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BOARD OF COMMISSIONERS PROCEEDINGS |
| NOTE: The following proceedings are subject to change as the following
Have not been approved by the Board of County Commissioners. PEMBINA COUNTY COMMISSIONERS PROCEEDINGS www.pembinacountynd.gov February 16, 2009 9:00 AM Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room at the Courthouse with the following members present: Hetty Walker, Corene Vaughn, Gary Nilsson, Andy Adamson, and Hugh Ralston. Meeting called to order by Chairman Walker. Minutes of the February 2, 2010 meeting approved upon motion of Corene Vaughn and second by Gary Nilsson. All voting in favor. Motion made by Hugh Ralston and second by Corene Vaughn to approve the minutes of the February 10, 2010 special meeting. All voting in favor. Motion made by Gary Nilsson and second by Andy Adamson to approve application for raffle permit for the St Joseph Preservation Society. All voting in favor; motion carried. Board allowed county claims. Housing Authority Board minutes reviewed as presented Fair Board minutes reviewed as presented. Motion made by Gary Nilsson and seconded by Andy Adamson to authorize the Chairman to sign minutes as presented. All voting in favor; motion passed. Stuart Askew, States Attorney; Ken Wolf, Cavalier City Administrator; Brian Erovick, Sheriff, met with the Board. Discussed cases written for district court and Cavalier City court. Mr. Askew will add additional language to the proposed contract and present to Cavalier City and the County for approval. Water Resource Board met with the Commission. Cavalier County law suit has been filed with the Supreme Court. Discussed postage reimbursement and county decided to continue covering postage costs. Board reminded that they must appoint a member to the Reorganization Committee. Abatement hearing: Application for abatement on property described as Pt NE1/4 Sec 13 Twp 161 Rng 55 416 x 416 parcel #01-088-0000. Requesting a reduction in valuation of the structure from $85,000.00 to $40,000.00. Motion made by Corene Vaughn and seconded by Gary Nilsson to approve the application as per request. Township approved the reduction as per request. Roll call: Gary Nilsson-yes, Corene Vaughn-yes, Andy Adamson-yes, Hugh Ralston-yes, Hetty Walker-yes. Jolene Lucier, Pembina County Housing Authority, cancelled her 11:00AM meeting and rescheduled for March 16, 2010. Board received an update on the Energy Grant Applications and Court Facilities Grant related to the proposed window project. Pembina County has been awarded the Court Facilities Grant in the amount of $63,750.00. Waiting to hear if grant through the Department of Commerce for energy conservation in the amount of $100,000.00 will be awarded. With those funds, the court facilities grant and county funds a project for the replacement of the courthouse windows will proceed. John Markuson, Kadrmas, Lee & Jackson, presented the Engineering Agreement for services: Paving Project-County #4, Bridge Project 34-107-06.0, to the Board. Motion made by Hugh Ralston and seconded by Corene Vaughn to have the Chairman sign the agreement as presented. All voting in favor. Motion carried. Justin Robinson, Icelandic State Park, met with the Board. Discussed excess furniture. Motion made by Corene Vaughn to gift the former Commission table to the Pioneer Heritage Association for their Pioneer Heritage Center Research Library. Motion seconded by Andy Adamson. All voting in favor; motion passed. Executive Session began at 1:00 PM and was attended by Hetty Walker, Corene Vaughn, Gary Nilsson, Andy Adamson, Hugh Ralston, Dorothy L. Robinson, and Ron Fischer, Attorney at Law. At 1:30PM session also attended by Tanya Wieler, Kay Braget and Linda Schlittenhard. Executive session for attorney consultation regarding pending or potential legal action. Motion made by Gary Nilsson and seconded by Andy Adamson to adjourn the executive session at 2:20PM. All voting in favor; motion carried. Board returned to regular session. Jill Pedersen, Emergency Management, met with the Board regarding the Hazard Mitigation Plan. Jill has contacted state officials and the plan is in the FEMA office in Denver, plan should be reviewed within the next two weeks. Meeting adjourned. Minutes of February 2 and Special Meeting February 10 approved by motion on February 16, 2010 1:00 PM February 10, 2010 Board of Pembina County Commissioners met in special session at 1:00PM in the Farmer’s Room of the Courthouse with the following members present; Hetty Walker, Corene Vaughn, Gary Nilsson, Andy Adamson, Hugh Ralston. Tanya Wieler, Human Resources, also present. Board met to interview candidates for the Maintenance Coordinator position. The interview that was set up for 1:00PM was cancelled by the applicant. Board agreed to advertise the vacancy again and to keep the remaining applicants in the pool. Deadline for new applications was set for February 26, 2010. Meeting adjourned. 9:00 AM February 2, 2010 Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room at the Courthouse with the following members present: Hetty Walker, Corene Vaughn, Gary Nilsson, Andy Adamson, Hugh Ralston. Meeting called to order by Chairman Walker. Minutes of the January 19, 2010 meeting approved upon motion of Gary Nilsson and second by Corene Vaughn. All voting in favor; motion carried. Board reviewed and allowed county claims. Motion made by Gary Nilsson and second by Hugh Ralston to authorize Chairman to sign payroll as presented. All voting in favor; motion carried. Motion made by Gary Nilsson and second by Hugh Ralston to approve MSU Alumni raffle permit. All voting in favor; motion carried. Tom & Dan LaHaise of LaHaise & Sons, met with the Board to discuss heating problems in dispatch area of the Law Enforcement Center. Motion made by Gary Nilsson and second by Andy Adamson to replace the heating coils for the area. Roll call: Gary Nilsson-yes, Corene Vaughn-yes, Andy Adamson-yes, Hugh Ralston-yes, Hetty Walker-yes. Motion carried. EMS Council met with the Commission. Present were Lisa LeTexier, Jim DeMell, Lynn Ault, Brian Williams, and Liz Beck. Discussed the new law that came into effect August 1, 2009, requiring the distribution of funds to be allocated per township served. Red River Basin Commission Meeting was reported on by Hetty Walker and Andy Adamson who attended this meeting in Grand Forks on January 19-21, 2010. Water Resource Board met with the Board regarding Hazard Mitigation Plan. Andy Adamson & Hugh Ralston reported on conference call with state officials and contractor. Plan is being finalized and will be forwarded to FEMA. Motion made by Gary Nilsson and second by Corene Vaughn to approve the amendments totaling $46,771.40 to the Water Resource Board 2009 budget. Roll call: Gary Nilsson-yes, Corene Vaughn-yes, Andy Adamson-yes, Hugh Ralston-yes, Hetty Walker-yes. Motion carried. Motion made by Gary Nilsson and second by Corene Vaughn to appoint Jeanne Chaput to the County Health Board for a 5 year term. All voting in favor; motion carried. Katherine Lunde, Red River Regional Council, met with the Board. Met to review the city-self help program. Motion made by Gary Nilsson and second by Andy Adamson to grant $1000.00 to each city that applied. Roll call: Gary Nilsson-yes, Corene Vaughn-no, Andy Adamson-yes, Hugh Ralston-yes, Hetty Walker-yes. Motion carried. Certified Local Government application assurances authorized. Lesley Lubenow, Extension Agent, met with the Board. Distributed quarterly narrative. Discussed updating Extension Office. Requesting funds from the building and grounds budget of approximately $2200.00 for improvements. Motion made by Corene Vaughn and second by Hugh Ralston to allow request. Roll call: Gary Nilsson-no, Corene Vaughn-yes, Andy Adamson-yes, Hugh Ralston-yes, Hetty Walker-yes. Motion carried. Tanya Wieler, HR, met with the Board. Reported on retirement notice received from Dick LeTexier. Contacted Chairman Walker for permission to place an ad for Maintenance position. Meeting adjourned. Minutes of January 19, 2010 meeting approved by motion on February 2, 2010. January 19, 2010 8:30 AM Board of Pembina County Commissioners met at 8:30AM in the Commissioners Meeting Room at the Courthouse with the following members present: Hetty Walker, Corene Vaughn, Gary Nilsson, Andy Adamson, Hugh Ralston. Meeting called to order by Chairman Walker. Minutes of the January 5, 2010 meeting approved by motion of Corene Vaughn and second by Andy Adamson. All voting in favor. Board allowed county claims. Housing Authority Board Minutes reviewed as presented. JDA Minutes reviewed as presented. Fair Board minutes reviewed as presented. Jill Denault, Social Service Director, met with the Board. Reported concerns regarding cases that are not being acted on in a timely manner. Board tabled discussion until next meeting to allow State’s Attorney to be present. Will notify Ms. Denault of time. Ken Wolf, Cavalier City Administrator, met with the Board. Will meet with the Board at a later date to allow State’s Attorney to be present. Will notify Mr. Wolf of time. Troy Kittelson, highway superintendent, Jon Markuson, KLJ, met with the Board. Discussed federal stimulus funds that may be available for projects in 2011. Projects listed for 2010 do not qualify as they are already on the project list. Board agreed to put a project of an overlay on the south 2 miles of County Hwy #4 in Midland Township as a project for the stimulus funding. Projects for 2010 are as follows: Cty Hwy #44 – 4 miles Cty Hwy #11 – 12 miles Cty Hwy #3 – 3 miles Bridge on Cty Hwy #9 – Jon Markuson will do some checking to see if the bridge would be allowable in 2010 under the stimulus funding. Troy Kittelson, highway superintendent, requested a listing of how FEMA management fund reimbursements could be spent. County currently has received approximately $26,000.00. Board will check with Jill Pedersen on clarification of allowable expenditures. Water Resource Board met with the Board. Discussed multi hazard mitigation plan and the importance of a competed document for their projects. Jill Pedersen, Emergency Manager, also present. Nothing to report on plan. Will be meeting with Lonnie Hoffer, Disaster Recovery Chief, next week. Commission to be notified of time to allow a commissioner to be present. Attempted to contact Nick of Time by phone, could not be reached. Brian Erovick, Sheriff, met with the Board. Discussed bids for prisoner meals. Have received two, will do more checking and contact bidders to explain the process involved in providing meals for the prisoners. Board reviewed the County General fund revenue projections to actual for 2009. Received $397,985.98 more than projected which was largely due to the Stonegarden Grant. Board reviewed the budgets to actual. Motion made by Gary Nilsson and second by Corene Vaughn to amend the following county budgets. Revenues available to cover all amendments. County General $114,120.00 Road & Bridge $3,580.47 Highway Department $288,340.96 Township Road $273,654.44 Comprehensive Health $49,823.67 Retirement & Social Security $5,483.28 Historical Society $74.96 Senior Citizen $2,526.34 Insurance Reserve $11,913.39 Weed Fund $14.03 Sheriff Special Trust $54,395.53 Doc Preservation $1,288.53 Co Nurse Special Trust $90.00 Hazardous Materials $8,734.69 Flood Emergency $568,507.96 Tobacco Fund $1,375.95 Roll Call Vote: Gary Nilsson-yes, Corene Vaughn-yes, Andy Adamson-yes, Hugh Ralston-yes, Hetty Walker-yes Motion carried. Board received notification that Michael Kotchman has declined his appointment to the County Reorganization Board. Board will contact individuals to find a replacement. Accounts receivable accounts reviewed as presented. Request for clarification received from Burianek Law office. Matter is under investigation for alleged violations and will be addressed when findings are reported. Minutes of January 5, 2010 approved by motion on January 19, 2010. January 5, 2010 9:00 AM Board of Pembina County Commissioners met in regular session at 9:00 AM in the Commissioners Meeting Room of the Courthouse with the following members present: Andy Adamson, Gary Nilsson, Hugh Ralston, Corene Vaughn, Hetty Walker. BOARD REORGANIZATION Dorothy L Robinson, Auditor/Treasurer, called the meeting to order and called for nominations for the 2010 Chairman. Hugh Ralston nominated Hetty Walker as chairperson. Andy Adamson moved that nominations cease and cast a unanimous ballot for Hetty Walker. All voting in favor. Nominations called for Vice Chairman. Gary Nilsson nominated Corene Vaughn as Vice Chairman for 2010. Hugh Ralston moved that nominations cease and that a unanimous ballot be cast for Corene Vaughn. All voting in favor. Meeting turned over to Chairman Walker. Minutes of the previous meeting of December 15, 2009 approved upon motion of Corene Vaughn and second by Gary Nilsson. All voting in favor. Motion made by Gary Nilsson to approve the minutes of the Special Meeting held on December 16, 2009. Motion second. All voting in favor. Board allowed claims. Motion made by Gary Nilsson and second by Andy Adamson to approve the payroll as presented. All voting in favor. Auditor/Treasurer reported that Gail McMartin has declined the appointment to the Job Development Authority. Ms. McMartin represented cities in the county with population under 500. Motion made by Gary Nilsson to appoint Herb Storie to the Job Development Authority as representative of cities with a population of under 500. Motion second by Hugh Ralston. All voting in favor. Water Resource minutes reviewed as presented. Motion made by Gary Nilsson to approve a hospitality reimbursement when grant dollars are available to fund an exercise or drill. Motion second by Corene Vaughn. All voting in favor. Board reviewed information from the ND DOT regarding stimulus funds for projects that are ready to go. County has projects that would be ready to go as engineering work is either being worked on or is complete. More information will be coming by the end of February. Hetty Walker discussed the bridge west of Bathgate. Bridge has been blocking with the snow. Drifts in all the time. Chairman Walker has talked with Ted Zaharia and will get back to him and Troy Kittelson, highway superintendent. Julie Doyle, Tax Director, met with the Board. Reviewed with the Board the 2010 agricultural land value. Based on the information received from the State Tax Department the land values will have to be increased by 9% for the 2010 tax year to be in compliance with the productivity formula. Capitalization rate was reduced by the 2009 legislature. Board received correspondence from Jill Pedersen regarding the Hazard Mitigation Plan. Plan has not been approved yet. Board discussed meeting at 8:30 AM on Tuesday Jan 19, 2010. Hetty Walker and Andy Adamson will be leaving at 12:00 noon to attend the Red River Basin annual meeting in Grand Forks. Brian Erovick, Sheriff, met with Board. Unable to find anyone to live in residence and prepare the meals for prisoners. Dispatchers are now cooking and serving the meals. Sheriff Erovick to request bids from the local restaurants to deliver the meals. Pledge of Assets and List of Depositors presented to the board. Motion to approve the Pledge of Assets and List of Depositors approved upon motion of Hugh Ralston and second by Gary Nilsson. Upon a vote all voting in favor. Meeting adjourned. Minutes of December 15 & December 16 approved by motion on January 5, 2010. December 16, 2009 Board of Pembina County Commissioners met in special session at 9:00 AM in the jury room of the courthouse with the following members present; Hugh J Ralston, Hetty Walker, Gary Nilsson, Corene Vaughn, Andy Adamson. Board met in special session to continue interviewing candidates for the Auditor/Treasurer position. Motion made by Gary Nilsson to appoint Linda Schlittenhard to fill the unexpired term through March 31, 2011 of the Auditor/Treasurer. Salary to be set at $43,750.00 as of March 1, 2010 with a six month probationary period. Motion second by Corene Vaughn. Roll call vote: Hetty Walker-yes, Corene Vaughn-yes, Andy Adamson-yes, Gary Nilsson-yes, Hugh Ralston-yes. Motion carried. Board met with Linda Schlittenhard and position was accepted December 15, 2009 9:00 AM Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room at the Courthouse with the following members present: Hugh Ralston, Hetty Walker, Corene Vaughn, Andy Adamson, Hetty Walker. Minutes of the previous meeting approved upon motion of Corene Vaughn and second by Gary Nilsson. All voting in favor. Jeanne Chaput, Public Health, met with the Board. Requesting that County enter into joint powers agreement with SACCHO. Proposed agreement has been reviewed by the State’s Attorney. Motion to enter into the following joint powers agreement with SACCHO made by Gary Nilsson and second by Hetty Walker: JOINT POWERS AGREEMENT AMONG THE LOCAL PUBLIC HEALTH UNITS OF THE STATE OF NORTH DAKOTA This Joint Powers Agreement is entered into this 15th day of December, 2009, between and among the respective governing boards of the local public health units of the State of North Dakota signing below, hereinafter collectively referred to as the “Joint Powers Group” or “Group”, in order to fulfill the provisions of Chapter 54-40.3 of the North Dakota Century Code relating to a Joint Powers Agreement for the cooperative and joint development and administration of a North Dakota Association of Local Public Health Units, ND State Association of City County Health Officials (ND SACCHO) as set forth below: 1. AGREEMENT PURPOSE. Each local public health unit member of the Group agrees to become a party to this Agreement to establish a ND SACCHO to provide collective training, policy development, advocacy, planning and coordination of public health services. This includes entering into contracts, expending funds and other activities pertaining to the ND SACCHO as deemed appropriate by the Executive Committee. By signing this agreement, each local public health unit member agrees to the terms and conditions identified. 2. JOINT POWERS AUTHORITY. Article VII, Section 10, of the North Dakota Constitution permits two or more local political subdivisions to jointly exercise their common powers. The provisions of Chapter 54-40.3 of the North Dakota Century Code specifically permit and, by their nature, encourage the cooperative and joint administration of government functions. 3. MEMBERSHIP ENTITLEMENT. Membership in this Group shall be open to any North Dakota local public health unit established in accordance with Chapter 23-35 of the North Dakota Century Code. 4. ADDITIONAL MEMBERS. North Dakota local public health units that are not original signatory parties to this Agreement may, from time to time, agree, by appropriate action of their governing board, to become a party to this Agreement and may be added as members of the Joint Powers Group upon their written agreement to be fully bound to the terms of this Agreement, upon the acceptance of application by Executive Committee, and the payment of any reasonable expenses related to their membership in the Group. 5. CONTINUATION OF AGREEMENT. This Agreement will remain in force as to each member of the Group until terminated in writing by each respective signatory unit so terminating. If one or more health unit member of the Group elects to terminate this Agreement, the Agreement shall continue in effect as to the remaining county members of the Group. This Agreement shall terminate according to the provision of paragraph 10, below. 6. EXECUTIVE COMMITTEE. The initial Executive Committee of this Joint Powers Group as selected and appointed by local public health administrators shall consist of five members of the ND SACCHO planning committee and five ad hoc* (non-voting) members. (*Ad hoc members include Chairperson of the local public health administrators, ND Local Public Health Liaison, ND State Health Officer (or designee), ND SACCHO representative, and ND Association of Counties representative). The Executive Committee however will be reestablished in accordance with the by-laws adopted as required in paragraph 7, below. The Executive Committee has the authority to develop and implement operating policies and procedures necessary to administer this agreement and approve expenditures in accordance with its provisions and any by-laws subsequently adopted. 7. BY-LAWS. The Executive Committee shall develop and propose by-laws to direct and document the Group’s specific activities and responsibilities under this Agreement. These by-laws and future amendments to these by-laws must be approved by a majority of the participating local public health units. 8. ADMINISTRATIVE FUNCTION Central Valley Health District is hereby designated the administrative agency of this Agreement. This administrative function may be transferred to another appropriate local public health unit or entity by majority vote of the Executive Committee. 9. GROUP PARTICIPATION FEE. Each participating local health unit member under this Agreement may be assessed a participation fee as delineated by the by-laws. Any adjustments to such fees in accordance with its provisions and any by-laws subsequently adopted. 10. TERM OF AGREEMENT/TERMINATION. This Agreement shall be effective upon approval of 17 local public health unit members and remain in effect until: A. Terminated in writing by 60% or more of the participating local health units members of the Group or any 17 local health unit members of the Group, whichever shall be the lesser; B. Suspended or superseded by a subsequent agreement among a majority of the participating members; C. Terminated or modified by operation of law; 12. WITHDRAWAL. Any local health unit member may withdraw from this Agreement upon giving 30 days advance written notice to the Executive Committee. The withdrawal of a member shall not effect the continuation of this Agreement as to the remaining members of the Group. A Group member that withdraws shall remain jointly and severally liable for all debts, obligations and liabilities, which were incurred on its behalf by the Group during the term of its membership. The withdrawing member shall be entitled to any accrued prorated benefits of the Group only if deemed appropriate by the Executive Committee and in an amount acceptable to the Executive Committee. The Executive Committee, at its sole discretion, may determine the nature and timing of any distribution or return of assets to a withdrawing member. A withdrawing member may be entitled to reimbursement, a return of a payment or a prorated share thereof only to the extent as may be determined by the Executive Committee in its sole discretion. A withdrawing member may be considered for subsequent membership in the Group. 15. AGREEMENT SCOPE. This Agreement, all appendices subsequently adopted and appropriate to this Agreement, and any by-laws approved by a majority of the participating members, shall constitute the entire agreement among the parties. No modifications of the terms of this Agreement shall bind the parties unless in writing. The Executive Committee, however, through the adoption of policies and procedures, may modify or expand upon this Agreement in order to more fully implement and administer its provisions. 16. NOTICES. Any notices given by the parties under this Agreement shall be provided in writing to the Executive Committee and sent by electronic mail, U.S. mail, or delivered by hand, addressed as follows: ND SACCHO – Executive Committee c/o Central Valley Health District PO Box 880 Jamestown, ND 58402-0880 tdillman@nd.gov 17. APPLICABLE LAW. This Agreement shall be construed under the constitution and laws of the State of North Dakota. 18. EXECUTION IN COUNTERPARTS. This Agreement may be executed in multiple counterparts or duplicate originals, each of which constitutes and is considered as one and the same document. The authorized representative(s) of the local public health unit signing below acknowledges by their signature that the governing board of their local public health unit has formally approved participation in this joint powers agreement. /s/ Hugh J Ralston, Chairman Board of County Commissioners /s/ Dr Kulvinder Sumra, Pembina County Health Officer /s/ Jeanne Chaput, Pembina County Public Health Administrator All voting in favor. Ms. Chaput reported on flu shots and H1N1 immunizations. Have been holding clinics in the schools. Corene Vaughn reported on flood plain mapping meeting held on December 10. Hetty Walker reported on calls received regarding Hwy 55. Board allowed county claims. Fair Board meeting minutes reviewed as presented. Housing Authority Board minutes reviewed as presented. Stuart Askew, State’s Attorney, reported on Cavalier County lawsuit appeal – judge denied appeal. Motion made by Corene Vaughn to authorize WRB attorney to go forward with appeal to the Supreme Court. Motion second by Gary Nilsson. Roll call vote: Hetty Walker-yes, Andy Adamson-yes, Corene Vaughn-yes, Gary Nilsson-yes, Hugh Ralston-yes. Motion carried. Stuart Askew, State’s Attorney, reported on Nick of Time contract. Reviewed correspondence from DES. Mitigation Plan has not been completed at this time. Kay Braget, County Clerk/Recorder, reported on NDRIN (North Dakota Recorders Information Network). NDRIN group agreed to refund a portion of the fees back to the counties based on the number of documents recorded in 2008. Pembina County received $1,260.95 to be used in the Document Preservation Fund. Application for abatement received from Rodney Byron for property described as Pt SE1/4 NE ¼ Sec 16 Twp 160 Rng 56 City of Mountain parcel 31-019-0000. Requesting that value be lowered from $10,000 to $3,000.00. Application approved by the City of Mountain. Motion made by Gary Nilsson to approve the abatement. Motion second by Corene Vaughn. All voting in favor. Presented information on a different mailing machine for the county offices. Current contract is up 12-31-2009. Dakota Mailing will give a presentation. County/Clerk Recorder and Auditor/Treasurer authorized to make change to the equipment being used if new equipment fulfills the requirements and is a cost savings to the county. Board reviewed list of Board appointments and made the following appointments and reappointments: Water Resource Board – reappointed Ronald Falk and Edward Stremick to three(3) year terms. Advisory Board to Department of Human Services – reappointed Barb Ault to a two(2) year term. Social Service Board – reappointed Ardis Olson to a three(3) year term. County Library Board – reappointed Lyle VanCamp to a three(3) year term. County Health Board – reappointed Dr. Sumra and Dwight Longtin to five(5) year terms. Pembina County Housing Authority- reappointed Edna Sharp to a four(4) year term. Planning & Zoning Board – reappointed Hugh Ralston, Darold Johnson, and Andy Adamson to three(3) year terms. Pembina County Reorganization Committee – reappointed Michael Kotchman to a four(4) year term. Pembina County Job Development Authority – reappoint Gary Nilsson, Gail McMartin, Mary Houdek, Kathy Stremick, Julius Wanger, Chuck Thacker, and Curtis Morrison to three(3) year terms. Appoint Mark Newell to a three(3) year term. Pembina County Historic Preservation – reappoint Zelda Hartje to a three(3) year term. Waiting for Katherine Lunde to get names approved by State Historical Society for 2 open positions. Motion made by Hetty Walker and second by Corene Vaughn to authorize the above listed reappointments and appointments as listed. All voting in favor. Board authorized the processing of a year end batch of claims with the checks being held until the next meeting for approval. Board interviewed candidates for the Auditor/Treasurer position. Minutes of Dec 1 approved by motion on Dec 15, 2010. December 1, 2009 Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room with the following members present: Gary Nilsson, Corene Vaughn, Andy Adamson, Hugh Ralston and Hetty Walker. . Meeting called to order by Chairman Ralston. Minutes of November 17, 2009 meeting read; motion made by Gary Nilsson and seconded by Corene Vaughn to approve said minutes. All voting in favor; motion carried. Motion made by Hetty Walker and seconded by Andy Adamson to authorize the Chairman to sign the November payroll as presented. All voting in favor; motion carried. Board reviewed and allowed county claims. Board reviewed Pembina County Job Development Authority minutes from September 9, 2009 meeting as presented. Board reviewed Pembina County Housing Authority minutes from November 16, 2009 meeting as presented. Board reviewed October 2009 county financial report. Motion made by Gary Nilsson and seconded by Hetty Walker to accept said report as presented. All voting in favor; motion carried. County deeds prepared for property sold at November 17, 2009 sale of county property. Motion made by Hetty Walker and seconded by Corene Vaughn to authorize the Chairman to sign county deeds. All voting in favor; motion carried. Commissioners reviewed information on 2009 county mill levy rates and comparison to 2008 rates. Commissioners reviewed uncollected tax report. Liz Beck, 911 Director/Technology Coordinator, met the Board regarding laptop computers purchased for Commissioners from State Surplus. Discussion regarding usage, programs to be installed, hardware/accessories and training. Commissioners and States Attorney, Stuart Askew discussed information, letter and contacts received from Pembina County resident. 911 Director Beck also present. Discussion on retention period (one year) concerning request for transcript of 911 call placed via cell phone. Chairman Ralston will discuss situation with Sheriff Brian Erovick. Tanya Wieler, Human Resources Director, met with the Board to review and discuss proposed time clock procedures for inclusion in employee policy manual. States Attorney, Stuart Askew and Clerk of Court/Recorder, Kay Braget also present. Motion made by Gary Nilsson and seconded by Andy Adamson to approve the Pembina County Time Clock Procedures as presented and to include them in the employee policy manual. All voting in favor; motion carried. Human Resources Director Wieler presented seven job applications received for Auditor/Treasurer position to the Board. Brief review and discussion of applications. Board decided to interview all seven applicants. Wieler directed to prepare interview questions and contact applicants to schedule interviews on December 15th and 16th. Board discussed upcoming 2010 primary and general elections and process to be used in Pembina County. Motion made by Corene Vaughn and seconded by Gary Nilsson for Pembina County to continue with vote by mail elections in 2010 (as originally implemented in 2008), with one polling place to be available in the county at the Courthouse in Cavalier on the dates of the primary and general elections for those choosing to vote in person on election day rather than in advance by mail, and county election precincts to remain as previously set as follows: Precinct #1 01-01 Pembina Township, Joliette Township, Carlisle Township, Neche Township, Hamilton Township, Bathgate Township 01-02 Pembina City 01-03 Neche City 01-04 Hamilton City 01-05 Bathgate City Precinct #2 02-01 Walhalla Township, St Joseph Township, Felson Township, LaMoure Township, Advance Township 02-02 Walhalla City Precinct #3 03-01 Beaulieu Township, Akra Township, South Cavalier Township, Thingvalla Township, Park Township, Lodema Township, Gardar Township, Crystal Township 03-02 Mountain City 03-03 Canton City (Hensel) 03-04 Crystal City Precinct #4 04-01 North Cavalier Township 04-02 Cavalier City Precinct #5 05-01 Elora Township, St Thomas Township, Midland Township 05-02 St Thomas City Precinct #6 06-01 Drayton Township, Lincoln Township 06-02 Drayton City Roll call vote: Hetty Walker-yes, Hugh Ralston-yes, Andy Adamson-yes, Corene Vaughn-yes, Gary Nilsson-yes. Motion carried. Board reviewed county investment interest receipts through November 2009. Jeanne Chaput, Public Health Administrator, is attending a workshop and will meet with the Board on December 15th. Jill Pedersen, Disaster Emergency Manager, is meeting with FEMA representatives and is not available to give an update on the hazard mitigation grant application. States Attorney Askew discussed with the Board his recommendations based upon his review of the Nick of Time contract and the proclamation signed by the Board. County Commissioners Meeting adjourned at 11:50 AM. Annual Weed Board Meeting convened at 1:30 PM with the following individuals present: County Weed Officer Kadie Benson; Pembina County Extension Agent Lesley Lubenow; and Commissioners Corene Vaughn, Andy Adamson, Hugh Ralston and Hetty Walker. Kadie Benson reported on weed activity during the past year. Discussion regarding the county noxious weed list; LAP grant program for reimbursement of chemical expenses for spraying of noxious weeds by county residents; use of GPS for recordkeeping of spraying done in the county; and requirement that Weed Board must approve expenditures, including equipment purchases, made out of the weed fund. Annual Weed Board Meeting adjourned at 2:12 PM. Minutes of the November 17, 2009 meeting approved by motion on December 1. November 17, 2009 Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room at the Pembina County Courthouse with the following members present: Hugh Ralston, Hetty Walker, Gary Nilsson, Corene Vaughn, Andy Adamson. Meeting called to order by Chairman Ralston. Minutes of the previous meeting approved upon motion of Gary Nilsson second by Corene Vaughn. All voting in favor. Scheduled Executive Session cancelled as per instruction of Stuart Askew, States Attorney. North Dakota Insurance Reserve Attorney, Ron Fisher, will be contacted to report findings to the Board. Board approved county claims. Request for a ditch cleaning variance received from Ron Symington for south side of Hwy #55 along the NE1/4 Sec 12 Twp 163 Rng 55. Motion to grant variance made by Gary Nilsson and second by Andy Adamson. All voting in favor. Housing Authority Board minutes reviewed as presented. Water Resource Board minutes reviewed as presented. Corene Vaughn reported that laptop computers are available from surplus property. Motion made by Andy Adamson to check into price and software available on computers. Motion second by Corene Vaughn. All voting in favor. Annual weed board meeting set for December 1, at 1:30 PM in the Commission Meeting Room. Telephone request received from Landis McDonald for a ditch cleaning permit on the north side of Cty Hwy #1 west of Bathgate along the SE1/4 & SW1/4 Sec 5-162-53.Motion to approve variance made by Hetty Walker and second by Corene Vaughn. All voting in favor. Board received copies of the annual audit report completed by the State Auditor’s Office for 2008. Copy of report is available in the County Auditor/Treasurer’s Office. Jill Pedersen, Emergency Manager, met with the Board. Shared information on FEMA funds statewide. Pembina County has only received 2 township payments to date. Discussed the hazard mitigation plan. Nick of Time has been contracted to complete the hazard mitigation plan. Plan has been submitted three times but not accepted by FEMA. Nick of Time has stated that changes will be made to plan and resubmitted. Plan has to be approved by FEMA , each time submitted criteria is added or changed making plan not acceptable. Several counties who have also contracted with Nick of Time are having the same problem. Request from Nick of Time to pay the remainder of the contract, approximately $2,000.00 and they will continue to work on the plan until it is accepted. Motion made by Corene Vaughn to pay the balance of the contract in the amount of $2100.00 to Nick of Time and work with them until document is accepted. Motion failed for lack of second. Stuart Askew, States Attorney, stated he will check into the contract and will report back to board as to their options. Ms. Petersen reported that Preliminary Flood Plain maps have been received and requesting that they be reviewed to see if any additional area should be in or out of the proposed flood plain. Flood plain areas are important because of the requirement of property owners to carry flood insurance or not be required to carry flood insurance. Water Resource Board met with the Commission. Discussed hazard mitigation plan, approval of plan very important for water resource board projects. State’s Attorney reported on status of Cavalier County lawsuit. Board reviewed letter sent to the ND Department of Transportation stating Pembina County’s position relating to covering the advance construction and waiting for reimbursement for projects. Pembina County does not have funds to allow going ahead with projects without the commitment of federal funds. County would be willing to go ahead with the proposed bridge project and receive the reimbursement when funds available. Paving projects would not be able to be bid of no commitment of federal funds. Proposed time clock guidelines will be reviewed on December 1, 2009 when Tanya Wieler, HR is present. Sale of County Property set for 11:00 AM Bids received on property described as Pt SE1/4 SE1/4 Sec 8-161-54 (104x416) Bid of $1,000.00 received from Ralph & Betty Thomasson Bids received on property described as Lots 7-12, Block 44, O T City of Bathgate Bid of $750.00 received from Megan Cleary Bids received on property described as Pt E1/2 NE1/4 Sec 13-160-55 (140x50)City of Canton (Hensel) Bid of $350.00 received from Jeffrey J Spangelo Bids received on property described as Lot 16, Block 1, O T City of Canton(Hensel) Bid of $850.00 received from Megan Cleary Bids received on property described as Lots 1 & 2, Block 1, O T City of Crystal Bid of $275.00 received from Megan Cleary Bids received on property described as Lot 3, Block 1, O T City of Crystal Bid of $175.00 received from Megan Cleary Bids received on property described as Lots 46 & 47, Block 1, O T City of Crystal Bid of $425.00 received from Megan Cleary Bids received on property described as Lots 6-7, Block 2, Sigfusson’s Addition, City of Mountain Bid of $950.00 received from Megan Cleary Bids received on property described as Lots 7 & 8, Block 39, O T City of St Thomas Bid of $500.00 received from Megan Cleary Motion made by Gary Nilsson and second by Andy Adamson to accept the highest bid as listed for the above described properties. Upon a vote all voting in favor. City of St Thomas property. No bids received on the following described properties: Pt Lot 11 & all Lot 12, Blk 2 OT City of St Thomas Lots 13-17, Blk 40 OT City of St Thomas Lots 4-6, Blk 28 OT City of St Thomas Lots 1-4, Blk 48 OT City of St Thomas Lots 17-19, Blk 49 OT City of St Thomas Lots 9-12, Blk 51 OT City of St Thomas Lots 13-15, Blk 51 OT City of St Thomas Lots 16-18 Blk 51 OT City of St Thomas Lots 21-24, Blk 51 OT City of St Thomas Motion made by Corene Vaughn and second by Gary Nilsson to accept the bid of $1.00 per parcel for the above listed property to the City of St Thomas. Upon a vote all voting in favor. Hugh Ralston will check with Troy Kittelson on having the county truck in the Cavalier Christmas parade on November 28, 2009. Board attended the annual Pembina County Township Officers Association meeting held in the EOC center from 12:00 noon to 2:00 PM. Minutes of the November 3, meeting approved by motion on November 17, 2009 November 3, 2009 9:00 AM Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room of the Courthouse with the following members present: Hugh Ralston, Gary Nilsson, Corene Vaughn, Andy Adamson. Absent: Hetty Walker Meeting called to order by Chairman Ralston. Mark Morrison, Cavalier, met with the Commission to move an approach on the south side of County Hwy #1 along Sec 12 Twp 162 Rng 54 . Troy Kittelson, highway superintendent, has inspected the site. Motion made by Gary Nilsson to approval the moving of an approach as requested by Mark Morrison. Motion second by Corene Vaughn. Mr. Morrison had met with the Board previously on adding another approach, but feels that moving the current one is a better option. All voting in favor. Minutes of the October 20, 2009 meeting approved upon motion of Corene Vaughn and second by Gary Nilsson. All voting in favor. Board held a conference call with Craig Evans, St Paul Corps of Engineers. Board concerned how flood control being discussed on the Red River in the southern valley and how it could contribute to more problems in the northern valley and Pembina County. Corps of Engineers does not feel that what is being proposed in the southern valley would have any affect on flooding in the northern valley. Board asked if any plan was being looked at throughout the valley, such as retention and holding back of flood waters. Cost benefit ratios have to be feasible for any project to proceed. Corps will keep board posted of any possible projects. Board allowed county claims. Stuart Askew, also present. Brian Erovick, Sheriff; Warren Hillukka, Pembina City Mayor; Bev Burke, Pembina City Council; Neil Fleming, Pembina City Attorney met with the Board to discuss the law enforcement service to the City of Pembina. Pembina City feels that city has not received the service as provided in the contract. This is the first time such information has been brought to the attention of Sheriff Erovick. City of Pembina has cancelled the contract with the County for law enforcement as of November 1, 2009. Sheriff Erovick stated that law enforcement would still respond to law enforcement calls but feels that the City will suffer as well as the county by not having an officer in Pembina. Response time will be longer as officer will have to travel from other county locations to respond to calls. Board wants the City to know that they are still open to entering into a contract if the city wishes. Motion made by Gary Nilsson to authorize the Chairman to sign the payroll as presented. Motion second by Corene Vaughn. All voting in favor. Hearing for appraisal on county property. No one appeared to agree or object to the appraisals placed on county property. Appraisals will stand as placed by the Board. Annual sale is November 17, 2009. Troy Kittelson, highway supervisor, met with the Board. Discussed federal highway funds. ND DOT is requesting county to cover the original costs and wait for reimbursement after federal funds are secure. Pembina County is not in a position to put up 1.5 to 2 million dollars to cover such projects. Projects can not be done without the guaranteed commitment of federal funds. The only project we could do is the proposed bridge replacement for a cost of $300,000.00 and wait for a refund of the federal cost share of the bridge. Board will send a letter to ND DOT stating the above. Board discussed the bids on trucks presented by Troy Kittelson, highway superintendent. Motion made by Corene Vaughn to purchase a 2010 7600 tandem axle truck from Nelson International for $98,353.47 from county loan funds specified for equipment with the balance for equipment to come from sale of two used vehicles and the general reserve fund. Roll call vote: Gary Nilsson-yes, Andy Adamson-yes, Corene Vaughn-yes, Hugh Ralston-yes. Absent and not voting-Hetty Walker. Motion carried. Julie Doyle, Tax Director, met with the Board and presented parcels of property that were missed or omitted for taxation. Motion made by Corene Vaughn and second by Gary Nilsson to add the omitted property as presented. All voting in favor. Motion made by Gary Nilsson and second by Andy Adamson to authorize the Chairman to sign the repurchaser deeds for county property as presented. All voting in favor. Request received from North Oakes Inn of Oakes, ND to allocate Pembina County’s Recovery Zone Facility Bond Allocation. Board is going to look into the bond allocation to see if allocation can be used in Pembina County. Not interested in allocating Pembina County’s allocation at this time. Veterans Service Office report reviewed as presented. Water Resource Board minutes reviewed as presented. Board discussed the change in the foreclosure process that changes the number of years from 5 to 3 effective in 2010. Attorney General opinion has ruled that as of October 1, 2010, tax years 2005, 2006 and 2007 have to be paid to stay out of foreclosure. Board previously agreed to not forgive interest on any unpaid tax and remains with that decision. Board received information from the Border Lane Shooting Association located near Gretna, Manitoba. Association wants to have verification that Pembina County officials are aware of the shooting range and its location. Board authorized Chairman to sign the informational letter stating the Border Lane Shooting Association’s plans. Board discussed the day after Thanksgiving as a holiday for county employees. Motion made by Gary Nilsson and second by Corene Vaughn to grant the day after Thanksgiving, November 27, 2009, as a holiday. All voting in favor. Meeting adjourned. Minutes of the October 20, 2009 meeting approved by motion on November 3, 2009. October 20, 2009 9:00 AM Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room of the Pembina County Courthouse with the following members present: Hugh Ralston, Hetty Walker, Gary Nilsson, Corene Vaughn, Andy Adamson. Meeting called to order by Chairman Ralston. Minutes of previous meeting approved upon motion of Gary Nilsson and second by Corene Vaughn. All voting in favor. Board allowed claims. Request from Chizzy’s to transfer liquor license to the Svold Hall for October 31, 2009. Motion made by Gary Nilsson and second by Hetty Walker to approve the request. All voting in favor. Housing authority board minutes reviewed as presented. Fair board minutes reviewed as presented. Tim Wilwand, Pembina, met with the Board. Discussed pipe on Hwy 55 on the west side of SW ¼ Sec 6 Twp 163 Rng 51, requesting that pipe be replaced and lowered. Will have Troy Kittelson, highway superintendent, check the site. Financial report approved upon motion of Hetty Walker and second by Corene Vaughn. All voting in favor. Lesley Lubenow and Helen Schill, Extension, met with the Board. Reviewed projects and programs worked on this quarter. Discussed harvest concerns due to the weather. Water Resource Board and Neil Fleming, WRB attorney, met with the Commission. Andy Adamson reported on meeting he attended earlier this month in Wahpeton regarding flooding and retention. Moving permits discussed for Water Resource Board contractors. Brian Erovick, Sheriff, met with the Board. Meeting with Pembina City rescheduled for Tuesday, November 3, 2009 at 10:00 AM. Kerry Peuser, Michael Burns Architect, met with the Board. Discussion on window replacement project. Motion made by Corene Vaughn and second by Andy Adamson to apply for energy grant and court facilities grant to fund a window and door project. Roll call vote: Gary Nilsson-yes, Corene Vaughn-yes, Andy Adamson-yes, Hetty Walker-yes, Hugh Ralston-yes. Janet Dvorak, Regional Council, met with the Board. Discussion on hazard mitigation buyout project. Motion made by Gary Nilsson and second by Corene Vaughn to proceed with the Hazard Mitigation Grant Program for a buyout of property located in Joliette Township with applicant covering the administrative costs. Roll call vote: Gary Nilsson-yes, Corene Vaughn-yes, Andy Adamson-yes, Hetty Walker-yes, Hugh Ralston-yes. Motion made by Gary Nilsson and second by Corene Vaughn to name Janet Dvorak as the applicant agent for the project. All voting in favor. Group of county employees met with the Board regarding the installation and use of time clocks. Employees feel they are a duplicate of the time sheets that are also required. Asked the reason behind installing time clocks. Board in agreement they were installed to keep a record of time worked. Contact will be made to the company and look into why some prints will scan and some not without repeated tries. Discussion on changing the reporting to the time clock and signed requests for vacation and sick leave being presented weekly to the payroll department. Group is questioning the issue of allowing an employee to be compensated for time when time clock shows they are not present. Motion made by Andy Adamson to have the sheriff’s office advance an investigation for alleged violations into time keeping records of a county employee. Motion second by Corene Vaughn. Roll call: Gary Nilsson-yes, Corene Vaughn-yes, Andy Adamson-yes, Hetty Walker-yes, Hugh Ralston-yes. Appraisal of county property. Motion made by Gary Nilsson and second by Hetty Walker to place the following appraised value on county property as follows: Pt SE ¼ SE ¼ Sec 8 Twp 161 Rng 54 $ 275.00 E ½ SE ¼ Sec 19 Twp 161 Rng 51 120,000.00 Lots 7-12, Blk 44 OT City of Bathgate 50.00 Lot 16, Blk 1 O T City of Canton 100.00 Lot 1 & 2, Blk 1 City of Crystal 50.00 Lot 3, Blk 1 City of Crystal 25.00 Lots 46 & 47, Blk 1 City of Crystal 50.00 Lots 6-7, Blk 2 Sigfusson’s Add City of Mountain 350.00 Pt Lot 11 and all Lot 12, Blk 2 OT City of St Thomas 1,000.00 Lot 1, Blk 23 OT City of St Thomas 2,000.00 Lot 2, Blk 23 OT City of St Thomas 18,000.00 Lots 13-17 Blk 40 OT City of St Thomas 2,500.00 Lots 4-6, Blk 28 OT City of St Thomas 1,500.00 Lots 1-4, Blk 48 OT City of St Thomas 10,000.00 Lots 17-19, Blk 49 OT City of St Thomas 1,500.00 Lots 9-12, Blk 51 OT City of St Thomas 2,000.00 Lots 13-15, Blk 51 OT City of St Thomas 2,000.00 Lots 16-18, Blk 51 OT City of St Thomas 2,000.00 Lots 21-24, Blk 51 OT City of St Thomas 2,000.00 Upon a vote all voting in favor. Motion made by Gary Nilsson and second by Andy Adamson to appoint Tim Hartje as the commission delegate for the State Fair Association’s Annual Meeting. All voting in favor. Request for a ditch cleaning permit on the south side of Hwy #55 along the NW ¼ Sec 9 163-55, NE ¼ Sec 10 163-55 and on the north side of Hwy #55 along the NE ¼ Sec 3 163-55. Motion by Gary Nilsson to approve the variance with the understanding that work be done under the supervision of the highway superintendent. Motion second by Corene Vaughn. All voting in favor. Minutes of the October 6 meeting approved by motion on October 20, 2009, October 6, 2009 9:00 AM Board of Pembina County Commissioners met in regular session at 9:00 AM in the Commissioners Meeting Room of the Pembina County Courthouse with the following members present: Hugh Ralston, Hetty Walker, Gary Nilsson, Corene Vaughn. Andy Adamson absent, attending a water meeting in Wahpeton. Chairman Ralston called the meeting to order. Minutes of the previous meeting approved upon motion of Corene Vaughn and second by Hetty Walker. All voting in favor. Claims approved. Troy Kittelson, highway superintendent, met with the board. Allen Horsley, Neche, met with the Board. Requesting to remove approach on north side of Hwy #55 between SE1/4 and SW1/4 Sec 2 163-54 and to clean the ditch on the north side of Hwy #55 in this area. Mr. Horsley will remove pipe and clean ditch. Pipe being removed to be returned to the county. Motion to approve the removal of the approach, pipe and ditch cleaning made by Corene Vaughn and second by Gary Nilsson. All voting in favor. Michels Pipeline, John Johnson, representative, met with the Board on trip permits. Requesting project price for trip permits on Hwy #55, Hwy #1 & Hwy #4. Motion made by Corene Vaughn to set the over load for heavy equipment at $500.00 per truck for the project. Motion second by Hetty Walker. All voting in favor. Ed Stremick and LuAnn Kemp, Water Resource Board met with the Board. Requesting to have county waive the permit fee for water resource contractors working on 2009 declared disaster FEMA projects. Motion made by Hetty Walker to approve request to waive the permit fee for the projects under the 2009 declared disaster FEMA projects. Motion second by Corene Vaughn. All voting in favor. Conference call with Duane Littlejohn, regarding par site road. Tanya Wieler, HR, met with the Board. Reviewed the ad for the Auditor/Treasurer position. Will advertise in local papers and job service. Appraisal lists for county property. Greg Webster & Lois Coggon, Aflac representatives met with the Board. Reviewed resolution from Southeast Region regarding FEMA. Reviewed the options opening up with energy grants. Funds are available in the amount of $100,000.00 from the Dept of Commerce, Court Room Facility Grant and funds earmarked for a window project. Board agreed to contact Michael J Burns Architect to get a cost estimate. Will have them meet with the Board to review. MINUTES OF THE SEPTEMBER 15, 2009 MEETING APPROVED BY MOTION ON OCTOBER 6, 2009. September 15, 2009 9:00 AM Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room with the following members present: Hugh Ralston, Hetty Walker, Gary Nilsson, Corene Vaughn, Andy Adamson. Meeting called to order by Chairman Ralston. Minutes of the September 1, 2009 meeting approved upon motion of Corene Vaughn and second by Hetty Walker. Upon a vote all voting in favor. Ditch cleaning variance request received from Albert Shepard for ditch along the west side of Cty #12 along the NE ¼ Sec 28 Twp 160 Rng 55. Motion to approve ditch variance made by Andy Adamson and second by Gary Nilsson. Upon a vote all voting in favor. Board allowed county claims. Request received from Dick Letexier to gift 40 hours of sick leave to Robert Monette. Request approved upon motion of Corene Vaughn and second by Hetty Walker. All voting in favor. Stuart Askew, States Attorney, met with Board. Discussed law enforcement contracts. Jeanne Chaput, Public Health, met with the Board. Reviewed with the Board the projects and the programs being worked on by Public Health. Flu vaccine program is being worked on to get information out. Information will be posted on the web site and a link to the CDC with information on the swine flu and flu vaccine. Marcia Williamson, Elizabeth Crowston, and Karen Crowston met with the Board. Discussed the agreement that was made previously between the Williamson’s and the Water Resource Board. Commission agrees that agreement should be honored no matter who lives on the property. Water Resource Board met with the Commission. Attorney Neil Fleming also present. Discussed agreement. Group will meet with Water Resource Board at 11:00 AM to discuss continuance of the agreement Water Resource board discussed permits for Water Resource Board contractors. Requesting if Water Resource Board requests the permit if there would be a fee. Board will discuss with Troy Kittelson, Highway Superintendent. Water Resource Board notified the Commission that they have put a policy in place regarding beaver dams. Kay Braget, County Clerk/Recorder, met with the Board. Board discussed the possibility of making the position an appointed position versus being elected. Had previously discussed making the Auditor/Treasurer an appointed position and would look at making them both appointed. These are the only offices that remain elected that could be appointed. Ms. Braget not in favor of making it appointed. Commissioners reported on discussions they have had with the public regarding appointed versus elected. Budget hearing set for 11:00 AM Present: Kay Braget, Leann King, Casey Krieg, Tanya Wieler, Erik Thorlakson. Board reviewed the 2010 budget as published. Discussed valuation and projected mill levies. No objections heard on the 2010 budget. Motion made by Gary Nilsson to approve the 2010 budget as published. Motion second by Hetty Walker. Roll call vote: Gary Nilsson-yes, Corene Vaughn-yes, Andy Adamson-yes, Hetty Walker-yes, Hugh Ralston-yes. Motion carried. Kay Braget, County Clerk/Recorder and Casey Krieg, Deputy Recorder, requested that the Board honor the probationary increases for employees hired before the salary freeze was put in place. Probationary increases were promised when hiring if evaluations were favorable. Motion made by Gary Nilsson to honor the probationary increases for those new hires that were hired before the salary freeze was in place. Motion second by Corene Vaughn. Gary Nilsson requested that all department heads be notified that when hiring, probationary increases are possible, not guaranteed, not to include a probationary increase in salary negotiations when hiring. Policy manual states that increases may be awarded. Roll call vote: Gary Nilsson-yes, Corene Vaughn-yes, Andy Adamson-yes, Hetty Walker-yes, Hugh Ralston-yes. Motion carried. JDA minutes reviewed as presented. Motion to accept the financial report as presented made by Corene Vaughn and second by Gary Nilsson. All voting in favor. Housing Authority Board minutes reviewed as presented. Motion made by Hetty Walker and second by Andy Adamson to authorize the chairman to sign letter to State Auditor’s stating that all records and information was furnished as requested for 2008 audit. All voting in favor. Tanya Wieler, HR, met with the Board. Board discussed making office changes from elected to appointed. Motion made by Corene Vaughn to leave the position of Auditor/Treasurer as an elected position. Motion second by Gary Nilsson. Board discussed input they had received on the question to change position to appointed. Roll call vote: Gary Nilsson–yes, Corene Vaughn–yes, Andy Adamson–yes, Hetty Walker-yes, Hugh Ralston–yes. Motion carried. Board requested Ms. Wieler to prepare an ad for the unexpired term of the Auditor/Treasurer position. Position would be for 13 months, March 1, 2010 to March 31, 2011. Position would be to fill the unexpired term. Position would be on the 2010 primary election ballot with 4 year term beginning April 1, 2011. Board will review the ad at October 6, 2009 meeting. Board received application for abatement From Rodney Byron on property described as Parcel #31-019-0000 Pt SE1/4 NE1/4 Sec 16 Twp 160 Rng 56 .50 A, City of Mountain. Requesting that structure valuation be reduced from $19,800 to $9,802 and on Parcel #31-063-0010 Lot 3 & N 25’ 4 Blk 4, Sigfusson’s Addition, City of Mountain requesting structure valuation be reduced from $4,562 to $721. Reduction granted by City of Mountain. Motion made by Corene Vaughn and second by Hetty Walker to approve the application for abatement as presented. All voting in favor. Minutes of September 1, 2009 meeting approved by motion at Sept 15, 2009 meeting. September 1, 2009 Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room at the Courthouse with the following members present: Hugh Ralston, Hetty Walker, Gary Nilsson, Corene Vaughn, Andy Adamson Meeting called to order by Chairman Ralston. Minutes of the August 18, 2009 meeting approved upon motion of Gary Nilsson second by Hetty Walker. All voting in favor. Minutes of Special Meeting of August 25, 2009 approved upon motion of Gary Nilsson second by Hetty Walker. All voting in favor. Board allowed claims. Board reviewed information on the abandonment of railroad line in Pembina County from the Pembina County line to approximately .06 miles north of Glasston (Grafton to Glasston line) entire line from 2.7 miles north of Grafton to .06 miles north of Glasston is being proposed to be abandoned. Request for a bingo permit received from St Joseph Preservation Society for November 1, 2009. Motion to approve made by Gary Nilsson and second by Hetty Walker to approve the request. Upon a vote all voting in favor. Brian Erovick, Sheriff, met with the Board. Discussed the prisoner board process as adopted on August 25, 2009. Sheriff Erovick reported that Sam Weeks has opted to not prepare prisoner meals or live in the residence. Sheriff Erovick will be looking to find replacement. Rich Margerum, Pembina, met with the Board. Discussed cleaning of ditches for county and townships by FEMA. Mr. Margerum referred to FEMA officials located in the EOC. Troy Kittelson, highway superintendent, present. McMartin Farms representative, met with the Board to request an approach and 30”culvert on south side of Cty Rd #11 at the ½ mile line along NE ¼ NW ¼ Section 3 Twp 159 Rng 51. County will provide 40 feet with McMartin Farms and Randy Emanuelson working out any additional pipe and installation. Motion to approve approach and culvert made by Andy Adamson and second by Gary Nilsson. All voting in favor. Board discussed an annual oversized load permit fee. Board will review after 6 months to see how many requests and look at an annual fee at that time. Board discussed the time frame for notification to have road side ditches mowed. At the annual township officers meeting last fall it was requested to move the date to October 1. Motion made by Gary Nilsson and second by Hetty Walker to set the date for road side ditch mowing at October 1. Width of cut to be no less than 10’, maximum growth on October 1 not to exceed 4”. Vote – yes: Gary Nilsson, Andy Adamson, Hetty Walker No: Corene Vaughn. Motion carried Water Resource Board minutes reviewed as presented. Board received information from the ND Department of Transportation on federal funds available for road and bridge projects through 2011. Board will be meeting with the DOT officials in Bismarck at annual conference on Oct 12 or 13. Julie Doyle, tax director, met with the Board regarding county wide assessment by Vanguard Appraisals or another company to do a county wide assessment on residential and commercial properties. Board wants to receive more information and wait to get a better picture of new valuations coming into the county and where mill levies are at. Discussed sharing some of the cost with townships and cities that have large concentrations of residential and commercial properties. Emergency Management office presented to the Board a request for guidance on providing the local match for grant to provide reprogramming of 186 responder radio units. Homeland Security Grant is in the amount of $24,180.00 and a 10% match of $2,418.00 is required. Board in agreement that responder agencies should be billed for 10% local match of approximately $13.00 per radio. Financial report reviewed as presented. Motion to accept financial report as presented made by Corene Vaughn and second by Hetty Walker. All voting in favor. Board notified that employee wellness program will be presented to all employees on Sept 17, 2009. This helps the county meet the requirements to receive the reduction in our health insurance premium. Motion made by Hetty Walker and second by Andy Adamson to authorize the chairman to sign the minutes as presented. All voting in favor. Request received from Red River Regional Council if the board would sponsor a mitigation buyout for residence in Joliette Township. Motion made by Andy Adamson and second by Corene Vaughn that Pembina County would sponsor a mitigation buyout program with the Regional Council handling the process if the applicant is eligible. Upon a vote all voting in favor. Water Resource Board minutes reviewed as presented. Uncollected tax report reviewed as presented. Board reviewed the 2010 preliminary budget. Motion made by Hetty Walker and second by Gary Nilsson to levy the following mill levies: County Library 1.00 mill County Fair 1.50 mills Water Resource Board 4.00 mills Red River Water Resource 1.00 mill Senior Citizens 1.00 mill Faith in Action 1.00 mill Farm to Market Levy 10.00 mills Ambulance 5.00 mills County Airport 2.00 mills Job Development 3.00 mills Historical Society .25 mill County Loan Fund 3.00 mills Emergency 2.00 mills Annual budget hearing set for Tuesday, September 15, 2009 at 11:00 AM. Meeting adjourned. Minutes of August 18 & 25 meeting approved by motion on September 1, 2009. Special Meeting 9:00 AM August 25, 2009 Board of Pembina County Commissioners met in special session at 9:00 AM in the County Commissioners Meeting Room with the following members present: Hugh Ralston, Hetty Walker, Gary Nilsson, Andy Adamson, Corene Vaughn. Board met to work on 2010 county budgets. Brian Erovick, sheriff, met with the Board. Discussed prisoner board and meal preparation for prisoners. Motion made by Gary Nilsson to change the process of how prisoner board is handled, • preparation of meals set at $36.00 per day. • rent for living quarters would be $800.00 per month with utilities. • Sheriff as jail administrator would receive $1,000.00 per month • Preparer to purchase groceries through local store with groceries being billed to county • Effective as of January 1, 2010 Motion second by Andy Adamson. Roll call vote: Gary Nilsson-yes, Corene Vaughn-yes, Andy Adamson-yes, Hetty Walker-yes, Hugh Ralston-yes. Jill Denault, Social Service and Lianne King, account tech, met with the Board to review the Social Service Department budget. Lesley Lubenow, Extension, met with the Board on 2010 extension budget. Board reviewed the county general revenue projections for 2010. Board discussed with Dawn Menzies the Auditor/Treasurer position. Motion made by Corene Vaughn to set the salary at $45,000.00 starting March 1, 2010. Motion dies for lack of second. Board offered position at $43,750.00. Dawn Menzies does not accept. Position and appointment declined. Board will look at other avenues to fill the position by March 1, 2010. August 18, 2009 9:00 AM Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room at the Courthouse with the following members present: Hugh Ralston, Hetty Walker, Gary Nilsson, Corene Vaughn, Andy Adamson. Meeting called to order by Chairman Ralston. Minutes of the August 4, 2009 meeting approved by motion of Gary Nilsson second by Hetty Walker. All voting in favor. Minutes of special meeting of August 11, 2009 approved by motion of Gary Nilsson second by Corene Vaughn. All voting in favor. Board allowed claims. Board reported on meeting held with Pembina City Council on Monday, August 10, 2009. Sheriff Brian Erovick and States Attorney Stuart Askew will work with the City of Pembina to review the current contract and update any changes. Motion made by Gary Nilsson and second by Hetty Walker to approve the transfer of liquor license from Chizzy’s for August 22, 2009 to the Svold Hall instead of the Leroy Hall. Approval contingent on approval from the Advance Township Board. All voting in favor. Request to transfer liquor license to the Leroy Hall received from Chizzy’s for wedding dance on September 5, 2009 from 7:00 PM to 1:00 AM. Motion to approve transfer made by Gary Nilsson and second by Hetty Walker. All voting in favor. Tom Docken, representing Wilwand Farms of Pembina, met with the Board to request a ditch cleaning variance on the north side of Cty Hwy #55 along Sections 2 & 3 Twp 163 Rng 52; south side of Cty Hwy #11 Sections 2 & 3 Twp 159 Rng 52 and north side of Cty #11 Sec 34 Twp 160 Rng 52. Motion to approve made by Hetty Walker and second by Corene Vaughn. All voting in favor. Landis McDonald, Bathgate, met with the Board to request a ditch cleaning variance for the north side of Cty Hwy #3 along SW1/4 Sec 6 Twp 162 Rng 53. Motion to approve made by Hetty Walker and second by Corene Vaughn. All voting in favor. Request for a ditch cleaning variance received from Bob Olson for the south side of Cty Hwy #3 along NW ¼ Sec 9 Twp 160 Rng 52. Motion to approve variance made by Andy Adamson and second by Corene Vaughn. All voting in favor. Request for a ditch cleaning variance received from William Wagner for the south side of Cty Hwy #55 along Section 10 Twp 163-Rng 53. Motion to approve variance made by Gary Nilsson and second by Andy Adamson. All voting in favor. Rick Brown, Bathgate, on behalf of Bathgate Presbyterian Church, met with the Board requesting a 24” pipe in abandoned railroad line along Cty Hwy #1. Would help with the drainage west and south of the crossing. Motion made by Corene Vaughn and second by Hetty Walker to provide 40’ of 24” pipe in the crossing. All voting in favor. Board reviewed housing Authority Board minutes as presented. Troy Kittelson, highway superintendent, also present. Water Resource Board met with the Commission. Bill Halldorson, Mountain, also present. Discussed water flow on Cty Hwy #3 east of Mountain. Pipes located one mile east consist of 1-36” N&S in Cty Hwy #3, 1-36” diagonal pipe in Cty Hwy #3 and 1-48” E&W in township road on 130th Ave NE. Board in agreement that the 36” pipe across Cty Hwy 33 and the 36” diagonal pipe need to be cleaned along with the ditch on the south side of Cty Hwy #3 in the second mile. Will check additional pipe and elevation in the remainder of the second mile. Discussed work being done on Tongue River Cutoff. Discussed bridge east of Bowesmont. Jerry Juhl and Troy Kittelson will meet with the pipeline representatives and bridge workers to discuss the bridge. Discussed road in Beaulieu twp. Walter Ratchenski, Cavalier, met with the Board – discussed removal of milk weed from the county noxious weed list. Mr. Ratchenski not in favor of having milk weed removed from the noxious weed list. Roadsides will still be sprayed for milk weed. Board discussed request from K O Vivatson for additional pipe along Sec 36-161-56. Troy Kittelson will check site. Board received report on the recent County Veterans Service Office site visit by the Department of Veterans Affairs. Recommended more community outreach through publicity in community centers and meeting locations. Board discussed county work hours. Motion made by Gary Nilsson to set the county hours as follows: Months of May through August – 8:00 AM to 4:30 PM ½ hr noon Months of September through April – 8:00 AM to 5:00 PM 1 hr noon Motion second by Andy Adamson. Upon a vote, all voting in favor. Representative of American Crystal Sugar and James H Stewart, Arntson & Stewart, P C met with the Board. Public hearing set for the proposed refinancing and issuance of industrial development revenue refunding bonds. Previously Pembina County participated in an intergovernmental agreement with Trail County to issue such bonds. No one appeared at the hearing. Motion made by Corene Vaughn and second by Andy Adamson to approve the following Resolution for the Approval of Issuance of Industrial Development Revenue Refunding Bonds and an Intergovernmental Agreement with Traill County, North Dakota: BE IT RESOLVED by the Board of County Commissioners of Pembina County, North Dakota (the “County”), as follows: Section 1. Policy and Purpose. 1.01. For the purpose of promoting, attracting, encouraging, and developing an economically sound commerce, preserving and developing a tax base adequate to finance necessary public services, and encouraging employment opportunities for the citizens of the County, the County is authorized by the Chapter 40-57 of the North Dakota Century Code (the “Act”), to issue revenue Industrial Development Revenue Bonds to finance real and personal property for use by a revenue-producing enterprise and to refund bonds previously issued pursuant to the Act. 1.02. Traill County, North Dakota has previously issued its: (i) Solid Waste Disposal Revenue Bonds (American Crystal Sugar Company Project), Series 1996A in the amount of $16,000,000; (ii) Industrial Development Revenue Bonds (American Crystal Sugar Company Project), Series 1996B in the amount of $1,000,000; (iii) Industrial Development Revenue Bonds (American Crystal Sugar Company Project), Series 1996C in the amount of $1,000,000; (iv) Solid Waste Disposal Revenue Bonds (American Crystal Sugar Company Project), Series 1998 in the amount of $5,750,000; and (v) Solid Waste Disposal Revenue Bonds (American Crystal Sugar Company Project), Series 1999 in the amount of $3,580,000 (together, the “Prior Bonds”). Proceeds of the Prior Bonds were used, together with certain other funds, to finance the acquisition and construction of solid waste disposal equipment and related facilities located in Traill and Pembina Counties (the “Projects”). 1.03. American Crystal Sugar Company, a Minnesota agricultural cooperative corporation (the “Company”), has requested Traill County to refund the Prior Bonds at a total cost presently estimated at approximately $27,330,000. 1.04. The Company has also requested that the County agree to the refinancing of the portions of the Prior Bonds issued to finance facilities located within Pembina County through the issuance of revenue bonds by Traill County pursuant to Section 40-57-03(1) and (8) of the Act which permits the refinancing of a project located within the boundaries of a municipality by another municipality pursuant to an agreement between such municipalities. Section 2. Findings. 2.01. A public notice setting forth the competitive nature of the Projects and the date and time of a public hearing on the Projects was published according to law, and the public hearing has been held according to law. 2.02. Following the public hearing, it appears the issuance of the Bonds is in the public interest and any competitive nature and impact and effect of the issue upon existing industry and business will not result in an unfair advantage for the Projects to the substantial detriment of existing enterprises. Section 3. Approval and Authorization. 3.01. Subject to the mutual agreement of Traill County, the Company, and the purchaser of the Bonds as to the details of an Indenture, Loan Agreement, and other documents necessary to evidence and effect the refinancing of the Projects and the issuance of the Bonds, the issuance of the Bonds, in one or more series, in an amount not to exceed $27,330,000, is hereby approved and authorized. Traill County, North Dakota is authorized to use a portion of the proceeds of the Bonds to refund the portions of the Prior Bonds issued to finance the Projects located within the County pursuant to the terms of an Intergovernmental Agreement between the County and Traill County. 3.02. The Intergovernmental Agreement, in substantially the form submitted to this meeting is hereby approved. The Chairman of the Board of County Commissioners and County Auditor are hereby authorized to execute and deliver the Intergovernmental Agreement and to do all acts and things, and to execute all documents necessary in connection with the issuance of the Bonds by Traill County and to accomplish the purpose and intent of this Resolution. 3.04. Neither this commitment nor any actions, agreements, or legal matters related hereto or executed in pursuance hereof, shall in any manner or form create an indebtedness or liability of the County. Nothing in this Resolution or the documents prepared pursuant hereto shall authorize the expenditure of any municipal funds on the Projects other than the revenues derived from the Projects. The Bonds shall not constitute a charge, lien or encumbrance, legal or equitable, upon any property or funds of the County except the revenue and proceeds pledged to the payment thereof, nor shall the County be subject to any liability thereon. The holder of the Bonds shall never have the right to compel any exercise of the taxing power of the County to pay the outstanding principal of the Bonds or the interest thereon, or to enforce payment thereof against any property of the County. The Bonds shall recite in substance that Bonds, including the interest thereon, are payable solely from the revenue and proceeds of the Company pledged to the payment thereof. The Bonds shall not constitute a debt of the County within the meaning of any constitutional or statutory limitation. Adopted August 18, 2009. APPROVED: /s/ Hugh J Ralston President, Board of County Commissioners ATTEST: /s/ Dorothy L Robinson Pembina County Auditor/Treasurer Upon vote being taken thereon, the following voted in favor: Gary Nilsson, Corene Vaughn, Andy Adamson, Hugh Ralston, Hetty Walker. The following voted against the same: none ; and the following were absent: none; whereupon the Resolution was declared duly passed and adopted. Motion made by Corene Vaughn and second by Andy Adamson to enter into the Intergovernmental Agreement with Trail County as follows: INTERGOVERNMENT AGREEMENT THIS AGREEMENT, dated as of August 1, 2009, is entered into between Traill County, North Dakota (“Traill County”) and Pembina County, North Dakota (“Pembina County”). RECITALS: Traill County and Pembina County are each authorized pursuant to Chapter 40-57 of the North Dakota Century Code (the “Act”) to issue industrial development revenue bonds and to loan the proceeds to a revenue-producing enterprise engaged in processing agricultural products for the purpose of providing financing for the acquisition and construction of real and personal property and to refund bonds previously issued under the Act. Traill County, North Dakota has previously issued its: (i) Solid Waste Disposal Revenue Bonds (American Crystal Sugar Company Project), Series 1996A in the amount of $16,000,000; (ii) Industrial Development Revenue Bonds (American Crystal Sugar Company Project), Series 1996B in the amount of $1,000,000; (iii) Industrial Development Revenue Bonds (American Crystal Sugar Company Project), Series 1996C in the amount of $1,000,000; (iv) Solid Waste Disposal Revenue Bonds (American Crystal Sugar Company Project), Series 1998 in the amount of $5,750,000; and (v) Solid Waste Disposal Revenue Bonds (American Crystal Sugar Company Project), Series 1999 in the amount of $3,580,000 (together, the “Prior Bonds”). Proceeds of the Prior Bonds were used, together with certain other funds, to finance the acquisition and construction of solid waste disposal equipment and related facilities located in Traill and Pembina Counties (the “Projects”). American Crystal Sugar Company, a Minnesota agricultural cooperative corporation (the “Company”), has applied to Traill County to issue and sell bonds for the purpose of refunding the prior Bonds. The governing bodies of Pembina County and Traill County have each held public hearings regarding the issuance of the refunding bonds and following the public hearings have given approval to the issuance of the refunding bonds under the Act by Traill County and the execution and delivery of this Intergovernmental Agreement. Section 40-57-03, subsections (1) and (8) of the North Dakota Century Code authorizes municipalities to enter into and perform agreements with other municipalities concerning the planning, construction, lease, or other acquisition and financing of a project and the maintenance thereof, including an agreement whereby a municipality issues its revenue bonds on behalf of one or more other municipalities. Pembina County and Traill County have determined that an intergovernmental approach should be taken concerning the refunding of the Prior Bonds to refinance the Projects and that it is in the best interests of Traill County, Pembina County and the Company to consolidate the financing into a single bond issue to be issued by Traill County. NOW, THEREFORE, TRAILL COUNTY AND PEMBINA COUNTY AGREE AS FOLLOWS: SECTION 1. AUTHORITY FOR AGREEMENT. This Agreement is authorized by Section 40-57-03, subsections (1) and (8) of the North Dakota Century Code, which authorizes a municipality to issue its revenue bond to finance projects on behalf of one or more other municipalities. SECTION 2. PURPOSE OF THE AGREEMENT. The purpose of this Agreement is to consolidate the refunding of the Prior Bonds to refinance the Projects located in Traill County and Pembina County into a single bond issue to be issued by Traill County. SECTION 3. TERMS OF THE AGREEMENT. Traill County and Pembina County hereby agree that Traill County shall issue the refunding bonds to refinance the Projects, including those portions of the Projects located within Pembina County. Traill County may authorize, execute and deliver the bonds, an Indenture of Trust, Loan Agreement, Bond Purchase Agreement and any other necessary documents on such terms and conditions as it may deem desirable without further approval or consent from Pembina County. The bonds and all of the other documents, agreements and certifications may be entered into and executed solely by authorized officers of Traill County. SECTION 4. NO LIABILITY. Neither this Agreement nor any actions, agreements, or legal matters related hereto or in pursuance hereof, shall in any manner or form create an indebtedness or liability of Traill County or Pembina County. The Bonds shall be special, limited obligations of Traill County payable solely from proceeds, revenues and other amounts pledged thereto as more fully described in the Indenture. The Bonds and the interest thereon shall neither constitute nor give rise to a pecuniary liability, general or moral obligation or a pledge of the full faith or credit of Traill County, Pembina County, the State of North Dakota or any political subdivision thereof. IN WITNESS WHEREOF, duly authorized officers of Traill County and Pembina County have executed this Intergovernmental Agreement as of the date set forth above. TRAILL COUNTY, NORTH DAKOTA By: /s/ Arne Osland, President Traill Board of County Commissioners ATTEST: /s/ Rebecca Braaten, Trail County Auditor PEMBINA COUNTY, NORTH DAKOTA By: /s/ Hugh J Ralston, President Pembina Board of County Commissioners ATTEST: /s/ Dorothy L Robinson, Pembina County Auditor/Treasurer Upon a vote all voting in favor. Dorothy L Robinson, Auditor/Treasurer, reviewed with the Board options available to Pembina County for hosting of our software programs versus purchasing a new AS400. Stutsman County would host our programs for a fee of $230.00 per month. There would be no need for Pembina County to replace our AS400, the battery backup, or renew our IBM license. Motion made by Corene Vaughn and second by Gary Nilsson to approve Stutsman County hosting our AS400 programs for $230.00 per month. Roll call vote: Gary Nilsson-yes, Corene Vaughn-yes. Andy Adamson-yes, Hetty Walker-yes, Hugh Ralston-yes. Motion carried. Board discussed the proposal to levy 3 mills for a county loan fund to purchase and/or repair of highway equipment. RESOLUTION WHEREAS, in the judgment of the Board of County Commissioners of Pembina County, North Dakota, all taxes authorized to be levied for the calendar year ending December 31, 2010 for general or specific purposes are insufficient to carry on the primary governmental functions of said county, including the purchasing and/or repair of highway department equipment for which Pembina County, North Dakota, is obligated to provide and maintain, and are insufficient to pay the mandatory obligations imposed by law upon said County, including those obligations already awarded by contract, payable out of its general and special funds, and WHEREAS, Chapter 57-47 of North Dakota Century Code affords said Board of County Commissioners an opportunity to make application for a loan from a Banking Association upon the completion of such application as said Chapter and the Industrial Commission of the State of North Dakota, may prescribe or approve; and WHEREAS, in the judgment of said Board of Commissioners of said County will have insufficient funds in the amount of $105,000.00 to carry out its primary governmental function, as it is necessary to make application for a loan in that amount, NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Pembina County, North Dakota at a regular meeting held on August 18, 2009 with a quorum of its members present and voting as follows: 1. That said Pembina County, North Dakota, by and through its Board of County Commissioners hereby authorize the County Auditor/Treasurer and Chairman of said Board of County Commissioners to sign and process an application for the purpose of borrowing $105,000.00 from a Bank in Pembina County that currently is a depositor of Pembina County funds in a money market account; term of loan to be for no more than one year from the date of entering into agreement with such bank to borrow such funds; under and pursuant to the provisions of NDCC 57-47. 2. That attached hereto and made a part thereof, is a statement of the financial condition of the various accounts of said County, and the obligations incurred showing the need for such loan. 3. That said Pembina County, North Dakota hereby agrees that said loan is approved in whole or in part, that it, by and through its Board of County Commissioners will levy a general tax from year to year upon all the general taxable property of said county, not to exceed three mills for any one year, for the purpose of providing funds sufficient to repay the amount of said loan, with interest, at the time of maturity of such loan to be evidenced by the issuance of Certificates of Indebtedness by said county. 4. The said Board of County Commissioners of Pembina County hereby establishes a special fund in the County Treasury of Pembina County, North Dakota hereby designated as “County Loan Fund(Highway Dept)” in anticipation of the granting of said loan, and all monies collected from the general tax levied pursuant to said loan under Chapter 57-47, NDCC shall be deposited to the credit of said special fund, and said fund shall be used only for the purpose of repaying the principal and accrued interest due upon said loan. When said loan has been paid in full, any balance remaining in said special fund shall be transferred to the general fund of said county. Commissioner Andy Adamson moved for the adoption of the foregoing Resolution, which motion was seconded by Commissioner Hetty Walker , upon a roll call vote the following Commissioners were present and vote as follows: Hetty Walker-Yes, Hugh Ralston-Yes, Andy Adamson-Yes, Corene Vaughn-Yes, Gary Nilsson - Yes. Resolution declared adopted and Auditor/Treasurer directed to contact all county banks in Pembina County that carry a money market account with Pembina County for bids on an interest rate and to begin the process of said loan application Tanya Wieler, HR, met with the Board. Discussed with the Board the HR position and the time being allocated to Pembina County. Feels that dedicating one day a week or as needed would be sufficient. Motion made by Andy Adamson to change the time of the HR position to one day a week or as needed at a rate of $35.00 per hour with removal of health insurance coverage as of October 1, 2009. Motion second by Corene Vaughn. If situations arise schedule can be altered to allow the time needed, such as interviews, etc. Roll call vote: Gary Nilsson-yes, Corene Vaughn-yes, Andy Adamson-yes, Hetty Walker-yes, Hugh Ralston-yes. Motion carried. Dawn Menzies also present. Board reviewed letter received from Dawn Menzies declining the appointed position of Auditor/Treasurer at the salary offered, based on the grade of the position and previous action of the Board. Motion made by Gary Nilsson to offer a salary of $43,750.00 as of April 1, 2010 for the Auditor/Treasurer, Supt of School Designee position. Motion second by Andy Adamson. Roll call vote: Gary Nilsson-yes, Corene Vaughn-no, Andy Adamson-yes, Hetty Walker-yes, Hugh Ralston-no. Motion carried. Board scheduled a special meeting for Tuesday, August 25, 2009 starting at 9:00 AM to work on 2010 county budget. Meeting adjourned at 4:35 PM Minutes of August 4, 2009 and Special Meeting of August 11, 2009 approved by motion on August 18, 2009. August 11, 2009 Special Meeting 10:30 AM North Dakota Association of Counties President, Ron Krebsbach; North Dakota County Commissioners Association President, Cindy Schwehr; North Dakota Association of Counties Assistant Director, Terry Traynor; and North Dakota Association of Counties Communications Manager, Jeff Eslinger, met with the Board of County Commissioners and Pembina County officials. Discussed flooding issues that affected the state and Pembina County in 2009 and how more studies are not what is needed, but steps to hold flood water, not just sending it north faster. Red River Basin Board meetings are being held. Discussed mandates from the state in relation to salary increases for merit system employees. Discussed issues the county would like to receive assistance on through the North Dakota County Commissioners Association and North Dakota Association of Counties. Toured the Pembina County Courthouse. 1:00 PM Special Meeting-County Budgets Board of Pembina County Commissioners met in special session to work on 2010 budgets at 1:00 PM in the basement of the Pembina County Law Enforcement Center with the following members present: Gary Nilsson, Corene Vaughn, Andy Adamson, Hugh Ralston and Hetty Walker. Meeting called to order by Chairman Ralston. Kay Braget, Clerk/Recorder, appeared before the Board concerning the salary freeze enacted due to increase in health insurance premium as it pertains to probationary increases. Discussion regarding employees who do not take health insurance benefit provided by the county, etc. Tanya Wieler, Human Resources Director, also present. Clerk/Recorder and County Nurse (Public Health) budgets modified as to salaries to remove probationary increases. Braget requested that Board review when finalizing budgets and possibly reconsider giving probationary increases to six affected county employees. Dorothy Robinson, Auditor/Treasurer, requested that decision be made on salary for appointed Auditor/Treasurer upon her retirement in 2010 so she could finalize her budget. Discussion regarding employee classifications and salaries in county pay grade/compensation plan. Motion made by Gary Nilsson and seconded by Andy Adamson to leave salary as previously set at $42,500.00. Roll call vote: Gary Nilsson-yes, Andy Adamson-yes, Hetty Walker-yes, Corene Vaughn-no, Hugh Ralston-yes. Motion carried. Dorothy Robinson provided board with information that North Dakota School Board Association will no longer participate in the cost of the annual bus driver workshop; asked whether county would provide funding for workshop or bill costs back to the schools. Board in agreement that schools should be billed. Cost of workshop has been from $1300.00 to $1500.00. Discussion as to whether county superintendent designee is required to provide workshop or if this can be done by the school superintendents. Jill Pedersen, Emergency Management Director, met with the board concerning her budget and the need for a full-time person to assist her; currently has part-time office assistant. Motion made by Corene Vaughn and seconded by Hetty Walker to use the money remaining in the emergency management budget for a full-time person to work with Jill Pedersen in the Disaster Emergency office. Discussion. Roll call vote: Corene Vaughn-yes, Hetty Walker-yes, Gary Nilsson-yes, Andy Adamson-yes, Hugh Ralston-yes. Motion carried. Board worked on following county general budgets: County Commission County Clerk/Recorder (salary line item only) Restitution & Community Service County Coroner Disaster Emergency Board of Health County Nurse (salary line item only) Mental Health Housing Authority Planning & Zoning Commission Elections Tri-County Domestic Violence Miscellaneous (including Red River Regional Council) Fringe Benefits Meeting adjourned at 3:35 PM. August 4, 2009 Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room with the following members present: Gary Nilsson, Corene Vaughn, Andy Adamson, Hugh Ralston and Hetty Walker. Meeting called to order by Chairman Ralston. Minutes of July 21, 2009 meeting read; motion made by Corene Vaughn and seconded by Hetty Walker to approve said minutes. All voting in favor; motion carried. Minutes of July 28, 2009 special meeting regarding budgets read; motion made by Gary Nilsson and seconded by Hetty Walker to approve said minutes. All voting in favor; motion carried. Motion made by Gary Nilsson and seconded by Hetty Walker to authorize the Chairman to sign the July payroll as presented. All voting in favor; motion carried. Board reviewed and allowed county claims. Troy Kittelson, County Highway Superintendent, and Jon Markusen of Kadrmas, Lee & Jackson met with the board. Discussion of county projects and stimulus funds. Need approval of engineering contracts for upcoming bridge and road projects. Motion made by Andy Adamson and seconded by Gary Nilsson to authorize the Chairman to sign the Agreements for Professional Engineering Services with Kadrmas, Lee & Jackson, Inc. for: (1) 19 miles of maintenance overlay on County Road 11 (US 81 to I-29), County Road 3 (3 miles west of ND 32 E), and County Road 44 (4 miles south of County Road 11 N); and (2) Bridge 34-107-06.0 on County Road 9 by Walhalla. All voting in favor; motion carried. Commissioner Walker advised the board that she had been contacted by a farmer regarding the county ditches and whether FEMA would provide funds for cleaning as they have in Kittson County, MN. Troy Kittelson reported that FEMA may provide funding for cleaning debris (not dirt) out of ditches, and that they have inspected the ditches and been provided with required information. Ditch cleaning will continue when highway department has time and manpower. Troy Kittelson submitted a proposal to the board for implementing a formal application procedure for overweight, oversize or special loads to be hauled on county roads, which included a fee schedule and permit to be displayed in authorized vehicles. Board directed Kittelson to submit draft of trip permit and application to States Attorney for approval. Motion made by Gary Nilsson and seconded by Corene Vaughn, that upon approval as to form by the States Attorney, the permit process for overweight, oversize or special loads be put into effect commencing September 1, 2009, with notice of same published in the county newspaper. Applications for permits are to be submitted to the County Highway Superintendent, or if he is not available, to the County Auditor/Treasurer. All voting in favor; motion carried. Kittelson reported that Mark Ratchenski has requested to put in a new field approach on south side of Highway 3 by Glasston one-half mile east of Highway 81, and will do all the work and pay all necessary expenses. There is already an approach nearby. Discussion regarding how many approaches are warranted as some approaches act as dikes, etc., and that we cannot be putting in approaches/culverts every few hundred feet. Kittelson will contact Mark Ratchenski. Mark Morrison appeared requesting to take out an approach in Section 21, Township 162, Range 54, North Cavalier Township (on half-mile line of County Road 2), as spring water goes around the approach and does not use the culvert, cutting into the field. Morrison farms all land for the entire mile. Troy Kittelson has looked at property in question. County’s responsibility to remove approach (36” culvert). Board approved removal of approach, to be done before freeze-up this fall. Mark Morrison requested permission to clean one-half mile of ditch along south side of County Road 1 by Midway Grain located in the NE1/4 of Section 12, Township 162, Range 54. Motion made by Corene Vaughn and seconded by Andy Adamson to issue a ditch maintenance variance to Mark Morrison authorizing him to clean said ditch. All voting in favor; motion carried. Brent Nabben has requested permission to clean one mile of ditch along north side of County Road 55 located in Section 2, St. Joseph Township. Troy Kittelson reported that Nabben will be hiring a contractor to clean the ditch. Motion made by Gary Nilsson and seconded by Hetty Walker to issue a ditch maintenance variance to Brent Nabben authorizing said ditch to be cleaned. All voting in favor; motion carried. Troy Kittelson reported that he had been contacted by Neil Hanson concerning the bridge east of Bowesmont. Bridge has already been closed and is set for removal. It is the township’s responsibility to insure that access is available to all land located in the township. Craig Jarolimek of the National Pork Board Speakers Bureau gave a presentation to the Board on the merits and myths of the pork industry to provide knowledge in the event the county is approached regarding this in the future. There are currently no large scale pork operations in Pembina County. Neil Hanson addressed the Board regarding his concerns about how access to land is affected by closing of bridge east of Bowesmont. Russell Edgar appeared before the Board telephonically concerning his on-going water issues and the timeline for completion of work to be performed by the Water Board to correct problems effecting access to water for his cattle. Only has 10-14 days of water remaining in his pond and no water is flowing from the Tongue River. Board will meet with Water Board on this issue this afternoon. Board met with candidates for the county delegate to ND Association of Counties (NDACo). This is a two year appointment. Delegate attends NDACo conventions and business meetings and brings back information to county. Kay Braget expressed interest in being appointed as county delegate. Motion made by Gary Nilsson and seconded by Hetty Walker to appoint Kay Braget as Pembina County’s delegate to the NDACo. All voting in favor; motion carried. Board conducted hearing on application for abatement submitted by J R Simplot Company on Parcel 25-1820000 located in the City of Bathgate for tax years 2007 and 2008, due to the fact that their lease on that property had expired in March 2006. Burlington Northern Railroad had failed to provide notification to County that lease terminated. Application denied by City of Bathgate. Tax Director Julie Doyle contacted Bathgate City Auditor regarding NDCC provision which allows for an abatement up to three years back as long as the abatement request is filed by November 1st of the following year. Motion made by Gary Nilsson and seconded by Corene Vaughn to approve application for abatement submitted by J R Simplot Company for tax years 2007 and 2008 on Parcel 25-1820000. All voting in favor; motion carried. Robert (Kayo) Vivatson appeared before the Board to address his concerns regarding a culvert issue in the NE ¼ of Section 16, North Cavalier Township. Culvert is plugged and needs to be repaired/cleaned and fill needs to be hauled to fix washout on field side. Also addressed issue regarding road to yard in SW ¼ in Section 10. Culvert is plugged and there is standing water in ditch. Has been looked at twice in past four years. Discussed Hartje property in Park Township; needs to apply for culvert and crossing. Board will have Troy Kittelson inspect properties in question. Lesley Lubenow, NDSU Extension, appeared to provide information in absence of Weed Officer Kadie Herseth Benson regarding removal of Milkweed from county list of noxious weeds. Milkweed is a native North Dakota plant which is not on the state list of noxious weeds, but rather classified as an invasive weed. NDSU recommends removal of Milkweed from list of noxious weeds. Information on Milkweed and eradication options discussed. Motion made by Gary Nilsson and seconded by Corene Vaughn to remove Milkweed from Pembina County noxious weed list. All voting in favor; motion carried. Hetty Walker added agenda item to address concerns regarding employees being hired and terminated before commission gets to meet them. Requesting that all new employees be introduced to the board. Discussion of county grievance procedure and management of employees by department heads and appointed officials. Tanya Wieler, Human Resources Director, met with the Board. Provided information regarding options for compensation of jail administrator, and jail administration compensation plan recently adopted by Walsh County. Also discussed fee for meal preparation in lieu of rent and utilities. Both items will be addressed further as board works on 2010 budgets. Tanya Wieler also visited with the board regarding her current work situation. In addition to Pembina County, she is also serving as human resources director for other entities. Requesting that Pembina County commitment be changed to one day a week or to an on-call basis. Discussion concerning hours required for Pembina County position, contact information and availability, schedule flexibility, health insurance benefits and hourly compensation. Requested that Wieler put information/numbers together to be presented at next budget meeting. Tanya Wieler and board discussed six month probationary increases and county policy regarding affected employees. Discussion of recent 26% health insurance premium increase county agreed to cover through 2010 and salary freeze put on as a result. In consideration of additional health insurance benefit provided to employees, no probationary salary increases will be given. Tanya Wieler directed to notify all departments. No salary increases, including probationary increases, to be included in department budgets. Water Resource Board met with Commissioners. Discussion regarding Tongue River cut-off issue and immediate need to rectify due to lack of water supply to Russell Edgar’s pond. Warren Austfjord indicated to Water Board last week that he would be ready to start necessary work in a week. Funding is there and work was approved some time ago. Work must be done immediately. Water Board will contact Warren Austfjord. Additional discussion regarding missing planks and how/when removed. Board reviewed request to transfer liquor license from Chizzy’s to Leroy Hall for wedding dance. Motion made by Gary Nilsson and seconded by Corene Vaughn to approve transfer of liquor license from Chizzy’s to Leroy Hall on August 22, 2009 for wedding dance. All voting in favor; motion carried. Board reviewed county’s insurance coverage for Social Services parent aide. No need for aide to obtain separate policy as already covered under county policy. Board approved one-time reimbursement to aide for individual livery policy, with notation that said policy not be renewed as insurance coverage already provided by county. Board will review Emergency Management grant funds and salary/equipment options when working on 2010 budgets. Board reviewed Pembina County Fair Board minutes for June 2009 meetings as presented. Board reviewed Pembina County Job Development Authority minutes from May 13, 2009 meeting as presented. Board reviewed Pembina County Water Resource Board minutes from meetings held on June 16, 2009; June 23, 2009; June 30, 2009; July 7, 2009; and July 14, 2009 as presented. Board discussed Dawn Menzies’ letter of July 12, 2009 regarding county pay grade/compensation plan and auditor/treasurer/superintendent of schools position. No action taken. Meeting adjourned at 3:45 PM. Minutes of July 21, 2009 and July 28, 2009 meetings approved by motion on August 4, 2009. SPECIAL MEETING July 28, 2009 9:00 AM Board of Pembina County Commissioners met in special session at 9:00AM in the Commissioners Meeting Room of the Courthouse with the following members present: Hugh Ralston, Hetty Walker, Gary Nilsson, Corene Vaughn, Andy Adamson. Board met with department heads to review 2010 budgets. Met with the following departments: Dick Letexier, maintenance Brian Erovick, Sheriff’s Office Jeanne Chaput, Public Health Stuart Askew, State’s Attorney Julie Doyle, Tax Director Kay Braget, Clerk/Recorder Jill Pedersen – Emergency Management Liz Beck- 911/GIS/Tech Board discussed funds available in Emergency Management department while reviewing the budget with Jill Pedersen. Discussed how funds could be used, either equipment or salary. Motion made by Corene Vaughn to change the part time position in the Emergency Management Office to a full time position. Motion second by Andy Adamson. Roll call vote: Gary Nilsson-no, Corene Vaughn-yes, Andy Adamson-no, Hetty Walker-yes, Hugh Ralston-no. Motion failed. Board will review at next meeting when more information is available. Board also met with Michelle Murray regarding the Faith In Action financial report. One mill approved by voters. Will look at meeting on budgets again on August 11 after meeting with Association Presidents and Terry Traynor, ND Association of Counties. July 21, 2009 9:00 AM Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Room of the Pembina County Courthouse with the following members present: Hugh Ralston, Hetty Walker, Corene Vaughn. Absent: Gary Nilsson, Andy Adamson. Meeting called to order by Chairman Ralston. Mark Hatloy, Pembina Airport Board, met with the Board. Discussed projects and funding received for the Pembina Airport. Requesting some assistance in securing local match for grant funds. Will report back to the Board after meeting with Pembina City. Stuart Askew, State’s Attorney, met with the Board. Discussed letter received regarding property in Felson Township. Minutes of the previous meeting of July 7, 2009 approved upon motion of Hetty Walker and second by Corene Vaughn. All voting in favor. Board allowed claims. Water Resource Board met with the Commission. Neil Fleming, WRB attorney, and LuAnn Kemp, Secretary, also present. Discussed pipe on Drain #11, agreement was made on May 15, 2007 that county would share in the cost of pipe installation. Agreement was to provide 4 – 40’ of 60” pipe with remainder pipe and installation to be covered by the project. Discussed progress of the Renwick Dam project. Request received from the Bjornson Sigfusson Legion Post for a raffle permit. Motion made by Corene Vaughn and second by Hetty Walker to authorize a raffle permit to Bjornson Sigfusson Legion Post. Upon a vote all voting in favor. Motion made by Hetty Walker and second by Corene Vaughn to approve a letter of recommendation for Larry Osborn, Richland County Tax Director. Upon a vote all in favor. Rick Mahar, Tri County Domestic Violence, met with the Board. Reviewed with the board the case load for year 2008. Requesting that $10,000.00 allocation remain in the budget as allowed in previous years. Thanked the Board for their continued support. Brian Prince, ND Game & Fish, met with the Board. Reported to the Board a donation of land from Purdy Horgan described as S1/2NE1/4 Sec 6 and N1/2SE1/4 Sec 6 Twp 163 Rng 53 to the North Dakota Game & Fish Department. Motion made by Corene Vaughn and second by Hetty Walker to authorize the Chairman to sign the County Federal Aid Contract and Federal Aid Contract Bond for the bridge replacement project STM-BRC-3428(053) located on County Highway #11. Upon a vote all voting in favor. Financial reports reviewed as presented. Motion to approve made by Hetty Walker and second by Corene Vaughn. All voting in favor. Mark Ratchenski, Cavalier, met with the Board. Requesting to add an approach on the south side of County Rd #3 in the NW1/4 Sec 11-160-53 with a 24” pipe. Troy Kittelson will inspect and contact Mark. Motion made by Corene Vaughn and second by Hetty Walker to adopt the following Community Military Covenant to recognize our military men and women who defend our many freedoms: We, the Pembina County Board of Commissioners, Do recognize.. • The commitment and sacrifices our Service Members and Families make every day. • The strength of our Service Members comes from strong family bonds and support from their community. • Our communities who express pride and patriotism in the send-offs and welcome home ceremonies. • Our businesses and employers who support Service Members and care for families during deployments. • Our schools for their expressions of patriotism and support for those who serve our country. • Our churches that sustain Service Members and Families through their prayers. We are committed to.. • Remembering the Service Members who made the ultimate sacrifice for our freedoms. We will support their families and we will never forget. • Expanding our services to assist all Wounded Warriors and Families in transitioning back to society. • Building a partnership with Military Families that enhances their strength and resilience. • Helping all Service Members by building a stronger foundation of services to care for their needs and the needs of their Families. • Teaching our communities how to care for all Service Members and their Families. • Educating our communities to make them aware of ongoing changes within the Armed Forces. • Educating Families, Service Members, and Employers throughout the deployment cycle. Upon a vote all voting in favor. Board will visit with Ron Berg, Veteran Service Officer. Janeen Stenso, Red River Basin Commission representative, met with the Board. Reviewed purpose of the Red River Basin Commission and projects they have worked on over the years. Red River Basin Commission has been mandated to develop long term flood solutions for the Red River Basin. Funds have been appropriated from the Minnesota and North Dakota Legislature to assist in developing a regional flood damage reduction strategy. Requesting a contact person from each county to work with the overall commission. Hetty Walker is a member of the Red River Basin Commission and will represent Pembina County and be the contact person. There will be several forums over the next few months to receive public input on flood issues and solutions. This is the first time the legislature has allocated funds to the Red River Basin Commission to complete such report. Basin Commission is looking for local public input into these issues and solutions. A Red River Basin Commission meeting is scheduled for August 6 11:00 AM in Grand Forks at the Ramada Inn. Bob Ehler, Vanguard Appraisals Inc Group, presented the Board with a presentation on mass appraisals. Reviewed the assessment process as it works currently. Gave the board a review of a residential property and a commercial property in Pembina County. Presented a proposal to reappraise the county residential and commercial properties. Board will discuss when full board present. Kadie Herseth, Weed Officer, met with the Board. Requesting the board consider removing milk weed from the county noxious weed list. Board will discuss on August 4. Lisa Letexier & Jim DeMell, EMS, and Liz Beck, 911, met with the Board for 2010 budget. Reported that new regulations are going to make it much harder and a challenge to have volunteers for ambulance service throughout the county. Board will review budget request during the budget process. Jill Pedersen, Emergency Manager, met with the Commission. Discussed options of equipment for EMPG grant. Will review when full board present. Board reviewed correspondence regarding recovery zone bonds. Funds have been allocated to Pembina County for the issuance of Recovery Zone Economic Development Bonds and Recovery Zone Facility Bonds. Information on box beam bridges received from the ND Department of Transportation. Board tabled letter from Dawn Menzies until a full board present. Board advised that as of August 1, 2009 travel reimbursement will be “set at the same rate as established by the United States general services administration for privately owned vehicles”, which means as of August 1, 2009, travel reimbursement will be $.55 per mile. Also the lodging rate will be set at 90% of the federal rate ($70.00) which would be $63.00 per night for the county. These amounts may fluctuate throughout the year. The rates will be monitored and notification will be given when and if the rates change. Changes are results of 2009 legislative action. County cannot pay any less than what the state sets. North Dakota Association of Counties President and the North Dakota County Commissioner’s Association President along with Terry Traynor of the North Dakota Association of Counties will be in Pembina County on August 11, 2009 to visit with the commission and department heads. Meeting will be held in the lower level of the EOC center. Minutes of July 7 meeting approved by motion on July 21, 2009. July 7, 2009 9:00 AM Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room of the Courthouse with the following members present: Hugh Ralston, Hetty Walker, Gary Nilsson, Corene Vaughn, Andy Adamson. Jon Markusen, Kadrmas Lee & Jackson, and Troy Kittelson, highway superintendent, met with the Board. Discussed the bids received on the box culvert project on Cty Hwy #11 bridge #34-140-26.0. Low bid from On-the-Level in the amount of $257,623.88. Motion made by Gary Nilsson and second by Andy Adamson to accept the bid of On-the-Level. Funds for project are all federal stimulus funds and will not have an affect on the county federal dollars available for other projects. Cost to county is the preliminary engineering which has already been incurred. Upon a vote all voting in favor. Motion made by Corene Vaughn and second by Andy Adamson to authorize the Construction Engineering Agreement in amount not to exceed $41,977.03 with Kadrmas Lee & Jackson for the box culvert project. Roll call vote: Gary Nilsson-yes, Corene Vaughn-yes, Andy Adamson-yes, Hetty Walker-yes, Hugh Ralston-yes. Motion carried Discussed road projects for 2010. Overlay on Cty Rd #11 – 12 ½ miles; Cty Rd #3 – 3 miles; Cty #44 – 4 miles; and Bridge #107-06 on Cty #9 replace with a box culvert. Funds available from the DOT along with Legislative funds, and county farm to market levy funds. Preliminary work to proceed on getting the projects bid in February 2010. If costs to high, some miles will be moved to the next year. Priority #3 – 3 miles #11 – 12 ½ miles #44 – 4 miles Bridge on #9 #107-06 Everett Butler, Pembina County Memorial Hospital CEO, Dale O’Hara, Pembina County Hospital Board, and Jeni Schwenzfeier, Director of Finance, met with the Board to update them regarding their request of May 5, 2009. Findings of research have changed the focus of additional funding and the hospital board has opted to go to the City of Cavalier for a ½ cent sales tax versus a county wide mill levy. Board received an application for property tax exemption for improvements to residential property. Application received from Wayne & Shari Johnson for a 5 year exemption on improvements to property described as Pt W 1/2 SW1/4 Sec 4-161-54 (175.7’ x 208.7’) parcel 06-044-0000. Motion made by Gary Nilsson and second by Corene Vaughn to approve the 5 year exemption to improvements on above described property. Upon a vote all voting in favor. Board allowed claims. Brian Erovick, Co Sheriff, met with the Commission. Discussed open position in sheriff’s department. Board will be setting up a meeting with the Pembina City Council to discuss the contract now in place. Larry Dubois, Walhalla City Attorney & Helen Schill, Walhalla City Council, met with the Board. Reported to the Board the results of the asbestos screening on buildings scheduled for demolition. Will proceed with the application to the State Health Department for demolition. Tanya Wieler, HR met with the Board. Reviewed guidelines for time clock. Board approved the guidelines as presented. Discussed the formal appointment to fill the Auditor/Treasurer position as of March 1, 2010. Dorothy Robinson will be retiring as of February 28, 2010. Unexpired term is to March 31, 2011. Motion made by Gary Nilsson to appoint Dawn Menzies as the Pembina County Auditor/Treasurer with the duties of Supt of Schools as of March 1, 2010. Second by Hetty Walker. All voting in favor. Board discussed the options of making the position of Auditor/Treasurer an appointed position versus an elected position. A public hearing would be required and a final resolution passed. Motion made by Corene Vaughn to proceed with the steps necessary to look at changing the position of Auditor/Treasurer to an appointed position. Motion second by Andy Adamson. Roll call vote: Gary Nilsson-no, Corene Vaughn-yes, Andy Adamson-yes, Hetty Walker-yes, Hugh Ralston-yes. Motion carried. Board discussed the compensation for Dawn Menzies when Auditor/Treasurer duties are assumed March 1, 2010. Motion made by Gary Nilsson to offer an annual salary of $41,038.00. Motion second by Hetty Walker. Roll call vote: Gary Nilsson-yes, Corene Vaughn-no, Andy Adamson-no, Hetty Walker-yes, Hugh Ralston-no. Motion failed. Board discussed annual salary for Auditor/Treasurer appointee reviewing information presented regarding position in other counties, experience, time with county. Motion made by Andy Adamson to set the annual salary at $42,500.00 as of March 1, 2010. Motion second by Corene Vaughn. Roll call vote: Gary Nilsson-yes, Corene Vaughn-yes, Andy Adamson-yes, Hetty Walker-yes, Hugh Ralston-yes. Motion passed. HR will report information to appointee. Motion made by Andy Adamson and second by Hetty Walker to authorize the Chairman to sign the minutes as presented. All voting in favor. Board reviewed listing of State Fire & Tornado insured property. Water Resource Board minutes reviewed as presented. Board reviewed the Pledge of Assets and List of Depositors for Pembina County as of July 1, 2009. Motion made by Gary Nilsson and second by Hetty Walker to approve the Pledge of Assets and List of Depositors as presented. All voting in favor. Risk management office, shop and buildings safety inspections completed. Board inspected the garage area behind the law enforcement center. Meeting adjourned. Minutes of June 16, 2009 approved by motion on July 7, 2009 June 16, 2009 Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room of the Courthouse with the following members present: Hugh Ralston, Hetty Walker, Gary Nilsson, Corene Vaughn, Andy Adamson. Chairman Ralston called the meeting to order. Minutes of the June 2 meeting approved upon motion of Corene Vaughn and second by Hetty Walker. All voting in favor. Minutes of the County Board of Equalization held June 3 approved upon motion of Gary Nilsson and second by Andy Adamson. All voting in favor. Application for a raffle permit requested by the Svold Community Hall Association approved upon motion of Gary Nilsson and second by Hetty Walker. All voting in favor. Housing Authority Board minutes reviewed as presented. Board upon motion of Gary Nilsson and second by Hetty Walker approved letter to Dakota Railroad regarding snow hazard in St Thomas Twp. All voting in favor. Gary Nilsson reported on Tri County Domestic Violence funding. Board met with Jeff Osvold, Deputy Sheriff, regarding hiring of staff when positions are open. Discussed highway overloads. Board allowed county claims. Troy Kittelson, highway superintendent, met with the Board. Discussed with the Board the summer weight limits. Motion made by Gary Nilsson to place the summer weight limits on the county roads as of Tuesday, June 16, 2009. Motion second by Andy Adamson. All voting in favor. Reported to the Board that Keystone Pipeline has agreed to a release of damage claim in the amount of $185,085.00 for damages caused to County roads as a result of hauling in support of Keystone Pipeline’s 2008 construction activities. Hetty Walker discussed the cleaning of ditches where silt has filled in. Highway department will not have time this year to clean ditches. No one should be cleaning ditches until ditches are dry. Jill Pedersen, Emergency Manager, met with the Board. Application for a HMEP grant in the amount of $11,000.00 has been made to the ND Dept of Emergency Services to cover HMEP planner through September 2010. Motion to approve application made by Corene Vaughn and second by Gary Nilsson. All in favor. Discussed furniture in Emergency Management. Board approved moving the credenza to the sheriff’s office. Gave approval to purchase desk for part time staff. Water Resource Board met with the Commission. Work is progressing on road being built to allow access when work is being done on Renwick Dam. Roy Paton, Neche, met with the Board to request a ditch cleaning variance on the south side of County Hwy #55 along NE1/4 Sec 12-163-55. Motion to approve variance made by Corene Vaughn and second by Andy Adamson. Work to be done when ditch is dry. All voting in favor. Board by motion of Hetty Walker and second by Andy Adamson approved appointment of Barbara Whelan as a Special Assistant States Attorney for one case. Upon a vote all voting in favor. Housing Authority Board minutes reviewed as presented. Liz Beck, 911/GIS/Tech, met with the Board. Reported to the board that a survey has been completed and that there is enough interest for one day of training for Access. Board approved offering the training. Motion made by Gary Nilsson to deny transfer of sick days into our system for a new employee from a former employer. Motion second by Corene Vaughn. Roll call vote: Gary Nilsson-yes, Corene Vaughn-yes, Hetty Walker-yes, Andy Adamson-yes, Hugh Ralston-yes. Motion carried. Minutes of June 2 and County Board of Equalization Board approved by motion on June 16, 2009. June 3, 2009 Board of Pembina County Commissioners met as County Board of Equalization in the Commission Meeting Room of the Courthouse with the following members present: Hugh Ralston, Gary Nilsson, Andy Adamson. Absent: Corene Vaughn, Hetty Walker Julie Doyle, Tax Director, present. 9:00 AM Cities No one appeared regarding the City valuations. 10:00 AM Townships No one appeared regarding the Township valuations. Board reviewed with Julie Doyle, Tax Director, the sales ratio study on residential properties and commercial properties. Ms. Doyle reported that the state tolerance is now 95% - 100%. Overall residential values are within the allowable tolerance. Overall commercial values are over by 1%. Ag land has been increased by 2% to be within the tolerance. Motion made by Gary Nilsson and second by Andy Adamson to leave the residential properties as presented, decrease the commercial properties by 1% for the 2009 tax year. Upon a vote all voting in favor. Meeting adjourned. June 2, 2009 Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room at the Courthouse with the following members present: Hugh Ralston, Hetty Walker, Gary Nilsson, Corene Vaughn, Andy Adamson. Meeting called to order by Chairman Ralston. Minutes of the previous meeting approved upon motion of Gary Nilsson and second by Corene Vaughn. All voting in favor. Board allowed county claims. Troy Kittelson, highway superintendent, met with the board. Has made application to the ND SHPO for survey of material area to meet FEMA requirements. Sand was used for sandbagging this spring. Before SHPO can clear the site a survey is required. Kadrmas Lee & Jackson will do the survey for $950.00. Motion made by Gary Nilsson to have the site, located in the S1/2N1/2SW1/4 Sec 4 Twp 161 Rng 55, surveyed and material certified. Motion second by Corene Vaughn. Roll call vote: Gary Nilsson-yes, Corene Vaughn-yes, Andy Adamson-yes, Hetty Walker-yes, Hugh Ralston-yes. Motion carried. Mr. Kittelson reviewed with the Board two proposed projects to areas on County Hwy #55 and County Hwy #12. Projects proposed to eliminate erosion of the shoulder and ditches at these two locations. Site #1 on south side of Hwy #55 along NW¼ Sec 10 (CMC3404(Site 34-1)and Site #2 on east side of Hwy #12 SE1/4 Sec 16 (CMC3411(Site 34-2). Paving of the in-slope will control the erosion. Motion made by Gary Nilsson to authorize the highway department to go ahead with the projects. Cost for Site #1 to be approximately $13,154.40 and Site #2 $14,175.20. Highway stimulus funds could be used for the projects. Motion second by Hetty Walker. Roll call vote: Gary Nilsson–yes, Corene Vaughn-yes, Andy Adamson-yes, Hetty Walker-yes, Hugh Ralston-yes. Motion carried. Board notified of bid opening for bridge project on County Hwy #11 in Bismarck on June 19, 2009 at 9:30 AM. Mark Stegman, Cavalier, met with the Board. Requesting to do ditch maintenance in the NE1/4 28 -163-54 and NW1/4 27-163-54 – On east & west side of County Highway #2. Motion made by Corene Vaughn to authorize the ditch cleaning variance as requested. Motion second by Hetty Walker. All voting in favor. Motion made by Andy Adamson and second by Corene Vaughn to approve the noxious weed agreement with the N D State Highway Department for spraying of noxious weeds on state highway rights of way within Pembina County during the 2009 work season. Upon a vote all voting in favor. Hetty Walker discussed the road dike lawsuit. Fair Board minutes reviewed as presented. Request from the Bartlette Resler Post #62 for a gaming site authorization at Chizzy’s approved upon motion of Gary Nilsson and second by Hetty Walker. All voting in favor. Liz Beck, 911/GIS/Tech, met with the Board. Updated the board on computer training that was held for employees, good response. Requesting to offer Access training. Board approved offering the training if enough interest. Reported on the problems with enough responders for the Pembina & Walhalla ambulances. Gave the board an update on the sirens through out the county. Board in agreement not to accept the heater blankets from American Signal as unknown costs could make them too costly to install. Each city is to take care of their own siren equipment. Neil Fleming, WRB attorney and Stuart Askew, State’s Attorney, met with the Board. Reported that Writ of Mandamus is being filed in Cavalier County today. Motion made by Gary Nilsson and second by Hetty Walker to authorize the Chairman to sign the minutes as presented. All voting in favor. Julie Doyle, tax director, met with the Board. County Equalization set for Wednesday, June 3, 2009 starting at 9:00 AM. Board discussed the health insurance premium changes that go into effect as of July 1, 2009, the premium affects the June 2009 payroll. The board discussed many options on how to manage the huge increase. Single plan increased $108.66 per month and a family plan $265.76 per month. Motion made by Gary Nilsson for the levy to cover the insurance increase through December 31, 2009 and through calendar year 2010 with a freeze on salaries through 2010. Motion second by Andy Adamson. Board will be visiting with department heads during the budget process to find ways to cut overall costs. Roll call vote: Gary Nilsson-yes, Corene Vaughn-yes, Andy Adamson-yes, Hetty Walker-yes, Hugh Ralston-yes. Motion carried. Meeting adjourned. Minutes of the May 19 meeting approved by motion on June 2, 2009. May 19, 2009 9:00 AM Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room at the Courthouse with the following members present: Hugh Ralston, Hetty Walker, Gary Nilsson, Corene Vaughn, Andy Adamson. Chairman Ralston called the meeting to order. Minutes of the May 5, 2009 meeting approved upon motion of Corene Vaughn second by Hetty Walker. All voting in favor. Board allowed claims. Housing Authority Board minutes reviewed as presented. Motion made by Gary Nilsson and second by Hetty Walker to approve getting the flag pole painted when painter is in the County. All voting in favor. Motion made by Hetty Walker and second by Andy Adamson to authorize the Chairman to sign minutes as presented. All voting in favor. Board agreed that anyone who had paid for sandbags would have their checks returned to them. Water Resource Board minutes reviewed as presented. Hetty Walker reported on Red River Basin meeting. Job Development Authority Board minutes reviewed as presented. Board reviewed the financial statement as presented. Motion to accept made by Hetty Walker and second by Corene Vaughn. All voting in favor. Motion made by Andy Adamson and second by Gary Nilsson to authorize the chairman to sign the Interagency Cooperative Agreement with the Department of Human Services and Pembina County, doing business through its State’s Attorney Office. Agreement is to provide reimbursement of allowable costs incurred by the County resulting from participation in court proceedings at the request of the State. Upon a vote all voting in favor. Water Resource Board met with the Commission. Reported that bridge #135-15.1 east of Joliette needs to be removed. Water Resource Board has spoken with Joliette Township and landowners. Township requested a 10’ extension on pipe and some road work to the area, but bridge is to be removed and properly signed. Also discussed bridge #131-22.0 on Drain #13. Motion made by Corene Vaughn and second by Hetty Walker to authorize the Chairman to sign the Contract for Administrative Services for Historic Preservation Grant. Red River Regional Council to administer the grant. All voting in favor. Jill Pedersen, Emergency Manager, reported that Emergency Center will be open in the EOC from May 21, 2009 to June 6, 2009. FEMA personnel here to administer individual assistance. Township & City kickoff meeting to be held soon. Discussed HMEP grant – Have contracted with Terry Mosher for hazardous flow study. HMGP plan is contracted with Nick of Time and near completion. Requesting part time assistant to assist the department. Funds will be available in the 2010 HMEP grant and EMPG funds. Board approved hiring a part time position of 2 1/2 days a week. Will work with HR to advertise. Board approved hiring of part time position upon the motion of Corene Vaughn and second by Andy Adamson. Roll call vote: Gary Nilsson-yes, Corene Vaughn-yes, Andy Adamson-yes, Hetty Walker-yes, Hugh Ralston-yes. Motion carried. Board approved upgrade of cell phone for emergency manager. Board discussed CTP grant that was implemented in 2005. Grant was a FEMA grant to do flood plain work on the Pembina River. Grant has been closed out. Final reimbursement will not be refunded to the county. Board in agreement to close the account with a transfer of funds. Tanya Wieler, HR, met with the Board. Discussed changes in Public Health Department as of June 1, 2009. Board has restructured the department with an Office Administrator, Director of Nursing, and a staff nurse. Jeanne Chaput will cover the duties of the Office Administrator, Jeanna Kujava will be the Director of Nursing and newly hired RN will be the staff nurse, with Jeanne Chaput as the department head. Auditor/Treasurer, Dorothy L Robinson, reported on legislative wrap up meeting held in Bismarck, Reported on stimulus funds that would be coming to the townships and to the county for road work. Township funds would be distributed in the same manner as the current township road funds are allocated. Reported on the 75 mill drop for school levies. All taxpayers should see a decrease in their property tax for 2009 as the school general mill levy will be decreased by 75 mills. Funding of the 75 mills for schools is in place for 4 years. Also the Veterans Exemption will be funded by the state back to the counties. Currently the property was exempt or lowered valuation and lost value was absorbed within the county. Legislation was also passed so that State agencies can not pass liability for projects onto the counties. Kadie Herseth, weed officer, and Troy Kittelson, highway supervisor, met with the Board to discuss replacing the weed department 4 wheeler. Bids from Grafton Equipment, Revolutions and Agri-Sports. Motion made by Corene Vaughn to authorize purchase from Agri-Sports with power steering and tank for total of $5,400.00 after trade. Motion second by Gary Nilsson. Roll call vote: Gary Nilsson-yes, Corene Vaughn-yes, Andy Adamson-yes, Hetty Walker-yes, Hugh Ralston-yes. Motion carried. Board held presentation of “National Historic Register Property” plaque for the Pembina County Courthouse. Plaque was financed by a grant through the Pembina County Historic Preservation Commission. Katherine Lunde, Red River Regional Council and Graham Smith, Pembina County Historic Preservation Committee member were also present. Plaque will be placed on the front of the Courthouse. County Board of Equalization is scheduled for June 3, 2009 starting at 9:00 AM with the cities and 10:00 AM for the townships. Meeting adjourned. Minutes of the May 5 meeting approved by motion on May 19, 2009 May 5, 2009 9:00 AM Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room at the Courthouse with the following members present: Hugh Ralston, Hetty Walker, Gary Nilsson, Corene Vaughn, Andy Adamson. Meeting called to order by Chairman Ralston. Minutes of the April 21 meeting and special meetings of April 24 and April 27 approved upon motion of Hetty Walker and second by Gary Nilsson. All voting in favor. Stuart Askew, States Attorney, met with the Board regarding fines for individuals driving around closed road signs. Chairman Ralston reported that he had a call from Cavalier County Commissioner, Harvey Hope, and that the Cavalier County Commission would be meeting with the Cavalier County Water Resource Board today to discuss the assessment of the portion of the Tongue River Watershed that is located in Cavalier County for the Renwick Dam Rehabilitation Project. Will report back to Chairman Ralston. Board allowed claims. Motion made by Gary Nilsson and second by Hetty Walker to authorize the Chairman to sign the payroll as presented. All voting in favor. Motion made by Gary Nilsson and second by Hetty Walker to authorize a raffle permit to Sand Hills Riders. Upon a vote all voting in favor. Board received a letter from David & Margaret Bolte regarding Lots 4-9, Blk 37 in City of Neche. Requesting to turn the property over to Pembina County. The only process available to the Board is to let the property go through foreclosure. Pembina County Memorial Hospital representatives, Everett Butler, CEO; Jeni Schwenzfeier, Director of Finance; and Dale O’Hara, Hospital Board Member, met with the Commission to discuss options of the Pembina County Memorial Hospital. Reviewed with the board how medicare and insurance funding affects the hospital and some of the costs saving steps they have taken. Requesting the Commission to support a county mill levy dedicated to the hospital. Question required to be put to a vote. Levy has a 5 mill maximum and requires to be passed by 60% of the voters voting on the question. Next election would be the primary election of June 2010. Board supportive of the request to place question on the ballot. Petition requesting that the question be put to a vote would require 670 names. Engineering Bids: Board received bid from Kadrmas Lee & Jackson to furnish engineering services to Pembina County for Federal Aid Project STM-BRC-3428(053). Motion made by Corene Vaughn to accept the proposals as submitted by Kadrmas Lee & Jackson for Engineering Services to Pembina County. Motion second by Andy Adamson. Roll call vote: Gary Nilsson-yes, Corene Vaughn-yes, Andy Adamson-yes, Hetty Walker-yes, Hugh Ralston-yes. Motion carried. Julie Doyle, Tax Director, met with the Commission. Notified the Board that agricultural land valuation for 2009 tax year will change. Ms. Doyle has received notice that the legislature has passed SB 2244. This bill lowered the capitalization rate from 8.3% to 8%. This requires a 2% increase to agricultural property in Pembina County to be within the tolerance. Totals will be finalized at County Board of Equalization on June 3, 2009. Tanya Wieler, HR, met with the Commission. Discussed proposal for the Public Health Department. Chairman and HR will meet with Jeanne Chaput and Jeanna Kujava on proposal for department. Motion made by Gary Nilsson to authorize the Chairman to sign the Construction and Maintenance Agreement for replacement of Bridge #34-130-26.0 on County Hwy #11 as presented by the N D Department of Transportation. Motion second by Andy Adamson. Roll Call vote: Gary Nilsson-yes, Corene Vaughn-yes, Andy Adamson-yes, Hetty Walker-yes, Hugh Ralston-yes. Motion carried. Board discussed Emergency Management and 911 Department. Movement of one department discussed. Board wants the move to take place with the least cost. Motion made by Gary Nilsson to move the Emergency Management Department to the Courthouse on the second floor. Motion second by Andy Adamson. Roll call vote: Gary Nilsson-yes, Corene Vaughn-yes, Andy Adamson-yes, Hetty Walker-yes, Hugh Ralston-yes. Motion carried. Move to be accomplished this week. Dick Letexier and highway department would assist in the move of furniture. HR would be relocated to lower level of law enforcement center. Meeting adjourned. Minutes of April 21 and Special Meetings of April 24 & 27 approved by motion on May 5, 2009 April 27, 2009 1:00 PM Board of Pembina County Commissioners met in Special Session at 1:00PM in the Commissioners Meeting Room of the Courthouse with the following members present: Hugh Ralston, Hetty Walker, Gary Nilsson, Corene Vaughn, Andy Adamson. Also present: Alvin Carlson, Harvey Hope, Harold Nowatzki, Richard Flanders, Tom Borgen, Ronald Falk, Jerry Juhl, Clarence Boettger, Randy Wagner, Ed Stremick, Neil Fleming, Stuart Askew, Karen Kemp, LuAnn Kemp. Special Meeting was called to meet with the Cavalier County Commission regarding the Renwick Dam Rehabilitation Project. Previously, the Cavalier County Commission was sent a letter requesting their participation in establishing an assessment for the portion of the Tongue River Watershed that is located within the boundaries of Cavalier County. Cavalier County Commission requested clarification of the boundaries of the district and cost of the project. Proposal by Water Resource Board is that 85% of the local match would be spread in Pembina County with 15% of the local match in Cavalier County (approximately $80,000.00) as a one time assessment. Percentage based on number of acres located in the Tongue River Watershed. The project was federally funded when it was built. Besides federal funds involved in the project there are funds from the State Water Commission, Red River Joint Water Resource Board, City of Cavalier, and credit for in-kind costs. Cavalier County Commission will meet with the Cavalier County Water Resource Board and report back to the Pembina County Commission regarding the spreading of the special assessment. Meeting adjourned. April 27, 2009 11:00 AM Board of Pembina County Commissioners met in Special Session at 11:00 AM on Monday, April 27, 2009 in the Commissioners Meeting Room at the Courthouse with the following members present: Hugh Ralston, Hetty Walker, Gary Nilsson, Corene Vaughn, Andy Adamson. Board met to discuss the Emergency Management Department. Discussed options for the office. Decided to move one of the departments into another location in the courthouse. Chairman Ralston will notify the departments. Meeting adjourned April 24, 2009 10:00 AM Board of Pembina County Commissioners met in Special Session at 10:00 AM in the Commissioners Meeting Room of the Courthouse with the following members present: Hugh Ralston, Gary Nilsson, Andy Adamson, Hetty Walker. Absent: Corene Vaughn. Stuart Askew, States Attorney and Tanya Wieler, HR also present. Board discussed issues in relation to the Emergency Management Department. Portfolio commissioner will meet with personnel and report back to the Board. Meeting adjourned. April 21, 2009 9:00 AM Board of Pembina County Commissioners met at 9:00 AM in the Commission Meeting Room at the Pembina County Courthouse with the following members present: Hugh Ralston, Hetty Walker, Gary Nilsson, Corene Vaughn, Andy Adamson. Minutes of the April 7, 2009 meeting approved upon motion of Hetty Walker and second by Gary Nilsson. All voting in favor. Claims allowed. Motion made by Gary Nilsson and second by Hetty Walker to approve a raffle permit for the Pembina County Roping Association. Upon a vote all voting in favor. Fair Board minutes reviewed as presented. Housing Authority Board minutes reviewed as presented. Water Resource Board minutes reviewed as presented. Information presented on the ND Insurance Reserve Fund annual meeting. Director representing the counties will be elected. Motion made by Corene Vaughn and second by Gary Nilsson to cast Pembina County’s proxy vote for Ron Krebsbach. All voting in favor. Auditor/Treasurer to submit the required paper work. Dick Letexier, maintenance, met with the Board. Discussed the proposed repair to the roof of the old jail. Have had trouble this past winter with leaking. Motion made by Corene Vaughn and second by Hetty Walker to add the jail roof repair for $5800.00 to the bid for the roofing project on the Courthouse and Law Enforcement Center with D & D Roofing. Roll call vote: Gary Nilsson-yes, Corene Vaughn-yes, Andy Adamson-yes, Hetty Walker-yes, Hugh Ralston-yes. Motion carried. Board reviewed letter from the Office of Court Administrator relating to the appointment of court-appointed counsel for mental health and sexually dangerous commitment hearings. Motion made by Gary Nilsson and second by Corene Vaughn that Pembina County proceed with the current practice relating to court appointed counsel. Board agrees that they do not want to establish a contract for such services. All voting in favor. Board reviewed information on Historic Preservation Month. Motion made by Hetty Walker and second by Andy Adamson to adopt the following Resolution: WHEREAS, historic preservation is an effective tool for managing growth, revitalizing neighborhoods, fostering local pride and maintaining community character while enhancing livability, and WHEREAS, historic preservation is relevant for communities across the nation, both urban and rural, and for Americans of all ages, all walks of life and all ethnic backgrounds; and WHEREAS, it is important to celebrate the role of history in our lives and the contributions made by dedicated individuals in helping to preserve the tangible aspects of the heritage that has shaped us as a people; and WHEREAS, “This Place Matters” is the theme for National Preservation Month 2009, cosponsored by Pembina County, North Dakota and the National Trust for Historic Preservation. NOW, THEREFORE, I, Hugh J Ralston, Chairman of the Board of Pembina County Commissioners, do proclaim May 2009 as National Preservation Month, and call upon the people of Pembina County to join their fellow citizens across the United States in recognizing and participating in this special observance. Dated at Cavalier, North Dakota, this 21st day of April, 2009. /s/ Hugh Ralston Motion made by Hetty Walker and second by Corene Vaughn to authorize the Chairman to sign the contracts for the 2009 grant for the Pembina County Certified Local Government Historic Preservation grant awarded in the amount of $12,633. Upon a vote all voting in favor. Board reviewed the financial report as presented. Motion made by Gary Nilsson and second by Andy Adamson to accept the financial report as presented. All voting in favor. Board agreed that Job Service summer employment program should be looked into. Water Resource Board met with the Commission. Reported on bridge in South Midland Township on Drain #67. Discussed high water levels on the Red & Pembina Rivers. Expect high levels to remain for several days. Tanya Wieler, HR, and Eleanor Stuberg, Public Health, met with the Board. Discussed open position in public health with Ms. Stuberg’s retirement. Board reviewed the possibility of splitting the Administrator/Department Head duties and the Director of Nursing. Current staff would cover these positions leaving a staff nurse position open. HR will work on a proposal and bring back to the Board next meeting. Advertisement for RN nurse position will be placed now. Tanya Wieler, HR, and Dawn Menzies, Dep Auditor/Treas. met with the Board. Discussed department positions with the retirement of Auditor/Treasurer, Dorothy L Robinson. Board in agreement to place an ad for a clerk at this time to allow for training. Auditor/Treasurer position also carries the duties of Secretary of the Zoning Board, Risk Manager, Supt of School Designee, and MIS Coordinator. Meeting adjourned. Minutes of April 7 approved by motion on April 21, 2009 April 7, 2009 Board of Pembina County Commissioners met in regular session at 9:00 AM in the Commissioners Meeting Room at the Courthouse with the following members present: Hugh Ralston, Hetty Walker, Gary Nilsson, Corene Vaughn, Andy Adamson. Meeting called to order by Chairman Ralston. Minutes of the previous meeting approved upon motion of Corene Vaughn, second by Hetty Walker. All voting in favor. Motion to rescind motion of March 24 regarding bid on salvage removal from building located on E 40’ Lot 6, Blk 20, City of Walhalla made by Gary Nilsson. Motion second by Hetty Walker. Board in agreement that notice for bids will be advertised for the salvage. All voting in favor. Motion made by Gary Nilsson and second by Hetty Walker to approve application for a raffle permit from the Cavalier Country Club. Upon a vote all voting in favor. Board allowed claims. Board received a complaint of dumping of oil, anti freeze, etc. Matter turned over to Public Health. Doug Olson, Cavalier, met with the Board. Discussion on weight limits from Hwy 18 to Bathgate. Limits into Bathgate from the west are the same as state limits for spring breakup. Representatives of the Community LENS project, Rosemary Christinson, Lori Ramsey, and Gloria Gebur met with the Board and reviewed the program. Program is a community assessment project with regional focus on the communities of Grafton, Park River and Cavalier, with benefits to reach out to surrounding smaller communities. There will be an area wide meeting held in June and invites the Board to attend. Troy Kittelson, Highway Superintendent present. MOWER BIDS: Bids were received from the following to furnish Pembina County with a rotary mower with trade SR 14 Rhino: Cavalier Equipment - $7,500.00 -Plus Option Reverse Rotation $500.00 rings $433.00 Total of $8,433.00 Hurtt Equipment - $6,950.00 Roy Implement - $7,850.00 Park River Implement LLC $7,850.00 Motion to accept the bid of Hurtt Equipment Inc for $6,950.00 made by Corene Vaughn. Motion second by Gary Nilsson. Roll call vote: Gary Nilsson-yes, Corene Vaughn-yes, Andy Adamson-yes, Hetty Walker-yes, Hugh Ralston-yes. Motion carried. Oil & Filter Bids – Troy to review bids and compile listing of bids. Board gives Troy Kittelson the authority to accept the best bid. ASPHALT BIDS: Bids received to furnish Pembina County with asphalt products for the 2009 work season. Bids received from the following: Murphy Oil - $2.3635 per gallon delivered Flint Hills - $555.00 per ton delivered Motion made by Gary Nilsson and second by Hetty Walker to accept the bid of Murphy Oil. Flint Hills could not guarantee delivery temperature of 275 as per bid specifications. Roll call vote: Gary Nilsson-yes, Corene Vaughn-yes, Andy Adamson-yes, Hugh Ralston-yes, Hetty Walker-yes. Motion carried. Financial statement reviewed as presented. Motion to accept the financial report as presented made by Gary Nilsson, second by Andy Adamson. All voting in favor. Ad to be placed in all the county newspapers regarding the encroachment on county rights of way on any federal aid project road in Pembina County. County right of way is 65 feet from the centerline of any county road. Board received letter of retirement from Eleanor Stuberg, Public Health Nurse effective as of May 29, 2009. Motion to accept, with regret, the resignation of Eleanor Stuberg made by Corene Vaughn and second by Andy Adamson. Upon a vote all voting in favor. CHIP BIDS Board received bids from the following to furnish chips for the 2010 work season: Strata $5.40 per ton – haul charge $.15 per ton mile Loeffler Concrete & Gravel - $5.64 per ton – haul charge $.127 per ton mile Motion made by Andy Adamson and second by Gary Nilsson to accept the bid of Strata to furnish chips for the 2010 work season. With delivery to me made after November 15, 2009 and before spring weight limits go on in 2010. Roll call vote: Gary Nilsson-yes, Corene Vaughn-yes, Andy Adamson-yes, Hetty Walker-yes, Hugh Ralston-yes. Motion carried. Board received letter from Dorothy L Robinson, County Auditor/Treasurer, Supt of School Designee, notifying the Board that she will be retiring as of February 28, 2010. Stated that she wanted to inform the Board well ahead of time to assure an efficient and smooth transfer of the duties and responsibilities. Motion made by Gary Nilsson to accept, with regret, the resignation of Dorothy L Robinson effective as of February 28, 2010. Motion second by Corene Vaughn. All voting in favor. Board received notice from the NDPERS Retirement System of the health insurance premiums effective as of July 1, 2009. Single policy goes from $316.30 to $424.96, family policy goes from $760.86 to $1,026.62. The EPO option will not be available as of June 2009, the PPO/Basic plan will remain and will include some plan enhancements. Details are not available at this time. Board will discuss at a later date. RENTAL OF ROAD MACHINERY BIDS: Board received bids for rental of road machinery. Motion made by Andy Adamson and second by Gary Nilsson to accept all bids that meet the bidding requirements as advertised. Hiring of contractors based on price and availability. Upon a vote all voting in favor. Motion carried. Listing will be prepared for next meeting. Kay Braget, County/Clerk Recorder, met with the Board. A passport day is being held in Neche on April 28 at the Neche Fire Hall from 10:00 AM to 4:30 PM. Requesting to use personal copier and be reimbursed for the toner. Board in agreement. Board received bids to replace the roof on the Courthouse and the EOC building. Bids received from the following: C L Linfoot – Courthouse $24,668.00 – EOC $26,926.00 – 10 yr warranty D & D Roofing – Courthouse $21,880.00 – Jail - $22,665.00 Roof Hatch $800.00 15 yr warranty Motion made by Corene Vaughn to accept the bid of D & D Roofing for the Courthouse, EOC and roof hatch for a total of $45,345.00. Motion second by Hetty Walker. Roll call vote: Gary Nilsson-yes, Corene Vaughn-yes, Andy Adamson-yes, Hetty Walker-yes, Hugh Ralston-yes. Motion carried. Ken Wolf and Ron Storie, Cavalier City, met with the Commission. Discussed road east of Cavalier known as the cemetery road. Inquiring as to who owns the road, when was it paved, etc. Requesting a representative of the Commission to meet with a city representative and township representative to discuss the road and work that could be done to save it. Research will be done. Minutes of the March 24, 2009 meeting approved by motion on April 7, 2009. March 24, 2009 Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room with the following members present: Hugh Ralston, Hetty Walker, Gary Nilsson, Corene Vaughn. Absent: Andy Adamson. Meeting called to order by Chairman Ralston. Motion made by Gary Nilsson and second by Hetty Walker to approve the March 10, 2009 minutes. All voting in favor. Gary Nilsson reported to the Board that county property buildings in Walhalla have been inspected for asbestos. Waiting for certificate before proceeding. Motion made by Gary Nilsson to accept the bid of $50.00 from Daniel Dearinger to remove salvage from building located on E40’ Lot 6, Blk. 20, City of Walhalla. Motion second by Hetty Walker. All voting in favor. Board allowed claims. Motion made by Gary Nilsson and second by Corene Vaughn to approve resolution placing the spring weight limits on county roads as of Monday, March 23, 2009. All voting in favor. Motion made by Gary Nilsson and second by Hetty Walker to authorize the transfer of liquor license from Chissy’s to the Leroy Hall on April 18, 2009. Upon a vote all voting in favor. Jill Pedersen, Emergency Manager, Troy Kittelson, Highway Superintendent, met with the Board to discuss the flood situation in the County. Discussed costs of sand and sand bags. Water Resource Board met with the Commission. Danne Hartje, Cavalier, also present. Discussed dam located near his property. Dam is higher than coulee. Water flows back and floods residence. Requesting that dam be removed to allow water to flow to the river. Water Board will look into the process needed to follow to possibly remove the dam. Lesley Lubenow, Extension, met with the Board. Reviewed programs and information the Extension Office is working on. Working on flood information and cleanup if your home has water. Liz Beck, 911/Gis/Tech, & Brian Erovick, Sheriff, met with the Board to discuss costs and time associated with the tech department. Discussed if county resources should be provided for outside entities. Board agreed to send a letter to entities that would be affected. Discussed training for employees on Excel. Liz will work with trainer to set up a day for county employees. Reported back to the Board on the repeaters. Grant applied for to upgrade the County repeaters was not approved. Will continue to look for other grants and funds to cover the cost. Upgrade needed in 2010. Motion made by Gary Nilsson and second by Hetty Walker to authorize the chairman to sign the minutes as presented. All voting in favor. Motion made by Gary Nilsson and second by Hetty Walker to authorize the chairman to sign the payroll as presented. All voting in favor. Request has been made to change the summer hours as we have done in the past and to consider making the change year around. Employees would still work an 8 hour day. Change would be to take half hour at noon versus one hour. Motion made by Corene Vaughn to set the work hours starting May 1, 2009 as 8:00 AM to 4:30 PM with half hour noon for all employees through August, 2009. Motion second by Hetty Walker. Board will review request to change hours year around this fall. Upon a vote all voting in favor. Offices would still stagger the noon breaks to allow for offices to remain open during the noon hour. Board received a request from Cavalier County to consider contracting on a part time basis our Tax Director. Board not in favor because of the current workload and projects that we are in the process of completing. Water Resource Board minutes reviewed as presented. JDA Board minutes reviewed as presented. Corene Vaughn discussed with the Board, a problem an individual is having with a township on the removal of trees. Issue is not county related, township. Board received information on valuation of American Crystal. Will review with Julie Doyle, Tax Director, when Mr. Adamson is present. Meeting adjourned. Minutes of the March 10, 2009 meeting approved by motion on March 24, 2009 March 10, 2009 Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room with the following members present: Gary Nilsson, Corene Vaughn, Andy Adamson, Hugh Ralston and Hetty Walker. Meeting called to order by Chairman Ralston. Minutes of February 17, 2009 meeting read and approved upon motion of Corene Vaughn and second by Gary Nilsson. All voting in favor; motion carried. Motion made by Gary Nilsson and seconded by Hetty Walker to authorize the Chairman to sign the February payroll as presented. All voting in favor; motion carried. Board reviewed and allowed county claims. Jill Pedersen, Emergency Management Director, met with the Board to discuss the potential for severe spring flooding in Pembina County. Motion made by Gary Nilsson and seconded by Hetty Walker to authorize the Chairman to sign the following Emergency Declaration: PEMBINA COUNTY EMERGENCY DECLARATION WHEREAS, the county of Pembina has a very high soil moisture content from precipitation received during 2008 and 2009; WHEREAS, the potential for severe spring flooding is significant due to spring thaw and accompanied by expected precipitation; and WHEREAS, the impact of this thaw, runoff, and precipitation threatens the health, well-being and public safety of citizens in Pembina County; and WHEREAS, necessary mitigation measures, preparedness actions and other responses must begin immediately to protect public health and safety; and WHEREAS, the potential damage to public and private property in addition to roads are beyond normal anticipation and budgeted funds. NOW, THEREFORE, BE IT RESOLVED that the Board of County Commissioners declares an emergency and orders the activation and utilization of the Pembina County Emergency Operations Plan, its procedures, attachments and appendices to recover from the situation, develop a detailed damage assessment, reduce hardship and initiate the appropriate relief actions and mitigation measures by departments and agencies of local government to limit the hardships and impact of this emergency upon the citizens of Pembina County. DATED at Cavalier, North Dakota, this 10th day of March 2009. /s/_________________________________ Hugh Ralston Pembina County Board of Commissioners ATTEST: /s/___________________________ Dorothy Robinson Pembina County Auditor/Treasurer All voting in favor, motion carried. Greg Mayo, Mayo Construction, met with the Board and presented information regarding truck sizes today, hauling limits/pounds per axle, number of trips, and wear and tear on roads. Would like Commissioners to review overall road rating system, load limits and possible adoption of state standards. Mayo’s bidding on job which would require hauling on Hwy 55. Ken Norby and Warren Hillukka met with Commissioners on behalf of City of Pembina to make them aware of FEMA PAL (Provisional Accreditation Levy) issue and changes affecting City of Pembina flood elevations, levy certification/recertification, and flood insurance. FEMA will require levy certification either through verification based on existing documentation, or inspection by a private engineer which would be extremely expensive with no guarantee that dike will be certified. Corp of Engineers’ inspections, which are currently being done, could not be used for levy certification. In process of doing more research. Purpose in addressing Commissioners is to make them aware of new requirements taking effect in two years, which will not only affect the City of Pembina, but more than likely the whole county. Will be contacting governor and congressional delegation regarding concerns. Troy Kittelson, County Highway Superintendent, and Jon Markusen of Kadrmas, Lee & Jackson met with the Board to provide update on stimulus funding. Will be receiving both bridge and road funds. Road projects will not be done until 2010. Data collected on bridge by Pembina. Draft report has been submitted to DOT for stimulus project on #11 east of St. Thomas. Need to enter into contract to complete design by mid-April so bid-letting can be done in June and required clearances obtained. Motion made by Corene Vaughn and seconded by Andy Adamson to authorize the Chairman to sign the Agreement for Professional Engineering Services with Kadrmas, Lee & Jackson, Inc. to develop plans for Bridge #34-130.26.0. Roll call vote: Corene Vaughn-yes, Andy Adamson-yes, Hetty Walker-yes, Gary Nilsson-yes, Hugh Ralston-yes. Motion carried. Troy Kittelson met with the Board. Discussion on bid-letting date for chips, asphalt and rental of road machinery – set for April 7, 2009. Will advertise for two weeks for bids to be opened on April 7, 2009 for the following: oil and filters, asphalt, rental road machinery and one mower. Troy Kittelson and Board discussed spring load limits. State calls Troy the week before they put state limits on. Motion made by Gary Nilsson and seconded by Hetty Walker to leave effective date for spring load limits on county roads to discretion of County Highway Superintendent to be put on as needed. All voting in favor; motion carried. Load limits to be advertised on radio when placed in effect. Katherine Lunde, Red River Regional Council, met with the Board to present funding requests for various 2008 projects through the City Self Help Program on behalf of the cities of Cavalier, Crystal, Drayton, Hamilton, Canton (Hensel), Mountain, Neche, St. Thomas and Walhalla. Each city requested $1,500 for a total of $13,500. Upon discussion and review of 2008 budget allocation for the City Self Help Program, motion made by Hetty Walker and seconded by Andy Adamson to allocate funding of $1,000 per town to Cavalier, Crystal, Drayton, Hamilton, Canton (Hensel), Mountain, Neche, St. Thomas and Walhalla, for a total of $9,000. All voting in favor; motion carried. Ms. Lunde will prepare required documentation for allocation of funds, and submit written history on how City Self Help funds have been allocated to date. Brian Erovick, Pembina County Sheriff, met with the Board to answer questions regarding compensation for prisoner board meals and preparation. Julie Doyle, Pembina County Tax Director, met with the Board to answer questions concerning annual review of valuation of American Crystal Sugar Company. Tax Director will prepare a report for the Board concerning annual reviews conducted and valuation changes since County entered into agreement with American Crystal. Corene Vaughn inquired as to status on installation of time clock for County employees. Clocks have been reordered as first one not compatible for network hookup. Board reviewed Pembina County Fair Board minutes from February 11, 2009 meeting. Board reviewed Pembina County Housing Authority minutes from annual meeting held on January 9, 2009. Board discussed North Dakota’s share of federal stimulus money, and approved letter to Governor Hoeven requesting stimulus funds for replacement of windows in Pembina County Courthouse to reduce energy costs. Meeting adjourned at 12:20 PM. Minutes of Feb 17, 2009 approved upon motion on March 10, 2009. February 17, 2009 Board of Pembina County Commissioners met on Tuesday, February 17, 2009 at 9:00 AM in the Commissioners Meeting Room with the following members present: Hugh Ralston, Hetty Walker, Gary Nilsson, Corene Vaughn, Andy Adamson. Meeting called to order by Chairman Ralston. Minutes of the previous meeting of Feb 3, 2009 approved upon motion of Corene Vaughn, second by Gary Nilsson. Upon a vote all voting in favor. Board allowed claims. Corene Vaughn reported on department head meeting. Department head meeting date has been changed to the third Wednesday of each month, same time and location. Liz Beck, 911/GIS/Tech, met with the Board. Discussed a grant that is available to upgrade the county repeaters in order to meet FCC requirements by January of 2013. Motion made by Hetty Walker to approve application for a grant for the upgrade of repeaters, county base repeater, duplexers and cabinets with 5 year maintenance agreement. Motion second by Corene Vaughn. Grant funds of approximately $20,000.00 are available through 2006 Homeland Security Fund. Roll call vote: Gary Nilsson-yes, Corene Vaughn-yes. Andy Adamson-yes, Hetty Walker-yes, Hugh Ralston-yes. Motion carried. Ms. Beck gave an update on the sirens. Have not received a report on the inspection at this time. Water Resource Board met with the Commission. Reported to the Board that if County has bridges that need state water commission funding, application needs to come through the Water Resource Board. Ron Falk and Corene Vaughn reported on riparian project meeting they attended in Grand Forks. Request from St Joseph Preservation Society for a raffle permit for bingo on March 22, 2009. Motion made by Gary Nilsson to authorize the bingo permit. Motion second by Hetty Walker. Upon a vote all voting in favor. Motion made by Gary Nilsson and second by Corene Vaughn to appoint David Disher to the Pembina County Zoning Board as a representative of the Cavalier City Council. All voting in favor. Abatement Hearing – Julie Doyle, Tax Director, present. Application for abatement received from the Mountain Housing Corp. requesting a reduction in value of the structure located on property described as Pt. SE1/4NE1/4 Sec 16-160-56 100x160 & vacated Einarson Ave from $92,820 to $70,000, City of Mountain. Application approved by the City of Mountain. Motion to approve the application made by Hetty Walker to reduce the valuation as requested. Motion second by Corene Vaughn. Roll call vote: Gary Nilsson-yes, Corene Vaughn-yes, Andy Adamson-yes, Hetty Walker-yes, Hugh Ralston- yes. Motion carried. Kay Braget, County Clerk Recorder, met with the Board. Reviewed with the Board the clerks fees and recorder fees collected in 2008. Reported a change of personnel in the Recorders Office. Applications will be through Job Service for the open position. Representatives of the City of Walhalla, Helen Schill, council member and Larry Dubois, attorney, met with the Board. Discussed demolition of buildings in Walhalla. City is working on getting condemned buildings demolished. Two of the properties are owned by Pembina County. Requesting assistance in hauling or demo if possible. Board agreed that they will work with the city. Will discuss with Troy Kittelson, highway supervisor. Meeting adjourned. Minutes of February 3, 2009 approved by motion on February 17, 2009. February 3, 2009 Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room with the following members present: Hugh Ralston, Hetty Walker, Gary Nilsson, Corene Vaughn, Andy Adamson. Chairman Ralston called the meeting to order. Minutes of the January 20, 2009 approved upon motion of Hetty Walker and second by Gary Nilsson. All voting in favor. Board allowed claims. Andy Adamson reported on Red River Basin Meeting held in Winnipeg. Motion made by Gary Nilsson to appoint Kathy Johnson to the Pembina County Social Service Board for a three year term. Motion second by Hetty Walker. Upon a vote all voting in favor. Motion made by Gary Nilsson and second by Andy Adamson to grant a raffle permit to Pembina County MSU Alumni for a calendar draw. All voting in favor. Water Resource Board minutes reviewed as presented. Fair Board minutes reviewed as presented. Liz Beck, 911/GPS/Tech, met with the Board. Shared with the Board information on sirens located in cities throughout the County. Sirens were received through Project Impact. Will do some additional checking and report back to the Board. Jill Pedersen, Emergency Manager, met with the Board. Requested approval of Joint Powers Agreement/Mutual Aid Agreement with Fire Districts and Ambulance Districts in the County. Motion made by Hetty Walker and second by Gary Nilsson to authorize the Chairman to sign the following Joint Powers Agreement: JOINT POWERS AGREEMENT MUTUAL AID AGREEMENT ARTICLE I - AUTHORIZATION This agreement is authorized by North Dakota Century Code 54-40.3 and Article VII, Section 10 of the North Dakota Constitution. ARTICLE II - PURPOSE The purpose of this agreement is in the event of any disaster (i.e. flood, fire, tornado) or other declared local emergency, that cannot be met with the facilities of one of the member political subdivisions, the other member political subdivisions agree, upon request, to furnish aid in coping with such disaster or local emergency. ARTICLE III - MEMBERS The political subdivisions which are parties to this agreement include the following: County of Pembina Cavalier Rural Fire District Crystal Rural Fire District Cavalier Ambulance District Mountain Rural Fire District Drayton Rural Fire District Walhalla Rural Fire District Drayton Ambulance District Walhalla Ambulance District Pembina Rural Fire District St Thomas Rural Fire District Pembina Ambulance District Neche Rural Fire District If one or more of the above listed political subdivisions fails to adopt and execute this agreement, the agreement shall remain in full force and in effect between those political subdivisions which do adopt and execute this agreement. Those political subdivisions adopting and executing this agreement shall be designated hereafter in this agreement as “member political subdivisions”. ARTICLE IV - TERMS OF THE AGREEMENT 1) In the event of any disaster (i.e. flood, fire, tornado), or other declared local emergency, (natural or man-made) that cannot be met with the facilities of one of the member political subdivisions, the other member political subdivision agree, upon request, to furnish aid in coping with such a disaster or local emergency to the agency requesting aid upon either an actual or standby basis. The extent of aid to be furnished under this agreement shall be determined solely by the member political subdivision(s) furnishing such aid, and it is understood that the aid so furnished may be recalled at the sole discretion of the furnishing member political subdivision(s). 2) Requests for mutual aid may be made directly between member political subdivisions. Each member political subdivision shall designate the individual or entity authorized to request and/or grant aid. 3) Personnel who are furnished will work as far as possible under their own supervisors, and equipment furnished will ordinarily be operated by personnel of the member political subdivision furnishing the equipment. General directions relative to work will be given by the appropriate officers of the member political subdivision receiving such aid. In the event equipment is sent without operators, strict accountability will be maintained, and the receiving official will be responsible for its supervision and the party receiving aid for its safe return. Communication methods will be determined by requesting party with a back up communication plan utilizing state emergency channel 3 for interoperable communication. 4) Aid given by member political subdivisions shall be without cost to the requesting party unless the member political subdivisions notify the requesting party in advance that a fee will be required. 5) Volunteer personnel must be registered by the sending governmental agency and covered by the worker’s compensation insurance of the sending government. 6) It is mutually understood and agreed that this agreement does not relieve any of the member political subdivisions hereto from the necessity and obligation of providing adequate resources within their own areas, and each member political subdivision hereto agrees that it shall maintain reasonable and prudent diligence in keeping emergency equipment in its possession up to at least minimum standards of repair. 7) It is further mutually understood and agreed that the provisions of this agreement will be invoked only when it is deemed necessary to declare an emergency or disaster and to request outside assistance because all of the normal facilities at their command have been exhausted, and outside assistance is needed to control the emergency. If an official suspects the situation may require outside aid, the other member political subdivisions shall be immediately informed so that resources can be put on standby status. 8) The agreement shall not be construed as or deemed to be an agreement for the benefit of any third party or parties, and no third party or parties shall have any right of action hereunder for any cause whatsoever. 9) Any member political subdivisions may withdraw at any time, upon 30 days notice to each of the other parties, and thereafter, such withdrawing party shall no longer be a party to this agreement; but this agreement shall continue in force among the remaining parties. ARTICLE V - LIABILITY Each political subdivision agrees to assume its’ own liability for any and all claims of any nature arising out of this agreement. ARTICLE VI - MODIFICATION This agreement may be modified at any time if more than 50 % of the member political subdivisions vote in support of modification. ARTICLE VII - EFFECTIVE DATE AND TERMINATION This agreement shall become effective upon approval and execution by at least two member political subdivisions. The agreement becomes effective with respect to each additional member political subdivision upon approval and execution by the individual member political subdivision. If one or more of the above listed political subdivisions fails to adopt and execute this agreement, the agreement shall remain in full force and effect between those political subdivisions which do adopt and execute this agreement. The member political subdivisions may terminate this agreement at any time if more than 50% of the member political subdivisions vote to terminate. Individual member political subdivisions may withdraw as provided under ARTICLE IV, Section 9. All voting in favor. Discussed with Board the Contract with Nick of Time LLC to update the County Multi Hazard Mitigation Plan. Grant funds available for 80% of the cost. Contract in the amount of $8,000.00. Update to hazard mitigation plan is required every 5 years. Motion made by Corene Vaughn and second by Hetty Walker to enter into a contract with Nick of Time LLC. Roll call vote: Gary Nilsson-no, Corene Vaughn-yes, Andy Adamson-yes, Hetty Walker-yes, Hugh Ralston-yes. Motion carried. Hugh Ralston reported on meeting relating to the Enbridge Pipeline. Pipeline located on the eastern side of the County. Water Resource Board met with the Commission. Troy Kittelson, highway superintendent and Jon Markuson, KLJ, also present. Held a conference call with Lee Klapprodt, SWC, regarding stimulus package. Understanding as of now is that stimulus package will come through departments, such as the Department of Transportation, as federal funding currently does. Projects need to be ready now to get in on any funding. It looks like no funds available for water projects. Stimulus funds cannot be used for local match for an already funded federal project. Discussed with Jon & Troy bridge #130-05.1 bridge near Pembina. Jon reported on additional information regarding possible funds being available for testing. Funds would not be available for testing. Testing needs to be done to establish the problem. Board agreed to proceed with the project and do the testing. Board reviewed the 2008 report on disbursements in relation to budgeted amounts. Motion made by Corene Vaughn and second by Gary Nilsson to amend the following 2008 budgets: Highway fund $42,500.00 Township Road $1,951.85 Comp Health $38,500.00 State Revenue Sharing $215.94 Library $3,194.35 County fair $553.39 Historical Society $429.16 Senior Citizens $1,732.74 Insurance Res $11,600.00 Ambulance $328.91 Airport $2,834.24 Sheriff Special Trust $2,305.00 Investment Interest $13,665.00 Co Nurse Special Trust $556.00 Haz Mat $6,642.00 Victim Witness $2,153.00 Bookmobile $2.65 Co Agent Special Trust $4,414.17 Drains $151,319.72 County Loan $1,802.47 All voting in favor. Motion made by Gary Nilsson and second by Hetty Walker to approve the payroll as presented. All voting in favor. Duane Littlejohn, Insurance Associates, met with the Board for a review of the insurance policies. Katherine Lunde, Regional Council, met with the Board. Requested signature on Historic Preservation Commission assurances of compliance for projects. Motion made by Hetty Walker and second by Andy Adamson to authorize the Chairman to sign the application. All voting in favor. Board reviewed Pro West agreement for the next step in the project to have soil data and information in GIS format. Funds allocated in 2009 budget. Motion made by Hetty Walker and second by Gary Nilsson to authorize the Chairman to sign the ProWest Agreement as presented for one time cost of $3,200.00. Roll call vote: Gary Nilsson-yes, Corene Vaughn-yes, Andy Adamson-yes, Hetty Walker-yes, Hugh Ralston-yes. Motion carried. Board discussed adding an extended warranty on excavator equipment. Motion made by Gary Nilsson to purchase the extended 2 year warranty for a cost of $3,400.00. Motion second by Corene Vaughn. Roll call vote: Corene Vaughn-yes, Gary Nilsson-yes, Andy Adamson-yes, Hetty Walker-yes, Hugh Ralston-yes. Motion carried. Board discussed the changing of portfolio assignments and process. Agreed that departments should be changed periodically. Departments grouped by services. The following portfolios and service groups approved: Administrative Services – Includes the following departments: Auditor/Treasurer, Tax Director, and Human Resources – Gary Nilsson Planning & Operation Services – Includes the following departments: Highway, Weed Control, Water Board, and Maintenance – Hetty Walker Legal Services – Includes the following departments: State’s Attorney, Clerk of Court/Recorder, Victim Witness, Community Service – Andy Adamson Human Services – Includes the following departments: Social Services, Public Health, WIC, Veteran’s Service – Corene Vaughn Public Safety/Outreach Services – Includes the following departments: Sheriff, Emergency Management, 911/GIS/Tech, Extension – Hugh Ralston Minutes of the January 20, 2009 meeting approved by motion on Feb 3, 2009 January 20, 2009 Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room with the following members present: Hugh Ralston, Hetty Walker, Gary Nilsson, Corene Vaughn, Andy Adamson Meeting called to order by Chairman Ralston. Minutes of the Jan 6 meeting approved upon motion by Gary Nilsson and second by Andy Adamson. Upon a vote all in favor. Andy Adamson reported on legislative conference call last Friday. Has weekly conference call with NDACO and other counties. Board allowed claims. Troy Kittelson, Highway Superintendent, met with the Board. Reported on bids received from county dealers for pickup. Motion made by Andy Adamson to authorize the purchase of 2009 F-Series pickup from Soeby Motors for $27,480.58. Motion second by Gary Nilsson. Roll call vote: Gary Nilsson-yes, Hetty Walker-yes, Corene Vaughn-yes, Andy Adamson-yes, Hugh Ralston-yes. Motion carried. Jon Markuson, Kadrmas Lee & Jackson also present. Discussed federal stimulus funds that are being allocated. State DOT is asking for projects for 2009. Pembina County in agreement to place the bridge structure replacement on #34-130-26.0 east of St Thomas on County Hwy #11 on the schedule to be replaced in 2009. Motion made by Andy Adamson and second by Gary Nilsson to authorize the placing of the bridge project on the schedule for 2009 and enter into engineering services with Kadrmas Lee & Jackson for project and that work begin on the PCR immediately. Will look at replacement to be box culvert. Roll call vote: Gary Nilsson-yes, Corene Vaughn-yes, Andy Adamson-yes, Hetty Walker-yes, Hugh Ralston-yes. Motion carried. Discussed O’Hara Bridge #130-05.1 near Pembina. A geotechnical investigation should be preformed to see what is causing the slope failures before any work can be done. Funding from stimulus package may be used for testing. Motion made by Hetty Walker and second by Gary Nilsson to authorize the testing through Midwest Testing on the bridge. Cost of testing approximately $10,000.00. Roll call vote: Gary Nilsson-yes, Corene Vaughn-yes, Andy Adamson-yes, Hetty Walker-yes, Hugh Ralston-yes. Motion carried Water Resource Board met with the Commission. Shared with the board a bill Senator Olafson is working on regarding projects that cross county lines. Asks the Commission to let Senator Olafson know their views on the proposed bill. Reported that hazardous plan for the Olson and Senator Young Dams have been completed. Motion made by Hetty Walker and second by Corene Vaughn to authorize the Chairman to sign the Hazardous Plan as presented. All voting in favor. Board discussed time clocks for county employees. Tanya Weiler, HR, present. Presented to the Board information on automated time clocks for county departments. Highway department has used a time clock for several years. Board in agreement that all departments should be using time clocks for employees. Cost of clocks is $270.00 each. Motion made by Corene Vaughn to purchase 3 time clocks for the Courthouse, Social Service and Law Enforcement Center. Motion second by Gary Nilsson. Locations, policies and information will be supplied to all departments. Roll call vote: Gary Nilsson-yes, Corene Vaughn-yes, Andy Adamson-yes, Hetty Walker-yes, Hugh Ralston-yes. Motion carried. Housing Authority Board minutes reviewed as presented. Board reviewed letter from North Valley Water regarding request for additional water storage in Renwick Dam from the Pembina County Water Resource District. Board reviewed the 2008 receipts and disbursement report as presented. Report on county general revenue reviewed as presented. Board reviewed the uncollected tax report for the 2007 tax showing 96.67% of the 2007 tax was collected in 2008. Board reviewed the accounts receivable account report as of December 31, 2008. Motion made by Gary Nilsson to cancel the account of Ron Stein as being uncollectible. Motion second by Corene Vaughn. Upon a vote all voting in favor. “Rule of 85” retirement agreement approved for Jo Anne Lupine upon the motion of Gary Nilsson and second by Hetty Walker. Upon a vote all voting in favor. Board will work on Portfolio assignments at February 3 meeting. Board reviewed the election costs comparisons for the “Vote by Mail” elections held in 2008. Cost savings of $2,132.64 for both elections. Cost savings of $3,079.24 for the primary election and an additional cost of $946.60 for the General Election give the County a savings of $2,121.64 over the two elections in comparison to 2006 election costs for workers and postage. General Election in 2006 had 3,071 voters, 2008 had 3,389. North Dakota Pipeline Association will be holding a meeting in Cavalier on March 4, 2009. Board reviewed the Pembina County Jail Certification report. Two requirements needed to achieve requirements of NDCC 12-44.1, Both requirements require documentation of policy already in place. Documentation to be presented within 90 days. Emergency Management notified Board of ICS/EOC workshop to be held in Cavalier on February 18, 2009. January 6, 2009 9:00 AM Oaths of Office taken by Corene Vaughn and Gary Nilsson. Board reorganization. Dorothy L Robinson, Auditor/Treasurer, called the meeting to order and called for nominations for the 2009 Chairman. Gary Nilsson nominated Hugh Ralston as chairperson. Andy Adamson moved that nominations cease and cast a unanimous ballot for Hugh Ralston. All voting in favor. Nominations called for Vice Chairman. Andy Adamson nominated Hetty Walker as Vice Chairman for 2009. Gary Nilsson moved that nominations cease and that a unanimous ballot be cast for Hetty Walker. All voting in favor. Meeting tuned over to Chairman Ralston. Minutes of the December 16, 2008 meeting approved upon motion of Gary Nilsson with correction to vote on loan of funds to Felson Township. Motion second by Corene Vaughn. All voting in favor. Board allowed claims. Andy Adamson reported on Drayton Bridge Project. Construction to begin in 2009 on replacement of the bridge over the Red River into Minnesota. Motion made by Gary Nilsson and second by Hetty Walker to authorize the Chairman to sign the payroll as presented. All voting in favor. Troy Kittelson, highway department, met with Board – discussed purchase of pickup on state bid. Board requested Mr. Kittelson to get bids from the county dealers for a 4 door-crew cab-long box picku Abatement hearing. Julie Doyle, tax director, met with the Board. Application for abatement received from Fern Peterson-Fedje on property described as W ½ Lot 7, Blk 7, City of Cavalier. Arni Peterson also present. Requesting that valuation of structure be reduced from $57,000 to $40,000. Property has been on the market. Application denied by the City of Cavalier. Board reviewed values of like properties. Motion made by Andy Adamson to approve the application to decrease to the value of the structure to $40,000.00 for 2007 and 2008 for a total valuation of lot and structure of $50,000.00. Motion second by Corene Vaughn. Roll call vote: Gary Nilsson– yes, Corene Vaughn - yes, Andy Adamson – yes, Hetty Walker – yes, Hugh Ralston – yes. Motion carried. Board reviewed notice of omitted property assessment for Lots 1-6, Blk 46, City of St Thomas. Motion by Corene Vaughn to add valuation for portion of year owned. Motion second by Hetty Walker. Upon a vote all in favor. Julie Doyle, tax director, reported on notice from State Tax Department that agricultural values will remain the same for the 2009 tax year. Fair Board minutes reviewed as presented. Board reviewed the annual audit report from the N D State Auditor’s Office. Copy of report available to the public in the County Auditor/Treasurer Office. Motion made by Andy Adamson and second by Hetty Walker to authorize the Chairman to sign minutes as presented. All voting in favor. Board agreed that FEMA buyout property described as Pt SW ¼ SE ¼ Sec 8-161-54 be exempt as use is restricted and limited by FEMA regulations. Motion made by Corene Vaughn to approve the exemption. Property owned by Pembina County. Motion second by Gary Nilsson. All voting in favor. Board reviewed the Pledge of Assets and List of Depositors as presented. Motion to accept the Pledges and Depositors made by Corene Vaughn and second by Andy Adamson. All voting in favor. Appointments: Board made the following appointments and reappointments to county boards upon the motion of Hetty Walker and second by Corene Vaughn: Reappointed Dr. Susan Thompson as County Coroner for a term of 2 years. Reappointed Randall Wagner and Clarence Boettger to the Water Resource Board for terms of 3 years. Reappointed Corene Vaughn to the Department of Human Services Advisory Board for a term of 2 years. Reappointed Corene Vaughn to the Social Service Board for 3 year term. Other Social Service Board member position open, waiting for individual to Accept position. Reappointed Jim Benjaminson and Deanna Lane to the County Library Board for Three year terms. Reappointed Nettie Douville and Robert Lasch to the Housing Authority Board for 4 year terms. Reappointed Lawrence Gapp to the Planning and Zoning Board. Appointed Ronald Storie, mayor of largest city, to the Planning & Zoning Board and appointed Scott Reck, 3 year terms. Reappointed Norman Becker and Kathy Stremick to the Pembina County Reorganization Committee for 4 year terms and appointed Judy Stellon for a three year term on the Reorganization Committee. Reappointed Roberta Corrick, Leon Dubourt, Ardis Olson, and Lynette Flage to the Job Development Authority for 3 year terms and appointed Deidrie Lee for a 3 year term. Appointed Liz Beck, 911/GPS/Tech and Jill Pedersen, EM to the 911 Advisory Board/LEPC Task Force. Reappointed Corene Vaughn to the Red River Regional Council for a 2 year term. Hugh Ralston to remain the alternate. Reappointed Maryls Boll to the Historic Preservation Commission for a 3 year term. Upon a vote all voting in favor. Letters and oaths to be forwarded to appointees. Board reviewed information from the N D Department of Transportation relating to federal funds that may be available for projects. Board reviewed proposal from Cavalier County Water Resource Board and Cavalier County Commission regarding the Renwick Dam Rehabilitation Project. Motion made by Hetty Walker and second by Gary Nilsson to authorize the Chairman to sign the county deed as presented. All voting in favor. Board discussed request to sign resolution regarding Comprehensive Mitigation Planning Program against Natural Hazards contract with Nick of Time from Jill Pedersen, Emergency Manager. Board requesting additional information and figures before approving. Meeting dates for month of March changed to March 10 and March 24 because of County Officials Academy being held March 2 & 3 in Bismarck. Commission will be attending. Meeting adjourned. Minutes of December 16, 2008 approved buy motion with correction on January 6, 2009. December 16, 2008 Board of Pembina County Commissioners met at 9:00 AM at the Pembina County Courthouse with the following members present: Gary Nilsson, Hugh Ralston, Corene Vaughn, Andy Adamson, Hetty Walker Chairman Nilsson called the meeting to order. Minutes of December 2, 2008 meeting approved upon motion of Corene Vaughn and second by Hetty Walker. All voting in favor. Board allowed claims. Lynette Flage, met with the Board. JDA is working on strategic planning project. Pembina County is a designated Champion Community and updates are required to keep the designation. Discussed with the Board avenues to make improvements in the County as a whole. Water Resource Board, Felson Township Board and Felson Township individuals met with the Board to discuss the stabilization of the river bank of the Felson Township road near the Cook Bridge. Cost estimate presented by Water Resource Board for $50,114.00. Funds have been secured from the State Water Commission in the amount of $24,607.00, Red River Joint Water Resource Board in the amount of $12,303.50, Felson Township in the amount of $8,000.00. Leaving a balance of $5,203.50. Felson Township requesting assistance from the County to cover the remaining balance. After discussion, Water Resource Board could absorb the inspection fee of $1,500.00 bringing the remaining balance to $3,703.50. Motion made by Andy Adamson to have board research funds available and report back to the Water Resource Board today. Motion second by Corene Vaughn. All voting in favor. Troy Kittelson, highway superintendent, met with the Board. Bids reviewed to install a doorway and door on south side of highway department shop to allow easier access to the hoist. Motion made by Corene Vaughn to accept the bid of Gregory Building Center for supplies and Northeast Construction & Repair for labor in the amount of $2,805.48. Motion second by Hetty Walker. Roll call vote: Hetty Walker-yes, Hugh Ralston-yes, Andy Adamson-yes, Corene Vaughn-yes, Gary Nilsson-yes. Motion carried. Supt Kittelson reported that pipeline is requesting cost estimates for damages to Cty Rd #6. Waiting for bids. Received bids for attachments to the skid steer. Bids range from $17,915.00 to $19,956.00. Motion made by Hugh Ralston to purchase the attachments from the lowest bid of Attachments Direct in the amount of $17,915.00. Motion second by Andy Adamson. Roll call vote: Hetty Walker-yes, Hugh Ralston-yes, Andy Adamson-yes, Corene Vaughn-yes, Gary Nilsson-yes. Motion carried. Troy Kittelson reported that there were no vehicles at state auction. Requesting to look at state bids for a ¾ ton pickup. Board approved getting bids from County dealers. Annual Weed Board meeting. Lesley Lubenow, Kadie Herseth, & Troy Kittelson present. Reviewed the weed program and what was done in 2008. Additional inspecting will be required for certification of mulch for projects. Kadie Herseth is certified to do inspections and will be attending upcoming training on how it is going to be handled. Annual state meetings will be held January 13-15 in Fargo. Board approved Rachel Gradzelewski to also attend. Weed meeting and training in Fargo, Board approved rate of hotel where meeting is held. Grants are being worked on. Biological areas are working well throughout the County. Board discussed the request from Felson Township to help fund the township road repair in Felson Township. Motion made by Hetty Walker to loan Felson Township $3,703.50 to be repaid to Pembina County over a 3 year period with payment to start in 2010 with no interest. Motion second by Corene Vaughn. Roll call vote: Corene Vaughn-yes; Andy Adamson-yes; Hetty Walker-yes; Hugh ralston-yes; Gary Nilsson-yes. Motion carried. Housing Authority Board minutes reviewed as presented. Liquor license rate to remain the same as 2008. Board held conference call with Jon Markuson, KLJ, regarding testing on O’Hara bridge. Estimated cost is $10,500.00 - $11,000.00. Would bring back recommendations as to what should be done. No decision. Hetty Walker absent for the afternoon session. County officials met with legislators, Joe Miller, Joyce Kingsbury, and Tork Kilichowski. Discussed new legislation and bills that may be coming up in the 2009 legislative session. Water Resource Board minutes reviewed. Board appointments – Board will make appointments at January meeting. Have had some response to the ad asking for board members. Motion made by Corene Vaughn and second by Hugh Ralston to grant a raffle permit to the North Valley Riders. Upon a vote all voting in favor. Motion made by Corene Vaughn and second by Hugh Ralston to authorize payment of the end of the year claims for 2008 to be written in 2008. Board will review on January 6, 2009. All voting in favor. Motion made by Hugh Ralston and second by Corene Vaughn to authorize the Chairman to sign the County Deeds as presented. All voting in favor. Request from Liz Beck for the dispatchers that are required to attend training on April 7 & 8, 2009 to be covered for the rates charged by the hotel instead of staying at a different site. Permission granted. Meeting adjourned Minutes of Dec 2, 2008 approved by motion on December 16, 2008. December 2, 2008 Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room with the following members present: Gary Nilsson, Corene Vaughn, Andy Adamson, Hugh Ralston and Hetty Walker. Meeting called to order by Chairman Nilsson. Minutes of November 18, 2008 meeting read and approved upon motion of Hugh Ralston and second by Andy Adamson. All voting in favor; motion carried. Motion made by Hetty Walker and seconded by Andy Adamson to authorize Chairman to sign county deeds regarding sale of county property on November 18, 2008. All voting in favor; motion carried. Motion made by Hetty Walker and seconded by Andy Adamson to authorize the Chairman to sign the November payroll as presented. All voting in favor; motion carried. Board reviewed and allowed county claims. Troy Kittelson, County Highway Superintendent met with the Board. Springs on overhead door of county shop repaired/replaced by American Overhead Door. Board reviewed and discussed letter received from attorney Duane Schurman on behalf of Johnson Farms concerning estimate to repair/replace damaged bridge in Walhalla Township. Bridge has not been repaired and road has been barricaded. Kittelson directed to deliver repair estimate and Schurman’s letter to States Attorney Stuart Askew for response. Jon Markusen of engineering firm Kadrmas, Lee & Jackson met with the Board. State and federal governments looking at stimulus packages for road projects. County should consider doing road maintenance overlays slated for 2010 in 2009 to take advantage of funding. Discussion on need for engineer to check sloughing on river bank by O’Hara Bridge; would likely involve soil boring by geo-tech firm. County Highway Superintendent and Board reviewed bids submitted for highway vehicles and equipment offered for sale by the county. Motion made by Corene Vaughn and seconded by Hetty Walker to accept the highest bid on each piece of equipment as follows (** denotes highest bid). All voting in favor; motion carried. 1983 Chevrolet C2500 Suburban, 6.2L Diesel Robert Grube $501.37 Gary Webster $576.00 ** Andrew Stegman $110.00 1995 GMC 1500 4x4 Reg. Cab Pickup Betty Einarson $725.95 Jack Karel Farms $775.00 ** 1995 Chevrolet K2500 Ext. Cab 4x4 Pickup Gary Webster $1,876.00 ** Andrew Stegman $1,500.00 Tom Zaharia $401.00 Warren Austfjord $1,640.00 1989 Ford L9000 w/Plow & Wing Harvey Clark Construction $5,151.00 Jim Livingood $3,500.00 Andrew Stegman $2,000.00 Tom Zaharia $1,001.00 Rick Helgoe $9,100.00 ** Ralph Twamley $5,350.00 Jim Metelmann $4,525.00 Randy Slama $8,895.00 Portable Hobart Welder Generator on Trailer Jim Livingood $275.00 Gary Webster $276.00 ** Tim Stegman $256.62 Ingram 9 Wheel Packer Tim Stegman $111.11 Warren Austfjord $750.00 ** Tractor Mounted 3 Point Post Driver Robert Grube $359.31 Jim Livingood $251.00 Tom Zaharia $505.00 ** Tim Stegman $51.00 Jim Kemp $250.00 1965 GMC Truck w/Cleaver Brooks Oil Heater/Boiler Andrew Stegman $515.00 ** States Attorney Stuart Askew met with the Board concerning attorney general’s opinion issued concerning prosecution of City of Cavalier cases. Most recent contract with City of Cavalier for provision of court services signed in February 2002 does not address DUIs. Absent a written agreement, county states attorney required to prosecute city DUI cases. Board directed States Attorney to renegotiate contract with City of Cavalier. Water Resource Board (WRB) met with Commissioners. WRB advised that county will be receiving $5,577.78 cost share reimbursement for last year’s plank project. Discussion of two urgent projects and status of funding as follows: The Tongue River cutoff project needs to be completed this fall and the State Water Commission has directed completion of this project. Project cost estimated at $40,000.00 and contractor has been verbally secured. Funding to be provided at 50% by State Water Commission, 25% by Red River Joint Water Resource Board, and looking for funds for remaining 25%. Motion made by Corene Vaughn and seconded by Andy Adamson to authorize Pembina County Water Resource Board to go ahead with the Tongue River cutoff project, with county’s share of cost to be 25% or up to $10,000.00, and remaining cost to be paid 50% by State Water Commission and 25% by Red River Joint Water Resource Board. Discussion on other funding sources for project, including governor’s discretionary funds through Red River Regional Council. Roll call vote: Corene Vaughn-yes, Andy Adamson-yes, Hugh Ralston-yes, Hetty Walker-yes, Gary Nilsson-yes. Motion carried. The Felson Township road project cost estimated at $50,000.00. Contractor has been secured. State Water Commission will provide $25,000.00, Red River Joint Water Resource Board $12,500.00, and need to secure remaining $12,500.00. WRB is working on securing funding from Felson Township for project which is supported by most township landowners. WRB requesting funding from county for balance of project not covered by secured funding sources and township. Discussion regarding township’s responsibility to maintain township roads. Funding for road projects in other townships, a township’s responsibility to maintain its roads, and county precedent concerning other funding requests also discussed. Board directed WRB to contact Felson Township to hold an emergency township meeting with published notice regarding township funding for this project as time is of the essence. Commissioners reviewed 2008 county mill levy rates, which decreased slightly from tax year 2007. Board reviewed Job Development Authority meeting minutes from its September meeting. Board reviewed bids from cities of St. Thomas and Pembina for excess property not sold by the county at its tax foreclosure sale on November 18, 2008. Motion made by Hugh Ralston and seconded by Hetty Walker to sell the following county parcels to the cities of St. Thomas and Pembina for $1.00 each. All voting in favor; motion carried. City of St. Thomas Parcel # 34-1080000 Parcel # 34-2520000 City of Pembina Parcel # 33-2000006 Parcel # 33-1890000 Parcel # 33-2020000 Board reviewed Faith in Action newsletter. Board reviewed minutes of the Pembina County Fair Board of Directors meeting held on October 26, 2008. Meeting adjourned at 11:40 AM. Minutes of November 18 approved by motion on December 2, 2008. November 18, 2008 9:00 AM The Board of Pembina County Commissioners met at 9:00 AM in the Commission Meeting Room at the Pembina County Courthouse with the following members present: Gary Nilsson, Hugh Ralston, Corene Vaughn, Andy Adamson. Hetty Walker attending a Red River Water Resource Board meeting in Hillsboro. Chairman Nilsson called the meeting to order. Minutes of the previous meeting approved upon motion of Corene Vaughn second by Hugh Ralston. All voting in favor. Troy Kittelson, highway supervisor, met with the Board. Reviewed prices for skid steer attachment. Troy to get bids for equipment. Motion made by Corene Vaughn and second by Andy Adamson to grant Troy Kittelson permission to get bids and use his judgment on purchase of attachments for skid steer. Roll call vote: Hugh Ralston-yes, Andy Adamson-yes, Corene Vaughn- yes, Gary Nilsson-yes. Hetty Walker absent. Motion carried. State fleet auction vehicles. Troy Kittelson granted permission to check sales for Pickups upon motion of Hugh Ralston and second by Corene Vaughn. All voting in favor. Water Resource Board, Neil Fleming, WRB attorney, Stuart Askew, State’s Attorney, met with the Commission. Discussed with the Board the Renwick Dam Rehabilitation Project regarding the inactivity of the Cavalier County WRB and Cavalier County Commission on the request for cooperation in the spreading of an assessment on the area located in Cavalier County that is a part of the Tongue River Watershed. Requesting the Board of County Commissioners to join a writ of mandamus action against the Cavalier County Water Resource Board and the Cavalier County Commission in relation to the local funding of the Renwick Dam Rehabilitation Project. Motion made by Corene Vaughn and second by Andy Adamson to join with the Pembina County Water Resource Board and authorize a writ of mandamus against the Cavalier County Water Resource Board and the Cavalier County Commission. Roll call vote: Corene Vaughn-yes; Andy Adamson-yes; Hugh Ralston-yes; Gary Nilsson-yes. Hetty Walker-absent. Motion carried. Neil Fleming reported on the Canadian Dike case. Clarence Boettger, Water Resource Board reported that Ed Stremick is attending the Red River Joint WRB meeting to request funds for work on the township road near the Cook bridge and for work on the Tongue River Cutoff. Troy Kittelson reported that bridge inspections will began Monday for bridges in the County. Board allowed claims. Julie Doyle, tax director, met with the Board. Hearing for omitted property. Motion made by Corene Vaughn and second by Hugh Ralston to approve the addition of omitted property for the 2008 tax year on the following described property: Pt Lot 1 Blk 81 City of Walhalla $40,683 MV Pt SW1/4SW1/4 Sec 3-163-53 $2,208 MV Pt NE1/4 Sec 6-160-50 $5,840 MV Pt NE1/4 Sec 23-162-52 $120,000MV Pt SE1/4SW1/4 Sec 36-164-52 $80,000 MV Pt SW1/4SW1/4 Sec 23-161-56 $35,000 MV Pt NE1/4 Sec 31-161-56 $64,000 MV Sec 1-159-54 $72,000 MV All voting in favor. Kay Braget, Julie Doyle, Jill Denault, Eleanor Stuberg, Liz Beck, representing department heads, met with the Board. Discussed with the Board the Courthouse hours. Requesting that offices be allowed to close at 4:30PM year around with employees taking a 1/2hr noon instead of an hour noon. Employees would still be working an 8 hour day. Closed at 4:30 PM for months of June through August this past summer. Currently courthouse hours are 8:00 AM to 5:00 PM Monday through Friday. Board received no complaints on the earlier closing for the summer. Board will consider request. Motion made by Hugh Ralston and second by Andy Adamson to authorize the Chairman sign minutes as presented. All voting in favor. Housing Authority Board minutes reviewed as presented. JDA Board minutes reviewed as presented. Sale of County property. Board received bids on the following properties offered for sale Lots 24-28 Blk 14 Comstocks & White – City of Bathgate Bid of $60.00 – Lester Larson Bid of $325.00 - Dacotah Frontier Valley LLC** Lots 19-24 Blk 31 Comstocks & White – City of Bathgate Bid of $50.00 – Lester Larson Bid of $480.00 – Dacotah Frontier Valley LLC** Lot 8 Blk 1 – City of Crystal Bid of $160.00 – Lester Larson Bid of $270.50 – Dacotah Frontier Valley LLC** E 120’ Lots 39-41 & N ½ Lot 41 Except W 20’ therefrom, Blk 9 – City of Crystal Bid of $1700.00 – John Langerud** Lots 7-9, Blk 10 – City of Crystal Bid of $210.00 – Dacotah Frontier Valley LLC Bid of $211.00 – Larry McCollum** Lots 1-2, Blk 16 City of Pembina Bid of $160.00 – Lester Larson Bid of $310.50 – Dacotah Frontier Valley LLC Bid of $311.00 – Kevin Hager** Lot 1, Blk 16 – City of St Thomas Bid of $210.00 – Lester Larson** Lots 9 -10, Blk N Emmerling’s 1st Addition – City of Walhalla Bid of $3,400.00 - Dacotah Frontier Valley LLC** Lot 3 & W ½ Lot 4, Blk 5 Emmerling’s 1st Addition – City of Walhalla Bid of $210.00 – Lester Larson Bid of $250.00 – Donald Rencz** E 17’ x N 116’ Lot 5 & N 116’ Lot 6, Blk 21 – City of Walhalla Bid of $3,420.00 – Dacotah Frontier Valley LLC** N 30’ Lot 7, Blk 20 – City of Walhalla Bid of $320.00 – Dacotah Frontier Valley LLC** Motion made by Corene Vaughn and second by Andy Adamson to accept the highest bid for properties listed and sell to the highest bidder with all bidders meeting the bid requirements. Upon a vote all voting in favor. **highest bidder Board discussed the request to change courthouse hours. Motion made by Hugh Ralston to leave courthouse hours as is until next spring when summer hours are looked at again. Board will consider making the change at that time permanent. Motion second by Andy Adamson. All voting in favor. Motion made by Hugh Ralston to grant the day after Thanksgiving (November 28) and the day after Christmas (December 26) as holidays for the county employees. Motion second by Corene Vaughn. Upon a vote all voting in favor. Liz Beck, 911/GIS/Tech met with the Board, discussed the radio equipment that was approved at the October 7, 2008 meeting. Equipment was applied for on an EMPG grant with a 50/50 match from 911 funds. Grant was not approved. After discussion with Sheriff Erovick, Ms Beck is proposing to use an existing portable radio and to purchase the additional equipment for the dispatchers at a cost of $1,620.00 being split between the sheriff department and the 911 department. Motion made by Andy Adamson and second by Hugh Ralston to approve the purchase of the additional equipment in the amount of $1,620.00. Roll call vote: Hugh Ralston-yes, Andy Adamson-yes, Corene Vaughn-yes, Gary Nilsson-yes. Hetty Walker-absent. Motion carried. Board attended the Annual Township Officers Meeting in the EOC from 12:00 noon until 2:30 PM. Board returned to meeting. Board discussed cell phones. Some departments have them under the county package and some are billed directly to an individual and reimbursed. Texting and picture charges are showing on some billings. Board wants a break down of phones, cost, who has use of the phone, and what phones are showing texting and pictures. Will discuss at next department head meeting. Board reviewed information from DOT on federal funds available. Board reviewed the September and October financial reports as presented. Motion to accept the financial reports made by Corene Vaughn and second by Andy Adamson. All voting in favor. Board reviewed the uncollected tax report. 2007 tax year is collected at 96.37% as of October 31, 2008. Board notified of zoning class on feed lots being presented on December 10, 2008 on interactive TV. Board requested that ad be placed in county papers for board members and will do appointments in December. Meeting adjourned. November 6 Minutes approved by motion at November 18, 2008 meeting. November 6, 2008 9:00 AM Board of Pembina County Commissioners met at 9:00AM in the Commissioners Meeting Room at the Pembina County Courthouse with the following members present: Gary Nilsson, Hugh Ralston, Corene Vaughn, Andy Adamson, Hetty Walker. Chairman Nilsson called the meeting to order. Minutes of the previous meeting approved upon motion of Corene Vaughn second by Hetty Walker. All voting in favor. Motion made by Andy Adamson and second by Corene Vaughn to authorize the Chairman to sign letter to the State Auditor’s Office that all records were supplied as requested to perform the 2007 audit. All voting in favor. Motion made by Hetty Walker and second by Hugh Ralston to authorize the Chairman to sign the payroll as presented. All voting in favor. Board allowed claims. Kay Braget, County/Clerk Recorder, met with the Board. Distributed information regarding payment of claims for mental health proceedings. Board received letter from the North Dakota State Fair requesting the board to appoint a delegate to represent the Pembina County Commission at the State Fair Association’s Annual meeting. Motion made by Corene Vaughn to appoint Tim Hartje as the Commission delegate for 2008. Motion second by Hugh Ralston. Roll call vote: Hetty Walker-no, Hugh Ralston-yes, Andy Adamson-no, Corene Vaughn-yes, Gary Nilsson-yes. Motion carried Request for a ditch cleaning variance received from Greg Stegman for permission to clean ditch along Cty #1 in Sec 2-162-54. Motion made by Hugh Ralston and second by Corene Vaughn to grant permission to Greg Stegman. All voting in favor. Water Resource Board Minutes reviewed as presented. Auditor/Treasurer, Dorothy Robinson, presented the Board a report on the investment interest earned for the past year. A total of $103,661.11 collected to date. Motion made by Corene Vaughn to distribute the interest as follows: County General $40,000.00 (budget item) General Reserve $40,000.00 Highway Fund $23, 661.11 Motion second by Hetty Walker. Roll call vote: Hugh Ralston-yes, Andy Adamson-yes, Corene Vaughn-yes, Hetty Walker-yes, Gary Nilsson-yes. Motion carried Hearing for the objection of minimum appraised values on county property. No one appeared. Board did change the appraised value on property described as Pt E1/2 NE ¼ Sec 13 Twp 160 Rng 55 (140 x 50) City of Canton to $50.00 and the value of Pt Lots 11 – 18, Blk 56 City of Pembina to $1200.00. Joanne Lupien, Cavalier, met with the Board. Discussed with the Board the Rule of 85 retirement policy. NDPERS allows participants to convert their sick leave to time towards obtaining the Rule of 85. This would make her retirement date as early as January or February 2009 instead of July 2009. Motion made by Hetty Walker and second by Hugh Ralston to approve the early retirement with sick leave conversion to Joanne Lupien. Early retirement package would still be awarded. Roll call vote: Hetty Walker-yes, Hugh Ralston-yes, Andy Adamson-yes, Corene Vaughn-yes, Gary Nilsson-yes. Motion carried. The annual township officers meeting is scheduled for Tuesday, November 18. Meeting adjourned. Minutes of October 21 approved by motion on Nov 6, 2008. October 21, 2008 Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room with the following members present: Gary Nilsson, Corene Vaughn, Andy Adamson, Hugh Ralston and Hetty Walker. Meeting called to order by Chairman Nilsson. Minutes of October 7, 2008 meeting read and approved upon motion of Corene Vaughn and second by Hetty Walker. All voting in favor; motion carried. Board reviewed and allowed county claims. Board reviewed Application for a Local Permit submitted by Cavalier AFS Spouses Group for jewelry raffle to be conducted 11/01/08 to 12/13/2008. Motion made by Corene Vaughn and seconded by Hugh Ralston to issue permit. All voting in favor; motion carried. Board reviewed letter from Bridget Baker regarding vote by mail for upcoming election. Board reviewed letter and agreement submitted by Attorney Larry DuBois on behalf of City of Walhalla regarding demolition of structure on parcel 35-0820000. Motion made by Hetty Walker and seconded by Corene Vaughn to authorize Chairman to sign agreement. All voting in favor; motion carried. Board reviewed request for ditching variance in Section 36, Crystal Township. Motion made by Corene Vaughn and seconded by Hugh Ralston to grant ditching variance with work to be completed and paid for by requesting landowners. All voting in favor; motion carried. Board reviewed list of property acquired by the County due to unpaid taxes and assigned appraisal/sales values to each parcel as follows: Jerroll D & Nadine V Olson Leased Site #232232 Appraisal Value 45,360 Sq Ft $ 6,348.06 $ 3,100.00 22-3730000 Bill Hovde Lots 24-28, Blk 14 Comstock's & White's Add City of Bathgate 25-0440000 $ 102.96 $ 50.00 Lots 19-24, Blk 31 Comstock's & White's Add City of Bathgate 25-1100020 $ 82.80 $ 40.00 Louis Dietrich Lot 8, Blk 1 City of Crystal 28-0310000 $ 313.66 $ 150.00 Kyle A & Tara R Straabe E 120' Lots 39-41 & N 1/2 Lot 42, Except W 20' Therefrom, Blk 9 City of Crystal 28-1170000 $ 3,742.53 $ 1,700.00 Kenneth L Eide Lots 7-9, Blk 10 City of Crystal 28-1230000 $ 1,535.95 $ 150.00 Thomas & Frankie Grube Lots 1-2, Blk 16, OT City of Pembina 33-0720000 $ 5,734.73 $ 2,500.00 Lots 10-13, Blk 47 City of Pembina 33-2000006 $ 6,382.96 $ 3,000.00 Snowcrest LLP Lots 14-18, Blk 39, OT City of Pembina 33-1890000 $ 13,153.35 $ 10,000.00 Brian & Joann Olson Lot 8, Blk 44 City of Pembina 33-1970020 $ 1,855.86 $ 900.00 Northern Plains Propane, Inc Northerly 50' Lots 1-3 & all Lots 4-5 & 9-18 Blk 49, OT & Vacated Alley City of Pembina 33-2020000 $ 30,635.87 $ 30,000.00 Steven Hartje Lot 1, Blk 16, OT City of St Thomas $ 908.61 $ 200.00 34-1060000 Arturo Jr & Guadalupe Balderas Lots 7 & 8, Blk 16, OT City of St Thomas 34-1080000 $ 4,629.49 $ 2,300.00 Pedro & Hortensia Guzman Lots 7-8, Blk 39, OT City of St Thomas 34-1940000 $ 1,411.44 $ 500.00 Araceli Gonzalez Sanchez Lots 22-24, Blk 53, OT City of St Thomas 34-2520000 $ 3,559.81 $ 1,500.00 Gerald & Karen Williams Lots 9-10, Blk N Emmerling's 1st Add City of Walhalla 35-3300000 $ 3,916.62 $ 3,000.00 Daniel Dearinger Lot 3 & W 1/2 Lot 4, Blk 5 Emmerling's 1st Add & Vacated Alley City of Walhalla 35-3650000 $ 773.36 $ 200.00 Daniel Dearinger E 1/2 Lot 4, All Lot 5, W 1/2 Lot 7, All Lot 8 & E 1/2 Lot 9, Blk S Emmerling's 1st Add & Vacated Alley City of Walhalla 35-3660000 $ 2,499.41 $ 1,200.00 Perry A Sr & Elaine K Lee E 17' X N 116' Lot 5 & N 116" Lot 6, Blk 21, OT City of Walhalla 35-0850000 $ 3,644.16 $ 3,000.00 Christopher Wirtz E 40' Lot 6, Blk 20, OT City of Walhalla 35-0710010 $ 2,388.90 $ 1,000.00 N 30' Lot 7, Blk 20, OT City of Walhalla 35-0720000 $ 889.74 $ 300.00 Water Resource Board updated Commissioners on pending projects. Gary Lindenberger met with the Board to request replacement of culverts in the approach going into his yard located in Section 18, South Carlisle Township. Board reviewed county culvert policy with Mr. Lindenberger and gave him a copy of the policy to present to Carlisle Township board, as this is a township matter. Allen Horsley and other interested parties met with the Board concerning erosion of the road/approach on the south side of the Cook bridge located two miles west of Neche. Members of the Water Board and County Highway Supervisor Troy Kittelson also present. Immediate repairs needed or bridge will be lost. Road has a lot of traffic. Discussion of repairs needed and cost, and where to find funding for this and other necessary “water” projects. Motion made by Corene Vaughn and seconded by Hetty Walker to give Water Board authority to seek funding for this project. Further discussion on necessary water projects in the county and potential funding sources. All voting in favor; motion carried. Board reviewed final draft of Pembina County Employee Policy Manual which was submitted to States Attorney for review on October 9, 2008. Motion made by Hetty Walker and seconded by Andy Adamson to adopt the October 2008 Pembina County Employee Policy Manual. All voting in favor; motion carried. Board reviewed estimate for repair/replacement of Courthouse roof submitted by Skinner Roofing and Insulation. Board designated Hugh Ralston as their representative on the November 10, 2008 Election Canvassing Board. Meeting adjourned at 11:50 AM. Minutes of October 7, 2008 approved by motion on October 21, 2008 October 7, 2008 9:00 AM Board of Pembina County Commissioners met in regular session at 9:00AM in the Commissioners Meeting Room with the following members present: Gary Nilsson, Hugh Ralston, Corene Vaughn, Hetty Walker. Absent: Andy Adamson. Meeting called to order by Chairman Nilsson. Minutes of the Sept 16, 2008 meeting approved upon motion of Corene Vaughn second by Hetty Walker. Upon a vote all voting in favor. Housing Authority Board minutes reviewed as presented. Water Resource Board minutes reviewed as presented. Motion made by Hetty Walker and second by Hugh Ralston to authorize the Chairman to sign the payroll as presented. All voting in favor Board allowed claims. Larry Dubois, representing Walhalla City, met with the Board. Discussed county property in Walhalla City described as Lot 4, Block 21 ,OT City of Walhalla. City has discussed demolition of such property. City requesting access to demolish such structure located on the property and that cost of demolition be included in the appraisal on the property when offered for sale. Motion made by Hugh Ralston to authorize Walhalla City access to the property for demolition and that cost would be added to appraisal. Motion second by Corene Vaughn. Upon a vote all voting in favor. Liz Beck, 911/GIS/Tech Director and Jill Pedersen, Emergency Manager, met with the Board. Reported that Pembina County was awarded a HMEP 2009 grant in the amount of $12,000.00 with a 20% match required. Board approved the application for an EMPG supplemental grant in the amount of $2,487.42. Funds would be used for a dispatch radio. Grant is a 50/50 match with funds available in the 911 fund for the county match. Motion to approve EMPG grant made by Hetty Walker and second by Hugh Ralston. Roll Call vote: Hetty Walker – yes; Hugh Ralston – yes, Corene Vaughn - yes; Gary Nilsson – yes. Andy Adamson- absent. Motion carried. Discussed with the board a P25 radio for the EM/Sheriff vehicle. Cost of radio is $3,165.00 Board wants to discuss with Brian Erovick, Sheriff before making decision. Funds are available in 2009 budget. Reported to the Board on Homeland Security funds. Grant is in the amount of $19,382.00. Task Force has reviewed requests and allocated funds. Troy Kittelson, Highway Supervisor, present. Mark Morrison, Cavalier, met with the Board. Requesting to add an approach on County Rd #1 on west edge of property described as E1/2 NW1/4 Sec 12 Twp 162 Rng 54. Board in agreement that approach could be added with 24” pipe being installed. Jon Markuson, Kadrmas Lee & Jackson, met with the Board. Reviewed with the Board the proposed projects for the next 3 years. Discussed going to a maintenance overlay instead of structural overlay. This would allow more miles to be maintained because of the reduced cost. Board in agreement to look at going to maintenance overlay for the next projects. Discussed the bridge replacement projected for 2010. County funds not available to cover the county match. Board will decide after the November 4 election if the Road and Bridge 5 mill levy increase is approved or not. If levy is not passed, county would not be able to do a bridge replacement. Mr. Markuson will meet with the Board and DOT officials next week at annual conference. Discussed pipe along County Road #3. Board also discussed bridge east of Bowesmont. Neil Hanson inquiring to the status of the bridge. Bridge has been closed. Board will try to get to site to inspect. Annual Budget Hearing 11:00 AM Kay Braget present. Board reviewed Annual Budget as published. No objections received on the 2009 budget. Motion to approve 2009 budget made by Corene Vaughn. Motion second by Hetty Walker. Roll call: Hetty Walker – yes; Hugh Ralston – yes; Corene Vaughn – yes; Gary Nilsson – yes. Andy Adamson absent. Motion carried. Board reviewed the financial report as presented. Motion made by Hetty Walker and second by Hugh Ralston to accept the financial report as presented. All voting in favor. Dorothy L Robinson, Auditor/Treasurer, reported on the IRS audit completed recently. A few minor changes need to be made, but overall a good audit. IRS representative will be presenting a written report on their audit. Jill Denault, Social Service Director, has requested approval of a Social Service Policy regarding the handling of complaints. Motion made by Hugh Ralston and second by Hetty Walker to authorize the Chairman to sign the policy as presented. All voting in favor. Board approved Memorandum of Understanding with the Cavalier Public School for use of facilities in the event of a mass medical emergency. Motion to approve made by Corene Vaughn and second by Hugh Ralston. All voting in favor. Board reviewed bids received for interest rate on County Loan. Motion made by Hetty Walker and second by Corene Vaughn to accept the bid of Drayton State Bank at the rate of 3.98% for the $85,000.00 loan for the County Loan Fund. Roll call vote: Hetty Walker – yes; Hugh Ralston – yes; Corene Vaughn – yes; Gary Nilsson – yes. Andy Adamson, absent. Motion carried. Board received a listing of county property up for foreclosure. Appraisal of property needed for next meeting. Board met with representatives of American Crystal Sugar Company and Wenck Associates Inc to discuss the zoning requirements for a proposed inert waste landfill located in the W1/2 SW1/4 Sec 12 Twp 159 Rng 51. Application to be presented and zoning meeting will be scheduled. Gregg Webster and Lois Coggon, AFLAC representatives, met with the board to review the AFLAC program and the benefits received by allowing flex accounts for medical spending and voluntary insurance benefits to employees. Motion made by Hugh Ralston and second by Hetty Walker to authorize the Chairman to sign a correcting deed to Vandal LLC on property described as: Pt. NW1/4NE1/4 Sec 26 Twp 159 Tract 27.21’ x 70’. Correcting deed to correct error in filing county deed #3047. Upon a vote all voting in favor. Board received a letter of resignation from Ron Storie from the County Zoning Board. Motion to accept the resignation made by Hugh Ralston and second by Hetty Walker. All voting in favor. Board received notice from the State Tax Department that all the agricultural, residential and commercial valuations for 2008 in Pembina County are in compliance as certified by the State Board of Equalization. Tanya Wieler, HR, met with the Board to review Personnel Policy changes. Board will have States Attorney and Great Plains Benefits review the updated policy and will look at adoption at their next meeting on October 21, 2008. Northeast Regional Commission meeting being held in Pembina County starting at 6:00 PM in the Farmers Meeting Room. Board will not be meeting on November 4, 2008 meeting moved to November 6, 2008. Time and place will remain the same. Meeting adjourned. Minutes of September 16, 2008 meeting approved by motion on october 7, 2008. September 16, 2008 Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room with the following members present: Gary Nilsson, Hugh Ralston, Corene Vaughn, Andy Adamson, Hetty Walker. Minutes of the September 2, 2008, meeting approved upon motion of Hugh Ralston and second by Hetty Walker. All voting in favor. Board allowed county claims. Kevin Lee and Wayne Tisdale, St. Thomas, and Troy Kittelson, highway superintendent, met with the Board. Discussed culverts on Co Hwy #11. Pipe has been inspected. Four approaches have culverts that need to be replaced due to deteriation and rust. Motion made by Andy Adamson to install the required pipe in the four identified approaches with 40’ and that if it is determined, when pipe is being lowered at other sites, that pipe needs to be replaced to give Troy Kittelson, highway superintendent, permission to proceed. Anything over the 40’, as per culvert policy, will be billed to the township or landowner. Motion second by Corene Vaughn. Roll call vote: Hetty Walker-yes; Hugh Ralston-yes; Andy Adamson-yes; Corene Vaughn-yes; Gary Nilsson-yes. Motion carried. Water Resource Board met with Commission. Russell Edgar, Bathgate, also present. Discussed flow of water at the Tongue River Cutoff. Mr. Edgar needs the water to fill his ponds before winter. Rock should be placed in the cutoff to force the water back into the river channel. Troy Kittelson, highway superintendent, will check on cost of rock delivered to the site. Board will be contacting the State Water Commission to request assistance in covering the costs incurred. Water Resource Board reported that the bids for the road construction for the Renwick Dam Rehabilitation project are out. Discussed the township road near the Cook Bridge in Felson Township. Troy Kittelson, highway superintendent, reported that he purchased a used truck from W W Wallwork Inc. for $48,000.00. Brian Erovick, Sheriff, met with the Board. Discussed with the Board the salary increase for deputies. Had discussed last year to bring deputies up over a four year span. Requesting that County stay on the four year plan. Board will discuss when working on budgets. Janet Dvorak, Regional Council, met with the Board. Hugh Ralston reported that he has received a bid of $500.00 to remove the buyout property in Neche. Bids for environmental inspections of property not needed if property sold. Agreed to sell the property and cleanup of property for $500.00 to Tim Moore. Ms. Dvorak will prepare bill of sale and agreement for removal. Housing Authority Board minutes reviewed as presented. Water Resource Board minutes reviewed as presented. Hetty Walker shared information from Pembina River Basin Board tour of Pembina River area. Tanya Wieler, HR, met with the Board. Discussed request of Brian Erovick, Sheriff, will get information for the Board to review before finalizing budget. Board reviewed the Proposed Employee Personnel Policy. Motion to accept the first draft with the addition of a section relating to Acceptable use of Electronic Devices to be included and a clarification to section on holidays made by Corene Vaughn. Motion second by Hetty Walker. Upon a vote all voting in favor. Tim Hartje, Pembina County Fair Board, met with the Commission. Reviewed the 2008 fair. Requesting that board stay with the .50 mill for the fair along with the 1 mill approved by voters. Dates for the 2009 fair are June 25, 26 & 27 2009. Motion made by Andy Adamson and second by Hugh Ralston to authorize a bingo permit to the St Joseph’s Preservation Society for November 2, 2008. All voting in favor. Motion made by Hetty Walker to authorize the Chairman to sign the Maintenance Certification County Federal Aid Project report as per request from the North Dakota Department of Transportation. Pertains to all federal aid highway projects in Pembina County stating that they have been inspected and are being maintained. Motion second by Hugh Ralston. All voting in favor. Request from Nancy Johnson to gift 40 hours of sick leave to Joanne Thacker approved upon motion of Hugh Ralston and second by Hetty Walker. All voting in favor. Chairman Nilsson signed corrected liquor license for the Cavalier Country Club Inc for clarification of the name license issued to. Inc added to the license. Board worked on county department and non departmental budgets. Discussed salary package granted to county employees and request from Sheriff Erovick. Motion made by Corene Vaughn to change 2009 salary package to $75.00 per month per employee plus to implement Option B versus Option C previously adopted on August 28, 2008, for adjustments to salaries as recommended by committee. Motion second by Andy Adamson. Roll call Vote: Corene Vaughn-yes; Andy Adamson-yes; Hugh Ralston-yes; Hetty Walker-yes; Gary Nilsson-no. Motion carried. Motion made by Corene Vaughn to levy the following mill levies for the 2009 tax year: Comprehensive Health – 8.00 mills County Library – 1.00 mill County Fair – 1.50 mills Water Resource Board – 4.00 mills Red River Joint Water Resource Board 1.00 mill Senior Citizens Levy – 1.00 mill Senior Citizens - Faith in Action – 1.00 mill Farm to Market Road – 10.00 mills Advertising - .50 mills Ambulance Levy – 5.00 mills County Airport – 2.00 mills Job Development Authority – 3.00 mills Historical Society .25 mills Motion second by Andy Adamson. All voting in favor. 2009 Annual Budget hearing set for Tuesday, October 7, 2008 at 11:00 AM. Board reviewed letters from North Valley Water regarding water permit applications. Regional Commission Meeting will be held in Pembina County on Tuesday, October 6, 2008. Officers Fees: Clerk of Court $12,401.22 Recorder $3.446.00 Transfers: Social Service Levy to Social Services $56,000.00 Minutes of September 2, 2008 Meeting approved by motion on Sept 16, 2008. September 2, 2008 9:00 AM Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room in the Courthouse with the following members present: Gary Nilsson, Hugh Ralston, Andy Adamson, Corene Vaughn, Hetty Walker. Meeting called to order by Chairman Nilsson. Minutes of the August 19, 2008 and Special Meeting of August 28, 2008 approved on motion by Hetty Walker and second by Andy Adamson. All voting in favor. Board approved county claims. Troy Kittelson, Highway Superintendent, met with the Board to review the 2009 budget. Discussed equipment for highway department. Board gave Troy Kittelson permission to look for a used truck and a pickup possibly at the state auction. Board discussed the proposal to levy 3 mills for a county loan fund to purchase and/or repair of highway equipment. RESOLUTION WHEREAS, in the judgment of the Board of County Commissioners of Pembina County, North Dakota, all taxes authorized to be levied for the calendar year ending December 31, 2009 for general or specific purposes are insufficient to carry on the primary governmental functions of said county, including the purchasing and/or repair of highway department equipment for which Pembina County, North Dakota, is obligated to provide and maintain, and are insufficient to pay the mandatory obligations imposed by law upon said County, including those obligations already awarded by contract, payable out of its general and special funds, and WHEREAS, Chapter 57-47 of North Dakota Century Code affords said Board of County Commissioners an opportunity to make application for a loan from a Banking Association upon the completion of such application as said Chapter and the Industrial Commission of the State of North Dakota, may prescribe or approve; and WHEREAS, in the judgment of said Board of Commissioners of said County will have insufficient funds in the amount of $85,000.00 to carry out its primary governmental function, as it is necessary to make application for a loan in that amount, NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Pembina County, North Dakota at a regular meeting held on September 2, 2008 with a quorum of its members present and voting as follows: 1. That said Pembina County, North Dakota, by and through its Board of County Commissioners hereby authorize the County Auditor/Treasurer and Chairman of said Board of County Commissioners to sign and process an application for the purpose of borrowing $85,000.00 from a Bank in Pembina County that currently is a depositor of Pembina County funds in a money market account; term of loan to be for no more than one year from the date of entering into agreement with such bank to borrow such funds; under and pursuant to the provisions of NDCC 57-47. 2. That attached hereto and made a part thereof, is a statement of the financial condition of the various accounts of said County, and the obligations incurred showing the need for such loan. 3. That said Pembina County, North Dakota hereby agrees that said loan is approved in whole or in part, that it, by and through its Board of County Commissioners will levy a general tax from year to year upon all the general taxable property of said county, not to exceed three mills for any one year, for the purpose of providing funds sufficient to repay the amount of said loan, with interest, at the time of maturity of such loan to be evidenced by the issuance of Certificates of Indebtedness by said county. 4. The said Board of County Commissioners of Pembina County hereby establishes a special fund in the County Treasury of Pembina County, North Dakota hereby designated as “County Loan Fund(Highway Dept)” in anticipation of the granting of said loan, and all monies collected from the general tax levied pursuant to said loan under Chapter 57-47, NDCC shall be deposited to the credit of said special fund, and said fund shall be used only for the purpose of repaying the principal and accrued interest due upon said loan. When said loan has been paid in full, any balance remaining in said special fund shall be transferred to the general fund of said county. Commissioner Corene Vaughn moved for the adoption of the foregoing Resolution, which motion was seconded by Commissioner Andy Adamson , upon a roll call vote the following Commissioners were present and vote as follows: Hetty Walker-Yes, Hugh Ralston-Yes, Corene Vaughn-Yes, Andy Adamson-Yes, Gary Nilsson-Yes. Resolution declared adopted and Auditor/Treasurer directed to contact all county banks in Pembina County that carry a money market account with Pembina County for bids on an interest rate and to begin the process of said loan application. Water Resource Board met with Commission. Troy Kittelson, also present. Discussed culvert at Leyden along County Road #1. Dakota Northern Railroad will open the track to allow installation of a new pipe. Current pipe is broken and not functional. Motion made by Corene Vaughn to replace the pipe under the railroad at Leyden with a 36” 64’ pipe for an approximate cost of $3,000.00. Motion second by Hugh. Roll call vote: Corene Vaughn–yes; Andy Adamson–yes; Hugh Ralston yes; Hetty Walker–yes; Gary Nilsson-yes. Motion carried. Motion made by Hugh Ralston and second by Corene Vaughn to authorize the Chairman to sign the payroll as presented. All voting in favor. Motion made by Andy Adamson and second by Hetty Walker to authorize the Chairman to sign the minutes as presented. All voting in favor. Fair Board minutes reviewed as presented. Board discussed placing the question of levying a 5 mill levy for road & bridge purposes. Funds not available to assist in the required local match of federal funds in replacing bridges. Century code allows the question to be on the ballot for the November 4, General Election. Question was defeated on the Primary Election ballot. Motion made by Hetty Walker and second by Hugh Ralston to place the question on the November 4, General Election ballot as follows: Shall the Board of County Commissioners of Pembina County, North Dakota, be authorized pursuant to North Dakota Century Code 24-05-01, to levy a new Road and Bridge levy of 5.00 mills on all taxable property in Pembina County for the purpose of replacing and maintaining bridges on main line roads in Pembina County? Yes – Means you approve the 5.00 mill levy No – Means you do not approve the 5.00 mill levy Roll call vote: Corene Vaughn-yes; Andy Adamson-yes; Hugh Ralston-yes; Hetty Walker-yes; Gary Nilsson-yes. Motion carried. Question will be on the November 4, General Election Ballot. If passed, levy would not be levied until the 2009 tax year collected in 2010. Bob Olson, Glasston, met with the Board. Discussed spraying on the railroad right of way. Will contact Kadie Herseth, weed officer. Janet Dvorak, Red River Regional Council, met with the Commission. Opening of bids for buyout property in Neche. No bids received. Will proceed with the advertisement for environmental and demolition. Ms. Dvorak reported that funding has been approved for the buyout of Champs at Neche. Will be working on getting demolition bids for that property. Reported that moving of St Joseph Township buyout property purchased should be complete by time allowed. Board approved request from Dorothy L Robinson, Auditor/Treasurer, to have a demonstration for a folding machine. Motion made by Andy Adamson and second by Hetty Walker to set the polling hours for the November 4, General Election starting at 8:00 AM and closing at 7:00 PM with one polling location at the Pembina County Courthouse. All voting in favor. General Election will be a “Vote by Mail” election the same as the Primary Election. Board discussed the meeting date for the first meeting in November. The regular day, November 4, is election day. Board will not meet that day. Board will meet on Thursday, November 6, 2008 at 9:00 AM. Motion made by Corene Vaughn and second by Hetty Walker to authorize the Chairman to sign the Contract for Administrative services for the Pembina County Historic Preservation Commission with the Regional Council. Administration is for the SHPO grant awarded the Pembina County Historic Preservation Commission. All voting in favor. Board worked on non departmental 2009 budgets. Tina Lorenzen, Victim Witness, met with the Board to review the 2009 budget. Department is funded through grants and court assessed fees. Current grant is written on behalf of Pembina and Cavalier Counties. Grant funds received has been going down. Funds in the amount of $4,000.00 are budgeted in the State’s Attorney budget if needed. Kay Braget, Clerk/County Recorder, reported to the Board on used equipment in the recorders office. MINUTES OF AUGUST 19, 2008 AND SPECIAL MEETING OF AUGUST 28, 2008 APPROVED BY MOTION ON SEPTEMBER 2, 2008. Special Meeting August 28, 2008 9:30 AM Board met in special session at 9:30 AM in the Commissioners Meeting Room at the Courthouse with the following members present: Gary Nilsson, Hugh Ralston, Corene Vaughn, Andy Adamson, Hetty Walker. Chairman Nilsson called the meeting to order. Board worked on budgets for the 2009 year. Ronald Berg, Veterans Service Officer, met with the Commission on the 2009 budget. Tanya Wieler, HR, met with the Board on HR budget. Board discussed 2009 salary increase for county employees. Motion made by Gary Nilsson to grant a $75.00 per month increase to employees and to implement option C for adjustments to salaries as recommended by committee. Motion second by Andy Adamson. Board discussed health insurance increases that will be in effect July 1, 2009. Increases are projected to be 20-25% for biennium starting July 1, 2009. Roll call vote: Hetty – yes Hugh yes Andy yes Corene yes Gary yes. Motion carried. Board discussed the county personnel policy. Additions added as per recommendation of the State Auditors and a portion on email and internet usage. Policy book to be prepared with areas of additions and change highlighted for the Board to review. Highway Department no able to meet today. Will meet on Sept 2 with the Board. Lesley Lubenow, Extension agent, met with the Board on 2009 budget. Liz Beck, 911/Tech/GIS, met with the Board for 911 budget. Jill Pedersen, Emergency Manager, met with the Board for EM budget. Board continued to work on non departmental budgets August 19, 2008 Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room at the Courthouse with the following members present: Gary Nilsson, Hugh Ralston, Corene Vaughn, Andy Adamson, Hetty Walker. Meeting called to order by Chairman Nilsson. Minutes of the August 5, 2008 and Special Meeting of August 12, 2008 approved upon motion of Hugh Ralston and second by Andy Adamson. All voting in favor. Board allowed claims. Abatement hearing on application from James McFadden on property described as Pt W ½ SW ¼ Sec 22 Twp 163 Rng 54. Application requesting that market value be lowered from $58,722 to $30,000 on the structure. Felson Township denied the application in March 2008, second hearing by the township reduced value to $40,000.00 on June 10, 2008. Board reviewed the information from Julie Doyle, Tax Director. Motion made by Hugh Ralston that value be reduced to $35,000.00 for the structure, the same as previously approved on May 6, 2008, based on comparisons provided by Julie Doyle, Tax Director. Motion second by Andy Adamson. Upon a vote all voting in favor. Financial report reviewed as presented. Accepted upon motion of Corene Vaughn and second by Hetty Walker. All voting in favor. Water Resource Board met with the Commission. Introduced Dean Janzen to the Board. Mr. Janzen works for USDA and is available to help landowners with removal of beavers, coyotes, etc that are causing damages. Serves a 9 county area and can be contacted by phone. Information has been forwarded to township officials of the availability of his services. Discussed Renwick Dam Rehab project. Stuart Askew, States Attorney, met on budget. Requested benefits for assistant states attorney, health insurance and retirement. Motion made by Andy Adamson to include assistant states attorney in county benefit package. Motion second by Corene Vaughn. Roll call vote: Hetty Walker-yes, Hugh Ralston-yes, Corene Vaughn-yes, Andy Adamson-yes, Gary Nilsson-yes. Motion carried. Discussed victim witness program. Water Resource Board minutes reviewed as presented. Fair Board minutes reviewed as presented. Hetty Walker, reported on Red River Basin Commission Annual meeting to be held in January 2009. Board discussed delegate for the N D Association of Counties annual conference. Assigned delegate, Dorothy L Robinson, not able to attend. Motion made by Hugh Ralston to appoint Kay N Braget as the alternate delegate to represent Pembina County at the N D Association of Counties Annual Conference in October. Motion second by Hetty Walker. Upon a vote all voting in favor. Kevin Lee, Wayne Tisdale, & Lee Augustin, met with the Board. Discussed County Rd #11 drainage. Group of landowners have cleaned the ditch and replaced some culverts. Find that some of the culverts have deteriorated and not in good condition. Requesting that pipe be replaced. Motion made by Andy Adamson to have Troy Kittelson, Highway Superintendent, inspect the Pipe and determine what pipe needs to be replaced. Motion second by Hetty Walker. Board reviewed the culvert policy with the group. All voting in favor. Liz Beck, 911/Tech/GIS, and Kay Braget, Clerk of Court, met with the Board to discuss GIS contracts. Liz Beck reviewed with the Board the applications that would be used to provide an internal web interface that allows offices to access links from parcel mapping to recorded deeds, AS400 downloaded information, highway plans, and CAMA database. Would also link to legal drain assessment areas for the WRB. Will fulfill the legislative requirement to have soils data digitized with parcels as required by 2010. Project could be put in place over a two year plan. Motion made by Corene Vaughn to enter into agreement with ProWest & Associates to furnish the above with half of the payment in 2008 and half in 2009 for a total cost of $33,000.00. Funds are available in the Technology Fund. Motion second by Andy Adamson. Roll Call Vote: Hetty Walker-yes; Hugh Ralston-yes; Andy Adamson-yes; Corene Vaughn-yes; Gary Nilsson-yes. Motion carried. Requesting to enter into a contract with Computer Software Associates for software package to pull recorder information into the ProWest programs for recorded documents. One time payment of $2,000.00. Would work with the ProWest programs stated above. Motion made by Hugh Ralston to enter into agreement with Computer Software Associates for software upgrade. Motion second by Hetty Walker. Funds available in the Technology Fund. Roll call vote: Hetty Walker-yes; Hugh Ralston-yes; Andy Adamson-yes; Corene Vaughn-yes; Gary Nilsson-yes. Motion carried. Liz Beck discussed 911 equipment in dispatch area. Requesting an upgrade to the computer that handles the answering point in dispatch with a 4200 Mini Tower. Jamestown Communications would be coming to check sirens in the County and would install equipment at the same time. Cost of equipment would be $1,450.00 with labor and mileage estimated at $690.00 for a total of $2,140.00. Motion made by Corene Vaughn and second by Hugh Ralston to authorize the upgrade. 911 funds available to cover the cost. Roll call vote: Hetty Walker-yes; Hugh Ralston-yes; Andy Adamson-yes; Corene Vaughn-yes; Gary Nilsson-yes. Motion carried. Discussion on summer hours. Summer hours were set from June 1 through August 31, 2008. Hours will go back to 8:00 AM to 5:00 PM as of Sept 1, 2008. Board reviewed Memorandum of Understanding with the Cavalier Public School for use of facility during a mass medical emergency. State’s Attorney to review for next meeting. Board will meet in special session on August 28, 2008 to work on county budgets. Special Meeting of the Pembina County Water Resource Board August 12, 2008 @ 2:00 PM Pembina County Commissioners met in special session at 2:00 PM on Tuesday, August 12, 2008, in the Farmers Room of the Pembina County Courthouse with the following members present: Gary Nilsson, Hugh Ralston, Corene Vaughn, Andy Adamson. Absent: Hetty Walker. Representatives from following entities present: Pembina County Water Resource Board, Cavalier County Water Resource Board, Pembina County Soil Conservation, Cavalier County Soil Conservation, Pembina County Commissioners, Cavalier County Commissioners, NRCS (Bismarck and Devils Lake). Also present: Neil Fleming, attorney for Pembina County Water Resource Board; and Stuart Askew, Pembina County States Attorney. Meeting conducted by Pembina County Water Resource Board, with President Clarence Boettger presiding, to view presentation by NRCS and discuss Renwick Dam Rehabilitation Project, Tongue River Watershed District. Minutes of July 15 and Special meeting of July 21, approved by motion on August 5, 2008. Special Meeting July 21, 2008 9:00 AM Board of Pembina County Commissioners met in special session at 9:00 AM on Monday July 21, 2008, in the Commissioners Meeting Room in the Courthouse with the following members present: Gary Nilsson, Hugh Ralston, Corene Vaughn, Andy Adamson. Absent: Hetty Walker. Meeting called to order by Chairman Nilsson. Board met with county departments to review the 2009 budget. Met with Dick Letexier, Maintenance, discussed roof project. Current budget has funds available to look at repair project. Maintenance of election equipment added to election department budget. State contract will cover 75% of the cost with county cost being 25% starting in 2009. Met with Julie Doyle, Tax Director, on 2009 budget. Brian Erovick, Sheriff, met with the Board for 2009 budget request. Discussed prisoner board meal reimbursement amounts. Motion made by Andy Adamson and second by Hugh Ralston to change the amounts for prisoner meal reimbursement to the following as of January 1, 2009: Breakfast - $ 3.50 Noon Dinner - $4.50 Supper - $4.50 Upon a vote: Hugh Ralston – yes; Andy Adamson – yes; Corene Vaughn – Yes; Gary Nilsson – yes. Hetty Walker – absent. Motion carried. Board met with Eleanor Stuberg, Public Health, on 2009 budget. Board met with Kay Braget, County Clerk/Recorder on 2009 budget. State reimbursement contract funds position of 1.41 FTE through June 2011. Jill Denault, Social Service Director, met to review the 2009 Social Service Budget request. All budgets are preliminary. July 15, 2008 9:00 AM Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room at the Courthouse with the following members present: Gary Nilsson, Hugh Ralston, Corene Vaughn, Andy Adamson. Absent: Hetty Walker, attending Pembina River Basin Board meeting. Chairman Nilsson called the meeting to order. Minutes of previous meeting approved upon motion of Corene Vaughn second by Hugh Ralston. All voting in favor. Board approved claims. Liz Beck, 911/Tech/GIS; Jill Pedersen, Emergency Manager; and Brian Erovick, Sheriff, met with the Board to discuss county vehicle. Have purchased a 2004 Ford Taurus for use by Emergency Management, 911/Tech/GIS, and Sheriff’s Office for training and attending meetings. Those three departments would have priority for the vehicle, but could also be used by other departments if available. The current vehicle, Plymouth Breeze, would be kept and utilized by the Social Service Department. Jill Denault, Social Service Director, would take care of scheduling, etc for that car. Costs for gas, etc would be charged back to the departments for both vehicles. Cost of the 2004 Ford Taurus would be split 3 ways with Sheriff’s Department, Emergency Management (Admin account) and Social Service each paying $2,000.00. Motion made by Andy Adamson to authorize the chairman to sign the minutes as presented. All voting in favor. Housing Authority Board minutes reviewed as presented. Board discussed addendum to License Agreement for Maintenance of Public Property between Pembina County and Brian and Tara Sondeland on property located in the SW1/4SE1/4 Sec 8 -161-54 parcel 208.5’x417 buyout property. Addendum required to allow the Sondeland’s to use portion of such property as a garden spot. Motion to approve the addendum made by Corene Vaughn and second by Hugh Ralston. Upon a vote all voting in favor. EMS Council, Lisa Letexier, Sandy McDonald, Jim DeMell, and Curt Seed, met with the Board to review 2009 budget. Requesting to keep ambulance levy at 5.00 mills with .50 mill for training. The .50 mill for training has been very beneficial in keeping responders qualified and trained. Lynette Flage, met with the Board. Discussed JDA Board and the representation of the board members. Motion made by Corene Vaughn to appoint Shari Hanson as an at large member to the Pembina County Job Development Board. Motion second by Hugh Ralston. Upon a vote all voting in favor. Janet Dvorak, Regional Council, met with the Board. Bid opening for the demolition of the FEMA buyout property located at 13450 105 ST NE, Walhalla, ND. Bids received from the following: Thorlakson Construction $6,580.00 Witzel Construction $3,800.00 Mikkelson Bros Constr Co $2,800.00 Motion made by Andy Adamson to hire Mikkelson Bros Construction Co at their bid of $2,800.00. Motion second by Hugh Ralston to do the demolition. Upon a vote – All in favor. Board reviewed the financial report as presented. Motion made by Hugh Ralston and second by Corene Vaughn to accept the financial report as presented. All voting in favor. Tanya Wieler, HR, met with the Board. Board reviewed the consulting services agreement presented for HR purposes by Ms. Wieler. Motion to enter into agreement with Tanya Wieler for HR consulting services made by Corene Vaughn second by Andy Adamson. Roll call vote: Hugh Ralston - yes, Andy Adamson – yes, Corene Vaughn - yes, Gary Nilsson - yes. Hetty Walker not present. Motion carried. Kadie Herseth, weed officer, met with the Board. Grant for research on common tansy of $12,460.00 presented for signature. Motion made by Corene Vaughn and second by Andy Adamson to authorize the chairman to sign the grant application for funds through the ND Dept of Agriculture, weed department. Grant will be used for research on common tansy in the County. All voting in favor. Ms. Herseth reported on the leafy spurge bug collections and sites where they are being used in the County. Corene Vaughn reported on the regional commission meeting held on July 1, 2008 in Devils Lake. Pembina County will be hosting regional commission meeting in October. Board worked on county budgets. Board will meet on Monday, July 21, 2008 in special session to work on county department budgets. Will be meeting with department heads. Minutes of July 1, 2008 approved by motion on July 15, 2008. July 1, 2008 9:00 AM The Board of Pembina County Commissioners met in regular session at 9:00 AM Tuesday, July 1, 2008, in the Commissioners Meeting Room at the Pembina County Courthouse with the following members present: Gary Nilsson, Hugh Ralston, Corene Vaughn, Andy Adamson, Hetty Walker. Chairman Nilsson called the meeting to order. Minutes of the June 17, 2008 meet approved upon motion of Hetty Walker and second by Corene Vaughn. All voting in favor. Board allowed claims. Craig Sharp, Hamilton Township, met with the Board. Discussed pipe in Hamilton Township. Board in agreement to cover 10’ of the extension on the 36” culvert. Additional extensions and installation the responsibility of the township and/or individuals. Water Resource Board minutes reviewed as presented. Motion made by Hetty Walker and second by Andy Adamson to authorize the chairman to sign the payroll as presented. All voting in favor. Kevin DeMars, Cavalier, met with the Board. Requesting permission to use County Hwy #1 for a short time for landing of crop spray plane. Permission granted upon compliance with state regulations and signing of waiver by motion of Corene Vaughn, second by Hetty Walker. Upon a vote all voting in favor. Board received request from ND DOT to enter into agreement to spray noxious weeds on state highway right of way in Pembina County. Motion made by Hugh Ralston to enter into agreement with the ND DOT for the spraying of noxious weeds on state highway right of way in Pembina County for the work season of 2008. State will reimburse Pembina County for costs associated with the spraying of such right of way. Motion second by Corene Vaughn. Upon a vote all voting in favor. Pledge of Assets and List of Depositors presented to the Board. Motion made by Hetty Walker to approve the Pledge of Assets and Depositors as presented. Motion second by Andy Adamson. Upon a vote all voting in favor. Auditor/Treasurer, Dorothy L Robinson, reported to the Board that based on information tallied to date, there will be approximately a $3,000.00 cost savings by handling the “Vote by Mail” election versus having election boards in each precinct. Uncollected tax report reviewed as presented, 2007 tax collected at 93.97 %. Tanya Wieler, HR, Jill Pedersen, and Liz Beck met with the Board to discuss the emergency management and 911/Tech/GIS positions. Discussed the duties and change of classification. Motion made by Andy Adamson to offer the position to Liz Beck for 911/Tech/GIS department head with a salary increase of $7,000.00 for an annual salary of $42,790.12, effective as of June 17, 2008. Motion second by Corene Vaughn. Roll call Vote: Hetty Walker – yes, Hugh Ralston – yes, Andy Adamson – yes, Corene Vaughn – yes, Gary Nilsson – No. Motion carried. Motion made by Andy Adamson to offer position of Emergency Manager with the duties of Public Assistance Program Management (FEMA) and the Flood Plain Administration to stay within the Emergency Management Department an increase of $8,000.00 for an annual salary of $34,859.48 effective as of June 17, 2008. Motion second by Corene Vaughn. Roll call vote: Hetty Walker–yes, Hugh Ralston – yes, Andy Adamson - yes, Corene Vaughn - yes, Gary Nilsson - no. Motion carried. Motion made by Hetty Walker and second by Hugh Ralston to authorize the Chairman to sign the minutes as presented. All voting in favor. Liz Beck and Jill Pedersen, met with the Board and accepted the positions of 911/Tech/GIS department head and Emergency Manager. Financial report reviewed as presented. Report approved upon motion of Corene Vaughn and second by Hugh Ralston. Upon a vote all voting in favor. Motion made by Andy Adamson to approve the raffle permit for the Svold Community Hall Association for November 8, 2008. Second by Hugh Ralston. All voting in favor. Board reviewed the projected funds available to Pembina County for road and bridge projects from the N D Department of Transportation. NDDOT will meet with the Board at annual conference in Bismarck in October. Board reviewed the values placed on county property for State Fire & Tornado Insurance coverage. Request received from Brad Chisholm to transfer the liquor license from Chizzy’s to the Leroy Hall on August 2, 2008. Motion to approve made by Hetty Walker and second by Hugh Ralston. Upon a vote all voting in favor. Board discussed request from Lincoln Township regarding road on township line between Midland & Lincoln Townships. When bridge was closed, county graveled alternate route. Road is a township responsibility. Regional County Commission is set for today in Devils Lake starting at 5:30 PM. Legislators are to be part of the agenda. Letter received from District Judge Fontaine regarding court facilities improvement grant awarded to Pembina County. Costs are approximately 224.00 over the original projections. Motion made by Corene Vaughn to authorize the additional costs for the carpeting and blinds being replaced with the Court Facilities Grant. Funds to come from buildings & grounds account. Motion second by Hetty Walker. Roll call vote: Hetty Walker –yes, Hugh Ralston - yes, Andy Adamson – yes, Corene Vaughn – yes, Gary Nilsson – yes. Motion carried. Corene Vaughn and Hugh Ralston reported that at last weeks Social Service Board meeting request for an increase in mileage reimbursement was received. Board will make no change at this time. Will discuss at budget time. Liz Beck, 911 Dept, met with the Board for an update on the Pembina ambulance. Andy Adamson reported on discussion with Pete Carson regarding the process for controlling dust on gravel roads. Russell Edgar, Bathgate, met with the Board. Discussed with the Board the flow of water at the cut off. Important that water be allowed to flow in the river to meet the fulfillment of permit granted in 2003. Tanya Wieler, HR, met with the Commission. Reported on market analysis reports being worked on. Dave Mix, State Auditor, met with the Board. Discussed some new policies that they are now required to check and incorporated in the audit report. Advised that such polices should be made part of the County Personnel Policy. Motion made by Hetty Walker and second by Corene Vaughn to name Jill Pedersen as the applicant agent for FEMA-1597-DR-ND and FEMA-1645-DR-ND. Designation is required with the change in Emergency Manager position. Upon a vote all voting in favor. Board compiled a letter to be included with budget forms to all departments. Will start some budgets on July 15, 2008. Meeting adjourned. Minutes of June 17, 2008 approved by motion on July 1, 2008. June 17, 2008 9:00 AM Board of Pembina County Commissioners met at 9:00 AM in the Commission Meeting Room at the Pembina County Courthouse with the following members present: Gary Nilsson, Hugh Ralston, Corene Vaughn, Hetty Walker. Absent: Andy Adamson. Minutes of the June 3, 2008 meeting approved upon motion of Hugh Ralston and second by Hetty Walker. All voting in favor. Minutes of the County Board of Equalization meetings held June 4, 2008 and June 9, 2008 approved upon motion of Hugh Ralston and second by Corene Vaughn. All voting in favor. Board allowed claims. Troy Kittelson, highway superintendent, present. Rick Brown, Bathgate and Doug Olson, Cavalier met with the Board to discuss pipe located between sections 27 and 34 in Hamilton Township. Pipe needs to be extended. Pipe is a 30” pipe. Board referred Mr. Brown and Mr. Olson to Hamilton Township. Don Thomson, Cavalier, discussed wind energy possibilities. Information will be provided at the next JDA meeting. Mr. Thomson invited to attend the JDA meeting. Eleanor Stuberg, Public Health, met with the Board. Reviewed with the Board the purpose of the SACCHO ( State Association of County and City Health Officials). Association would work in cooperation with the ND Association of Counties. Dues are based on population and a base amount. The 2008 dues for Pembina County would be $642.00. Funds are available in the public health department budget. Motion made by Corene Vaughn to authorize the Pembina County Health Department to join the SACCHO. Motion second by Hetty Walker. Roll call vote: Hetty Walker – yes, Hugh Ralston-yes, Corene Vaughn-yes, Gary Nilsson-yes. Motion carried. Water Resource Board met with Commission. Neil Fleming WRB Attorney and Colin McArthur, Attorney, reviewed with the commission and Water Resource Board the status of the Canadian Dike lawsuit. Also present individuals from the affected area and Tim Fay, State Water Commission. Mr. McArthur gave a review of what has taken place to date and where the suit is at presently. 1:00 PM Claims approved. Brian Erovick, Sheriff, met with the Board. Reported that he has a vacant position in his department. A vehicle was purchased at the state auction. Sheriff Erovick discussed the fee Pembina County charges for prisoners held for another agency. Current fee is $40.00 per day. In checking throughout the state finds that most are charging $50.00 per day for boarding prisoners. Motion made by Hetty Walker to set the fee charged for boarding prisoners at $50.00 per day as of July 1, 2008. Motion second by Hugh Ralston. Upon a vote all voting in favor. Sheriff Erovick discussed the rent received from the City of Cavalier for use of the County facilities for the Cavalier City police. County is currently receiving $2700.00 per year for use of county office space. Motion by Hugh Ralston and second by Hetty Walker to increase the annual rent fee to $3600.00 as of January 1, 2009. Upon a vote all voting in favor. Sheriff Erovick discussed purchasing a vehicle that could be used by Emergency Management and Sheriff’s Department for training transportation. Board in agreement to look for car at the state auction. Sheriff Erovick to discuss with Emergency Management. Discussed sheriff reimbursement for prisoner meals. Will review at budget time. Housing Authority Board minutes reviewed as presented. Fair Board minutes reviewed as presented. Board agreed that patronage form be completed to consent to the patronage benefits from Agri-Valley. Tanya Wieler, HR, present. Board reviewed letters from Jill Pedersen and Liz Beck regarding the 911/Tech/GPS Department and the Emergency Management Position. Will meet with individuals at July 1, 2008 meeting Board reviewed resolution presented by Water Resource Board regarding Tongue River Watershed assessment district. Motion made by Corene Vaughn and second by Hugh ralston to adopt the following resolution: WHEREAS, The Pembina County Water Resource District Board has entered into a contract with Soil Conservation Service, United States Department of Agriculture, for the operation of the Tongue River Watershed and the terms of the contract require the Water Resource District to provide maintenance of the project after construction; and WHEREAS, The Federal Government has determined that major renovation of Renwick Dam is required due to safety concerns; and WHEREAS, The benefited lands are located both in Pembina and Cavalier Counties; and WHEREAS, The Renwick Dam is located in Pembina County; and WHEREAS, It is necessary to establish an assessment district to provide for the funding of the renovation project; and WHEREAS, The benefited area is the entire Tongue River Watershed; and WHEREAS, It is necessary to finance the costs of the project by special assessments levied against the land and premises benefited by maintenance and rehabilitation of the project. NOW THEREFORE, The Tongue River Watershed assessment district is hereby established to provide for the maintenance and rehabilitation of Renwick Dam. APPROVED, by the Pembina County Commissioners February 19, 2008, by a roll call vote of 5 yes to 0 no. APPROVED by the Pembina County Water Resource District Board of Managers February 26, 2008 by a roll call vote of 5 yes to 0 no. All voting in favor. Signed and dated June 10 -2008 Pembina County Water Resource District Clarence Boettger Edward Stremick Gerald Juhl Ronald Falk Randall Wagner Signed and dated June 17, 2008 Pembina County Commissioners Gary Nilsson Corene Vaughn Hugh J Ralston Hetty Walker Board received letter from Insurance Associates regarding carrying the State of North Dakota on our liability policy. Question on flood plain administrator. Board will discuss with Emergency Management Department. Meeting adjourned. Minutes of June 3, 2008 and Board of Equalization meetings of June 4 & 9 approved by motion on June 17, 2008 Special Meeting June 9, 2008 9:00 AM Board of Pembina County Commissioners met in special session on Monday, June 9, 2008, at 9:00 AM in the Commission Meeting Room at the Pembina County Courthouse with the following members present: Gary Nilsson, Hugh Ralston, Corene Vaughn, Hetty Walker. Absent: Andy Adamson. Board reconvened as the County Board of Equalization. Julie Doyle, tax director, present. Cavalier City Auditor, Katie Werner, present. Chairman Nilsson called the special meeting to order. Board reviewed sales ratio study for residential and commercial property as presented by Tax Director, Julie Doyle. City of Drayton requires a 6% increase to residential property valuation to bring it within the tolerance based on sales ratio for 2008. Board reviewed the valuations for the township residential and commercial properties. Township ratios based on limited number of sales. No increase proposed on township residential and commercial values for 2008. Motion made by Hugh Ralston and second by Corene Vaughn to accept the proposals of the Tax Director’s Office to bring the residential and commercial valuations within the accepted tolerance. Roll call vote: Hetty Walker – yes, Hugh Ralston – yes, Corene Vaughn – yes, Gary Nilsson – yes. Motion carried. June 4, 2008 9:00 AM Board of Pembina County Commissioners met as County Board of Equalization at 9:00 AM with the following members present: Gary Nilsson, Hugh Ralston, Corene Vaughn, Andy Adamson. Absent: Hetty Walker. County Board of Equalization meeting called to order by Chairman Nilsson. Julie Doyle, Tax Director, present. Assessors present: Zelda Hartje and Cheryl Hartz Ms. Doyle reviewed with the Board the proposal to bring the residential and commercial properties to the level calculated with information from the sales ratio study. Agricultural values are calculated through soil type and productivity formula. County received notice in February that agricultural values would not change for 2008. Request from Cavalier Township Assessor, Zelda Hartje, that the residential properties in Cavalier Township be looked at as an individual township versus being totaled with all the townships. The residential values of Cavalier Township are the 4th largest in the County after City of Cavalier, City of Walhalla, and City of Drayton. Ms. Doyle will do a breakdown by individual townships for review. Equalization meeting adjourned to Monday, June 9, 2008 at 9:00 AM. Minutes of May 20 & May 27 approved by motion on June 3, 2008 June 3, 2008 9:00 AM Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room with the following members present: Gary Nilsson, Hugh Ralston, Corene Vaughn, Andy Adamson, Hetty Walker. Meeting called to order by Chairman Nilsson. Minutes of the May 20, 2008 and Special Meeting of May 27, 2008 reviewed and approved upon motion of Hetty Walker and second by Andy Adamson. All voting in favor. Claims allowed. Motion made by Hetty Walker and second by Hugh Ralston to authorize the chairman to sign the payroll as presented. All voting in favor. Water Resource Board met with the Commission. Neil Fleming, WRB Attorney also present. Met to discuss the assessment on the Tongue River Watershed for the Renwick Dam project. Pembina County Commission committed to the assessment at their February 19, 2008 commission meeting. Neil Fleming, WRB Attorney, reviewed for the Board, the process necessary to move on with the project. Mr. Fleming, WRB Attorney and Stuart Askew, States Attorney, will prepare a letter inviting the Cavalier County Commission to meet with the Pembina County Commission to discuss the assessment for the Tongue River Watershed. Letter will review the process involved in levying the assessment. Ed Stremick reported that railroad will open the rail near Leyden to install a pipe in rail bed along County Hwy #1. Looking for a used pipe and will discuss with Troy Kittelson, highway department, to provide backhoe to install the pipe. Troy Kittelson, highway department, met with the Board. Reported that hoist needs to be replaced in highway shop. Received quotes from Cavalier Equipment for $6,419.45, Grafton Auto for $5,755.00, NAPA $6,130.00. Motion made by Hugh Ralston to purchase hoist from NAPA for $6,130.00 with highway department removing the old one. Motion second by Corene Vaughn. Roll call vote: Hetty Walker-yes, Hugh Ralston-yes, Andy Adamson-yes, Corene Vaughn-yes, Gary Nilsson-yes. Motion carried. Discussed dust stabilization product information from Pete Carson, St Thomas Township. Andy Adamson will contact Pete Carson regarding the information. Troy Kittelson reported on bridge east of Bowesmont. Pipeline company not interested in helping to repair. Will use alternate route. Bridge has been closed and is signed. Motion made by Hugh Ralston and second by Corene Vaughn to remove bridge #138-21 completely. Upon a vote all voting in favor. Attachments for skid steer discussed. Motion made by Corene Vaughn and second by Andy Adamson to authorize Troy Kittelson to get bids for the following attachments for the skid steer: broom, tracks and grapple fork. All voting in favor. Julie Doyle, Tax Director, present. Application for abatement received from Curt and Chenoa Seed on property described as Lot 1 and W 34’ Lot 2, Blk 13, City of Pembina. Requesting that value of structure be reduced from $73,150.00 to $64,444.00. Request approved by the City of Pembina. Tax Director, Julie Doyle, recommends that value be reduced to $64,444.00 as per request. Motion made by Hetty Walker to approve the application as presented. Motion second by Hugh Ralston. Upon a vote all voting in favor. Gaming site authorization request approved upon the motion of Hugh Ralston for the Bartlette Resler Post #62 for gaming at Chizzy’s in Leroy. Motion second by Hetty Walker. Upon a vote all voting in favor. Motion made by Hetty Walker and second by Andy Adamson to authorize the chairman to sign the noxious weeds targeted assistance grants through the N D Department of Agriculture. Upon a vote all voting in favor. Request received for a raffle permit from the Sand Hills Riders. Motion to approve a raffle permit for the Sand Hills Riders made by Corene Vaughn and second by Hugh Ralston. Upon a vote all voting in favor. Information on wind power shared with the Board and passed on to Regional Council. Members of JDA Board will share at next JDA meeting. Financial report reviewed as presented. Motion to accept the financial report as presented made by Corene Vaughn and second by Andy Adamson. All voting in favor. Water Resource Board minutes reviewed as presented. Julius Wangler, Regional Council, and Russell Edgar, Bathgate, met with the Board. Mr. Edgar requesting a delay of payment until January 2009 on the Dakota Valley Growers CDLF loan sponsored by Pembina County through the Dept of Commerce. Motion made by Corene Vaughn to approve the request for a delay of payment until January 2009 on the Dakota Valley Growers CDLF loan sponsored by Pembina County. Motion second by Hetty Walker. Upon a vote all voting in favor. Janet Dvorak, Red River Regional Council, present. Regional Council administrator of mitigation project on FEMA buyout. Opening of bids for FEMA property offered for sale for residential structure located at 13450 105th St NE Walhalla ND. The following bids received: Rodney Symington $100.00 Daniel Dearinger $600.00 Scott Jackson $100.00 Don & Wendy Gibney $15,000.00 Timothy D Moore $100.00 Kayla Austfjord $100.00 Ryan Fitzsimonds $100.00 Oral bidding allowed as per specifications by participants in the bidding process. Final bid of Ryan Fitzsimonds in the amount of $25,600 the successful bid. Deposit for removal of the property required in the amount of $1,000.00 with deadline for removal set for July 13, 2008. Administrator will move forward for bids on foundation and site leveling, historical and environmental requirements. 1:00 PM Board discussed the 911 department position and the Emergency Management department position. Board interviewed internal candidates on May 27, 2008. Motion made by Hetty Walker to offer the position to Liz Beck as the 911 Department Manager. Motion second by Hugh Ralston. All in favor. Board discussed salary package for the 911 Department Manager. Motion made by Andy Adamson to set salary at $40,790.00 per year. Motion second by Corene Vaughn. 911 Department includes technology position and GPS/GIS. Roll call vote: Andy Adamson-yes, Hugh Ralston-yes, Hetty Walker-yes, Corene Vaughn-yes, Gary Nilsson-yes. Motion carried. Board discussed the Emergency Management Position. Motion made by Corene Vaughn to offer the Emergency Management Position to Jill Pedersen. Motion second by Hugh Ralston. All voting in favor. Board discussed salary package for the Emergency Management Position. Motion made by Andy Adamson to set salary at $31,852.00 per year. Motion second by Corene Vaughn. Roll call Vote: Hetty Walker-yes, Hugh Ralston-yes, Andy Adamson-yes, Corene Vaughn-yes, Gary Nilsson-yes. Motion carried. Chairman Nilsson will contact Liz Beck and Jill Pedersen regarding the positions. Board notified of pre construction conference for bridge project on the Walsh/Pembina County line. Meeting set for June 18th at 11:00 AM at the Walsh County Courthouse. Board notified of regional housing roundtable on Thursday, June 5, 2008 at the Park River City Hall from 10:00 AM to 2:00 PM. Information received from Eleanor Stuberg, Public Health, on a SACCHO task force. Each Health District or County Public Health asked to participate with a membership fee. Pembina County share projected at $672.00 annually. Board will visit with Ms. Stuberg for more information. Board of County Equalization will meet Wednesday, June 4, 2008, at 9:00 AM. Tuesday, May 27, 2008 Special Meeting Board of Pembina County Commissioners met in Special Session on Tuesday, May 27, 2008 at 10:00 AM in the Commission Meeting Room with the following members present: Gary Nilsson, Hugh Ralston, Corene Vaughn, Andy Adamson, Hetty Walker. Chairman Nilsson called the special meeting to order. Tanya Wieler, HR also present. Board met to discuss the positions in the 911 Department and Emergency Management Department. Reviewed with Ms. Wieler the process. The Board has split the office into two separate departments after the resignation of Becky Ault. There will be a 911/Technology/GIS/GPS Department and an Emergency Management Department. Board met with Liz Beck for the 911 Department position. Board met with Jill Pedersen for the Emergency Management position. Board met with T J Cardino for the Emergency Management position. Decision will be made at the June 3, 2008 meeting. May 20, 2008 Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room with the following members present: Gary Nilsson, Andy Adamson, Hugh Ralston, Corene Vaughn and Hetty Walker. Meeting called to order by Chairman Nilsson. Minutes of May 6, 2008 meeting and May 13, 2008 special meeting read and approved upon motion of Hetty Walker and second by Hugh Ralston. All voting in favor; motion carried. Board reviewed and allowed county claims. Board reviewed Pembina County Housing Authority minutes from April 3, 2008 meeting. Board reviewed correspondence and information from Office of State Engineer regarding disturbance of nesting areas and bridge construction east of Drayton. Board reviewed 2008-2009 grant awarded to the Pembina County Historic Preservation Commission. Motion made by Hetty Walker, seconded by Andy Adamson, to authorize Chairman Nilsson to sign same. All voting in favor; motion carried. Board discussed Emergency Management and 911 Coordinator positions posted internally. HR Director advised that to date there are three internal applicants. Special meeting set for May 27, 2008 at 10:00 AM for Board to review applications and conduct interviews. Board and Hwy Superintendent Kittelson discussed removal of spring weight limits and placing of summer weight limits on county roads. Motion made by Hugh Ralston, seconded by Hetty Walker, to place the summer weight limits on county roads effective May 27, 2008. All voting in favor; motion carried. Board reviewed ND Department of Agriculture news release on TAG grants available to counties for weed control and information on ND law regarding noxious weed law enforcement procedures. Board reviewed J and J Spraying LLP agreement for noxious weed spraying in Pembina County. Motion made by Corene Vaughn, seconded by Andy Adamson, to approve said agreement and authorize Chairman Nilsson to sign same. Roll call vote: Corene Vaughn-yes, Andy Adamson-yes, Hugh Ralston-yes, Hetty Walker-yes, Gary Nilsson-yes. Motion carried. Board reviewed information from Auditor on upcoming election. Motion made by Hetty Walker, seconded by Hugh Ralston, to appoint Deputy Auditor/Treasurer Dawn Menzies as election inspector for June 10, 2008 primary election. All voting in favor; motion carried. Board reviewed Pembina County Library Board 2007 expenditure report. Board reviewed document executed by Chairman Nilsson on May 15, 2008 rescinding and lifting the fire emergency/burn ban imposed for Pembina County on May 6th. Water Resource Board met with Commissioners. Discussion on county beaver problem and contact information provided for resource on beaver dam removal. Information presented on meeting with Cavalier County Water Resource Board and Cavalier County Commissioners regarding special assessment for Tongue River Dam project, and subsequent notice from Cavalier County indicating that they have decided not to participate in the project. Water Resource Board will be meeting with state representatives soon regarding this issue. Board reviewed correspondence from Swingen Construction regarding bridge work east of the Bowesmont interchange. Board discussed Human Resources Director position and contract with the County. Tanya Wieler, HR present. Board listened to comments from individual commissioners and Kay Braget, County/Clerk Recorder, concerning the same. Motion made by Andy Adamson, seconded by Corene Vaughn, to retain Tanya Wieler as Pembina County Human Resources Director for the ensuing year at the same salary and benefits as currently set. Roll call vote: Corene Vaughn-yes, Andy Adamson-yes, Hugh Ralston-yes, Hetty Walker-yes, Gary Nilsson-yes. Motion carried. Ms. Wieler to prepare and submit contract for Board’s signature. Russell Edgar met with the Board concerning problems he is having with the lack of water flow from the river at the Bathgate cutoff due to beaver dams. Needs water to fill holding pond for his cattle. Options discussed. Michelle Hardy gave a report on Faith In Action including its fundraising activities, budget and annual audit. Sheriff Brian Erovick met with the Board concerning vehicle impound fees. Motion made by Corene Vaughn, seconded by Hetty Walker, to raise vehicle impound fees to $10.00 per day. All voting in favor; motion carried. Sheriff Erovick also discussed vacant dispatcher position. Justin Robinson (Icelandic State Park) and Ken Wolf (City of Cavalier) met with the Board concerning funding sources, repairs, formation of a committee and establishment of a written agreement for maintenance of the bike path. City, State Park and County need to work together and bike path committee should have representatives from all entities. Corene Vaughn volunteered to serve on the committee on behalf of the Pembina County Board of Commissioners. Discussed having public meeting regarding the bike path. Chuck Thacker met with the Board on procedural issues concerning abatement hearing held on May 6, 2008 concerning Parcel # 10-1810000 located in Felson Township. Tax Director Julie Doyle present. Ms. Doyle will obtain written confirmation from State regarding procedure for abatement hearing notification. Corene Vaughn rescinded her May 6th abatement motion regarding Parcel # 10-1810000. Another hearing on requested abatement will be held. Tax Director will prepare notice of abatement for Auditor to send out. Meeting adjourned. Special Meeting May 13, 2008 9:00 AM Board of Pembina County Commissioners met in Special Session on Tuesday, May 13, 2008 at 9:00 AM at the Pembina County Courthouse with the following members present: Gary Nilsson, Hugh Ralston, Andy Adamson, Corene Vaughn, Hetty Walker. Also present: Gerald Wieler and Dick Letexier. Board inspected the chimney on the old jail building. Top of the chimney has deteriorated from the heat of the pipe located next to the chimney. Brick is crumbling and is a hazard and if it falls, would damage the attached buildings. Board in agreement that the top of the chimney needs to come down to the existing roof line of the old jail building. The base of the chimney is a part of the building wall. Due to the complexity of the problem and the location of the chimney it is impossible to give an exact estimate of the cost. A crane will have to be brought in and the bricks removed by hand. Motion made by Andy Adamson to authorize Wieler Construction to go ahead and remove the chimney to the level of the existing building and to cap the top of the remaining portion of the chimney. Motion second by Hetty Walker. Sheriff’s Office will be asked to use the west entrance of the law enforcement center during the time the work is being done. Area will be sectioned off and signed. Roll call vote: Andy Adamson-yes; Hugh Ralston-yes; Hetty Walker-yes; Corene Vaughn-yes; Gary Nilsson-yes. Motion carried. Board met with Becky Ault, Liz Beck, Jill Pederson, 911/Disaster Emergency department and Tanya Wieler, HR to discuss the 911/Emergency Management Office due to the resignation of Becky Ault as 911/Disaster Emergency Director. Options presented to the Board from Becky Ault as to how the office could be restructured to give the County the best use of available resources. Discussed the grant programs that are still open, the other positions held through the department and possible solutions. Motion made by Corene Vaughn to establish two separate departments (911 Department and Emergency Management Department) with the Workmen’s Compensation Co-Risk Manager and the Flood Plain Administration to be removed from the department, the 911 Department would encompass the tech position and that a part time assistant be hired to be shared by the 911 Department and the Emergency Management Department. Motion second by Andy Adamson. Upon a vote all voting in favor. May 6, 2008 Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room with the following members present: Gary Nilsson, Hugh Ralston, Corene Vaughn, Andy Adamson, Hetty Walker. Meeting called to order by Chairman Nilsson. Minutes of April 15, 2008 meeting approved upon motion of Andy Adamson and second by Corene Vaughn with a note of clarification that in-town travel discussed in April 15, 2008 minutes is in reference to travel in Cavalier. Upon a vote all voting in favor. Claims allowed. Troy Kittelson, highway superintendent, present. Carlton Heuchert, St Thomas Township, met with the Board. Meeting scheduled with Water Resource Board and St Thomas Township. Water Resource Board not meeting today, no quorum. Discussed with the Commission the county culvert policy. Question on existing pipe maintenance. Discussed cleaning of Drain #67. Has questions regarding the cleaning of Drain #67, Board referred him to the Water Resource Board for clarification. Request received from Dean Latozke for an approach on County Road #2 in Felson Township. Troy Kittelson has inspected the area and will contact Mr. Latozke. Request to place gravel on road after closing bridge on township road shared by Midland and Lincoln Townships. County bladed and graveled the road in 2005. Board feels that it is the townships responsibility. Abatement hearing: Julie Doyle, tax director, present. Jim McFadden also present. Request for abatement received from Jim McFadden on property described as Pt W1/2 SW1/4 Sec 22-163-54 on the residential structure, requesting that valuation be reduced from $58,722 for 2007 tax year. Application denied by Felson Township. Ms Doyle presented fact sheet on comparable residential property in Felson Township and recommended that value be placed at $35,000 for the residential structure. Motion made by Corene Vaughn to set the structure value at $35,000. Motion second by Hetty Walker. Upon a vote all voting in favor. Application for abatement received from Camburn & Jane Shephard on property described as leased site # 545888 & # 570078 in City of Canton (Hensel) requesting that valuation of property be reduced from $47,500 to $28,000 on leased site #545888 and value be reduced from $36,000 to $18,240 on leased site #570078. City of Canton denied the application. Fact sheet presented on potato warehouses in City of Canton and City of Crystal. Valuations comparable. Motion made by Andy Adamson to deny application as values are comparable to like property based on square footage. Motion second by Corene Vaughn. Upon a vote all voting in favor. Application for abatement received from Ruby Otto on property described as Lots 1-11, Block 5, City of Crystal. Requesting that value of structure be removed. City of Crystal agreed to lower the value of the structure from $49,967 to $25,000. Motion made by Hugh Ralston to agree with the City and lower the valuation to $25,000. Motion second by Hetty Walker. Upon a vote all voting in favor. Application received for a five year remodeling exemption on property described as Pt SE1/4 NE1/4 Sec 4 Twp 162 Rng 56 by Wade Lischefske for a garage and living area addition valued at $15,000. Motion made by Corene Vaughn to grant the exemption for tax years 2008, 2009, 2010, 2011 & 2012. Motion second by Hugh Ralston. Upon a vote all voting in favor. Kadie Herseth, Weed Officer, met with the Board. Joel Anderson also present. Bids received for spraying of rights of way in Pembina County. Bid received from J & J Spraying for $17.90 per acre applied. Motion made by Corene Vaughn to accept the bid of J & J Spraying and to enter into a 5 year contract with J & J Spraying. Motion second by Hetty Walker. Roll call: Hetty Walker-yes, Hugh Ralston-yes, Andy Adamson-yes, Corene Vaughn-yes, Gary Nilsson-yes. Motion carried. Motion made by Hetty Walker and second by Andy Adamson to authorize the Chairman to sign the payroll as presented. All voting in favor. Lesley Lubenow & Helen Schill, Co Extension Office, met with the Board. Reported on training and programs offered. Shared information on Arbor Day activities in Walhalla. Water Resource Board minutes reviewed as presented. Uncollected tax report reviewed as presented. As of March 31, 2008, 92.77% of the 2007 tax levied has been collected. Duane Deraas, Cavalier, met with the Board. Requesting a culvert between Sections 5 & 6 Twp 161 Rng 55. Current pipe is an 18” pipe and has been washed out. Requesting to locate pipe north of the current site to accommodate access and that a 36” pipe be installed. Water Resource Board approval granted in 2002. Mr. Deraas referred back to the Water Resource Board as requirements have changed since that time. Board received the Funding Agreement for Clerk of District Court Services from the N D Supreme Court. Agreement is for reimbursement in the amount of $7,083.00 per month for July 1, 2009 through June 30, 2011. Agreement is reviewed every two years. Reimbursement is based on 1.41 FTEs. This is down from the previous biennium which was based on 1.79 FTEs. Motion made by Hetty Walker and second by Andy Adamson to authorize the Chairman to sign the agreement as presented. All voting in favor. Board inspected the chimney located on old jail building. Dick Letexier, maintenance, to contact a contractor and notify the Board of his findings as soon as possible. Dave Sena, Northland Rescue Mission, Grand Forks, met with the Board. Reviewed with the Board the programs offered at the Northland Rescue Mission in Grand Forks. Motion made by Andy Adamson and second by Hugh Ralston to authorize the chairman to sign the agreement for maintenance of public property with Brian and Tara Sondeland on property described as: Upon a vote all voting in favor. Stuart Askew, States Attorney, met with the Board. Presented the Board with a letter regarding the renewal of contact for Tanya Wieler, HR. Motion made by Andy Adamson that issue be tabled until next meeting. Motion second by Corene Vaughn. Information needs to be studied. Roll call vote: Andy Adamson-yes, Hugh Ralston-yes, Hetty Walker-yes, Corene Vaughn-yes, Gary Nilsson-yes. Issue will be on agenda at 11:00 AM. Becky Ault, 911/Disaster Emergency Director, met with the Board. Discussed emergency fire order. Motion made by Hetty Walker to adopt the Fire Emergency Order as follows: WHEREAS, the Pembina County Board of County Commissioners recognizes that current conditions have created an extreme risk to the citizens and property within Pembina County, ND, of unnecessary loss by fire; and WHEREAS, the Board wishes to regulate activities within the County which pose a potential hazard for such loss, should the present weather conditions continue. NOW, THEREFORE, BE IT RESOLVED Pembina County is Declared under a fire Emergency Order and a Burn Ban is in effect when the Fire Index is in the High, Very High, or Extreme category until further notice. Pursuant to NDCC 37-17.1-10(3), any person who willfully violates the burning ban established by this resolution is guilty of an infraction, punishable by a fine of up to $500.00, and restitution of fire suppression costs may be sought from the court. Motion second by Andy Adamson. Upon a vote all voting in favor. Becky Ault, 911/Disaster Emergency Director, submitted her resignation from Pembina County as of June 16, 2008. Ms Ault has accepted a position with the ND Department of Emergency Services. Motion made by Corene Vaughn to accept with regret the resignation of Becky Ault. Motion seconded with regret by Andy Adamson. Upon a vote all voting in favor. Board thanked Becky for her service to Pembina County and wished her well in her new position. Board will discuss options available regarding the position. Motion made by Corene Vaughn and second by Hetty Walker to authorize the Chairman to sign the minutes as presented. Upon a vote all voting in favor. Board reviewed letter from the City of Bathgate regarding new community center. Corene Vaughn requested copies of resume and contract for HR position to be mailed to all board members. Andy Adamson stated that reason for requesting discussion on contract be delayed was to allow the Board time to review letter presented. Meeting adjourned. Minutes of April 15, 2008 approved by motion on May 6, 2008. April 15, 2008 9:00 AM Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting room at the Courthouse with the following members present: Gary Nilsson, Hugh Ralston, Corene Vaughn, Andy Adamson, Hetty Walker. Chairman Nilsson called the meeting to order. Minutes of the April 1, 2008 meeting approved upon motion of Andy Adamson and second by Hetty Walker. Upon a vote all voting in favor. Troy Kittelson, highway superintendent, present. Bids for mower with a trade of 2006 Rhino SR14. Bids received from the following: Hurtt Equipment $6,350.00 with trade Motion made by Hugh Ralston to accept the bid of Hurtt Equipment to furnish Pembina County with a rotary mower for the bid price of $6,350.00 with trade. Motion second by Andy Adamson. Roll call vote: Corene Vaughn-yes; Andy Adamson-yes; Hugh Ralston-yes; Hetty Walker-yes; Gary Nilsson-yes. Motion carried. Board allowed claims. Water Resource Board met with the Commission. Reported on joint meeting with Cavalier County Water Resource Board and Cavalier County Commission on march 31, 2008. The Emergency Action plan for the Renwick Dam is completed and request the board to support the plan of action. Motion made by Corene Vaughn to authorize the Chairman to sign the Emergency Action Plan for Renwick Dam as presented. Motion second by Hugh Ralston. Upon a vote all voting in favor. Discussed insurance coverage for projects. State is requiring that the state would be indemnified from liability for projects. More information will be coming regarding this issue. Discussed the Cook Bridge. Will look into a riparian project to save the township road. Discussed the Tongue River Cut Off project to move water down the tongue river. Don Emerson, Pembina, met with the Board. Discussed funds for abandoned cemeteries. There is an abandoned cemetery located north of McArthur. Requesting compensation for work and care done at the abandoned cemetery. Motion made by Corene Vaughn to allocate $250.00 to Gladys Kemnitz for the work and care done to the Cemetery. Motion second by Andy Adamson. Roll call vote: Corene Vaughn-yes; Andy Adamson-yes; Hugh Ralston-yes; Hetty Walker-yes; Gary Nilsson-yes. Motion carried. Funds to be paid from abandoned cemetery fund. Camburn Shephard, Crystal, met with the Commission. Requesting that ditch east of Mountain on the north side of County Road #3 be cleaned. Silt has filled the ditch. Any rain would wash out crop as ditch cannot flow water. Board will have Troy Kittelson, highway superintendent check the area. Housing Authority Board minutes reviewed as presented. Fair Board minutes reviewed as presented. Board received notification from the North Dakota Insurance Reserve Fund that Pembina County will receive $18,772.00 as its share of Conferment benefits for 2008. Funds are deposited in the Insurance Reserve Fund to cover costs of insurance premiums and deductibles. Duane Littlejohn, Insurance Associates, met with the Board. Kathleen Carpenter, also present. Discussed insurance coverage for employees while transporting clients. Individual policy is in effect until November 24, 2008. Board will continue to gather information and Kathleen will check if coverage available. NDIRF has provided coverage for the two social service department employees while transporting clients. Bids received for rental of road machinery. Bids received from the following: • D R Blawat Const Inc. • Thorlakson Construction • Thompson & Sons Construction • Ronald Sharp • Olafson Brothers • Harvey Clark • Emanuelson Xcavating Inc • Triple D • Industrial Builders Motion made by Hugh Ralston and second by Corene Vaughn to accept all bids that meet the bidding requirements as advertised. Hiring of contractors based on price and availability. Upon a vote all voting in favor. Motion carried. Listing will be prepared for next meeting. Hetty Walker reported on transportation meeting held last week in Grand Forks. With increased costs and cuts in funds for highways, roads and bridges it will continue to be very difficult for counties and townships to maintain the infrastructure systems that are in place. Stuart Askew, State’s Attorney, met with the Board. Motion made by Andy Adamson to go into executive session to discuss a liability issue with the Board. Motion second by Hetty Walker. Board went into executive session pursuant to NDCC 44-04. All voting in favor. Board met in executive session. Motion to adjourn from executive session made by Hugh Ralston and second by Corene Vaughn. All voting in favor. Hetty Walker reported on Rural Community Action meeting. Corene Vaughn reported that at the department head meeting this morning a discussion was held on summer office hours for county employees. Requesting the Board to allow summer hours. Motion made by Corene Vaughn to set summer hours for the county employees at 8:00 AM to 4:30 PM with employees taking a half hour lunch break. Summer hours would be in effect from June 1, 2008 to August 31, 2008. Offices would remain open during the noon break as previous. Motion second by Hetty Walker. Upon a vote all voting in favor. Auditor to notify departments and place ad in county newspapers. Board discussed in-town mileage. Motion made by Andy Adamson to not allow any in-town mileage for any department. Motion second by Corene Vaughn. Upon a vote all voting in favor. Financial report reviewed as presented. Motion to accept financial report made by Hetty Walker and second by Corene Vaughn. All voting in favor. Becky Ault, 911/disaster emergency director, met with the Board regarding grants for paging system. Will be meeting with LEPC group. Reported to the board that the EMS council will be meeting April 24, 2008 in the EOC. Motion made by Andy Adamson and second by Hetty Walker to authorize a proxy vote to the Chairperson of NDIRF for such business as may properly come before the meeting. Upon a vote all voting in favor. Board invited to attend Walhalla Arbor Day on May 1, 2008. Corene Vaughn reported on regional commission meeting held in Devils Lake. Items for 2009 legislative session discussed. Meeting adjourned to May 6, 2008. Minutes of April 1, 2008 approved by motion on April 15, 2008 April 1, 2008 9:00 AM Board of Pembina County Commissioners met in regular session at 9:00 AM in the Commission Meeting Room at the Courthouse with the following members present: Gary Nilsson, Hugh Ralston, Corene Vaughn, Andy Adamson, Hetty Walker. Meeting called to order by Chairman Nilsson. Minutes of the March 18, 2008 meeting approved upon motion of Corene Vaughn and second by Hetty Walker. Upon a vote all voting in favor. Board allowed claims. Motion made by Hetty Walker and second by Hugh Ralston to approve the payroll as presented. All voting in favor. Motion made by Hetty Walker and second by Hugh Ralston to authorize a raffle permit for the Cavalier Country Club. Upon a vote all voting in favor. Board approved request from Public Health to cover the hotel rates over the state rate for their rural conference in Fargo. Motion to approve made by Hugh Ralston and second by Hetty Walker. Upon a vote all voting in favor. Motion made by Hugh Ralston to include the contents of the WIC Office under the County State Fire & Tornado Policy with WIC being responsible for any deductible payment in the event of a claim. List of contents to be furnished by WIC. Motion second by Andy Adamson. Roll Call Vote: Hetty Walker-yes, Hugh Ralston-yes, Andy Adamson-yes, Corene Vaughn-yes, Gary Nilsson-yes. Motion carried. Every two years the State Treasurer’s office requires certification of township road mileage. Motion made by Hetty Walker that Dorothy L Robinson, Auditor/Treasurer is authorized to act for the Board of County Commissioners in compiling such road mileage certification. Motion second by Corene Vaughn. Board discussed the rate of pay for the election workers for the June 10 Primary Election and November 4 General Election. One election board will be at the precinct in the Courthouse. Motion made by Hugh Ralston to set the rate of pay at $10.00 per hour plus mileage for the election board workers. Motion second by Corene Vaughn. Roll call vote: Andy Adamson-yes, Hugh Ralston-yes, Hetty Walker-yes, Corene Vaughn-yes, Gary Nilsson-yes. Motion carried. Hetty Walker reported on Pembina River Advisory Board Meeting held in Walhalla. Reported that stream lining of the Board being looked at. Retention on the Pembina River still being pursued. Becky Ault, 911/Disaster Emergency Director, met with the Board. Request to amend emergency management budget for repair work on sand bagging machine. Cost has been covered for this year in the emergency management budget. No amendment needed at this time. Requesting to have line item for preparedness in emergency management. Board will add line item at budget time. Ms. Ault reported that Emergency Performance Grant has been allocated in the amount of $38,414.00. Also a grant to update hazard mitigation has been awarded for $4,681.00. Funds will be used to cover costs of updating hazard mitigation book. Public Safety Grant for upgrading of repeaters is being applied for. Board discussed participating in a summer intern program for college students. Program allows them credits and would also benefit the county. Board approved enrolling in the program and will look at using the intern to assist in the Tax Director’s office to collect pictures of properties that would be loaded into the current tax program. Kadie Herseth, weed officer and Shawna Berg, Cavalier County Weed Officer, met with the Board. Ms. Herseth reviewed grants that have been approved: Pembina/Cavalier County Common Tansy Project $12,465.00, Pembina River Purple Loosestrife $5,458.50 and Youth Education $1,211.50. Ms. Berg shared with the Board the process of the LAP grant has worked in Cavalier County. One of the requirements of the LAP grant is that the common tansy be added to the county noxious weed list. Ms. Herseth plans to offer the LAP program in Pembina County this year. Motion made by Corene Vaughn to add common tansy (Tanacetum vulgare) to the county noxious weed list. Motion second by Hetty Walker. Upon a vote all voting in favor. Reviewed how the program is going. Same problems with railroad properties and federal owned properties. Troy Kittelson, highway superintendent, present. Bids for asphalt products for the 2008 work season received as follows: Murphy Oil Co – $2.11 per gallon delivered Flint Hills - $445.58 per ton delivered. Motion made by Corene Vaughn to accept the bid of Murphy Oil to supply Pembina County with asphalt products for bid price of $2.11 per gallon for the 2008 work season. Motion second by Hugh Ralston. Flint Hills bid did not meet bid specifications. Roll Call Vote: Corene Vaughn-yes, Andy Adamson-yes, Hugh Ralston-yes, Hetty Walker-yes, Gary Nilsson-yes. Motion carried. Board received notice from the N D State Historical Society of the grant awarded to the Pembina County Certified Local Government program in the amount of $11,560.00. Bids for Chips for the 2008 work season received as follows: Loeffler Concrete & Gravel $5.38 per ton with haul at $.14cents per ton mile Strata Corporation $5.90 per ton with haul at $.14cents per ton mile Motion made by Andy Adamson to accept the bid of Loeffler Concrete & Gravel for $5.38 per ton with haul at $.14 cents per ton mile for the 2009 work season. Chips to be delivered to sites authorized by Troy Kittelson, highway superintendent in the time frame of November 15, 2008 and prior to spring load limits in 2009. Motion second by Corene Vaughn. Roll call vote: Hugh Ralston-yes, Hetty Walker-yes, Andy Adamson-yes, Corene Vaughn-yes, Gary Nilsson-yes. Motion carried. Board discussed spring weight limits on County Road #1 from Hwy 18 to Bathgate. Board agreed to leave limit as posted. Andy Adamson reported on meeting he and Corene Vaughn attended with Cavalier County Water Resource Board, Cavalier County Commission, Pembina County Water Resource Board on March 28 in Langdon. Meeting was to discuss spreading of special assessment on Tongue River Watershed for dam rehabilitation project. Meeting adjourned to April 15, 2008. Minutes of the march 18, 2008 meeting approved by motion on April 1, 2008. March 18, 2008 9:00 AM Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room with the following members present: Gary Nilsson, Hugh Ralston, Corene Vaughn, and Hetty Walker. Absent: Andy Adamson. Meeting called to order by Chairman Nilsson. Agenda items added. Minutes of March 4, 2008 meeting read and approved upon motion of Corene Vaughn and second by Hetty Walker. Upon a vote all voting in favor. Katherine Lunde, Red River Regional Council, met with the Board to present funding requests for various projects through the City Self Help Program on behalf of the cities of Bathgate, Cavalier, Drayton, Hamilton, Mountain, Neche, Pembina and Walhalla totaling $11,425. Upon discussion and review of budget allocation for the City Self Help Program, motion made by Corene Vaughn second by Hugh Ralston to allocate funding at 75% of requested amounts, awarding $693 to Bathgate, and $1,125 per town to Cavalier, Drayton, Hamilton, Mountain, Neche, Pembina and Walhalla, for a total of $8,568. Roll call vote: Hetty Walker-yes, Hugh Ralston-yes, Corene Vaughn-yes, Gary Nilsson-yes. Motion carried. Board reviewed and allowed county claims. Discussion on request for in-town mileage reimbursement. Board reviewed application for a raffle permit submitted by the Pembina County Roping Association. Raffle permit granted to Pembina County Roping Association upon motion of Hugh Ralston and second by Hetty Walker, all voting in favor. Board reviewed Job Development Authority minutes. Board reviewed Joint Powers Agreement for Pembina County to contract services of Pembina County Social Service Director to Cavalier County. Upon motion of Corene Vaughn and second by Hugh Ralston, Board approved agreement and authorized Chairman Nilsson to sign same. Water Resource Board met with Commissioners. Discussion on county dams with updates provided regarding Renwick Dam, survey results and recent meeting in Bismarck with State Water Commission. Commissioners encouraged to attend meeting to be held in Cavalier County on Friday, March 28, 2008, at 10:00 AM, with Cavalier County Water Resource Board and Cavalier County Commissioners regarding special assessment for Tongue River Dam project. Board reviewed Financial Reports for January and February 2008. Motion made by Corene Vaughn and second by Hugh Ralston to accept the financial reports as presented. Upon a vote all voting in favor. Board reviewed report on uncollected taxes. 91.19% of 2007 taxes collected as of February 29, 2008. Board viewed presentation on county-wide mass appraisal program by Bob Kocher and Dean Wixo of Vanguard Appraisals, Inc. Also in attendance were County Tax Director Julie Doyle and Deputy Lisa Wieler, and Cavalier City Administrator Ken Wolf and Auditor Katie Werner. No decision made at this time. Board reviewed minutes of Pembina County Fair Board. Board reviewed minutes of Pembina County Housing Authority. Board reviewed information that aerial mineral exploration survey by Kennecott Exploration is now anticipated to take place in either late March or early April. Board reviewed notification of FEMA hazard mitigation grant awarded to Pembina County in the amount of $4,681 to update the county’s multi-hazard mitigation plan. Board reviewed previously approved Facility Agreement with Polar Communications. Motion made by Hetty Walker and second by Hugh Ralston to authorize Chairman Nilsson to sign said agreement on behalf of Pembina County. Upon a vote all voting in favor. Jill Denault and Kathleen Carpenter of Pembina County Social Services and Richard McKnight of Nodak Mutual Insurance met with the Board along with Duane Littlejohn of Insurance Associates (via conference call) to discuss insurance coverage by the county through NDIRF for Kathleen Carpenter when she is engaged in county business. After discussion, it was determined that Mr. Littlejohn will obtain and forward to the county written confirmation from NDIRF that they will provide coverage for Ms. Carpenter and Jennifer Puppe whenever they are operating their personal vehicles for county business and receiving compensation from the county, including returning to home base after transporting clients. Troy Kittelson, County Highway Superintendent, met with the Board along with Jon Markuson of KLJ Engineering. Presented information and examples of tier maps detailing county road and bridge information and future highway management plans drafted for surrounding counties. Discussion of road and bridge projects in the county and distribution of mill levies. Board and Hwy Superintendent Kittelson discussed placing of spring weight limits on county roads. Motion made by Hugh Ralston and second by Hetty Walker to place the spring weight limits on county roads in effect as of March 24, 2008. Upon a vote all voting in favor. Hwy Superintendent Kittelson reviewed proposed Pembina County Highway Department Culvert Policy with the Board. Pembina County Highway Department Culvert Policy “Owner” = Township, City, other agency • Pembina County will provide culverts up to 40 feet in length to an owner, only when a culvert is deemed necessary, and is 36” or larger and is located in the County right-of-way. • Pembina County will cost share with the Owner (60% County – 40% Owner)on a culvert up to 40 feet in length, when a culvert that is deemed necessary and is 36” or larger and is located in the Township right-of-way. Private drives are excluded from the cost share, as the owner is responsible for the full cost. • Pembina County will not cost share or provide culverts for any culvert less than 36” unless it is located in the County right-of-way and is deemed necessary. • The Owner is responsible to pay for any culverts that are not deemed necessary or are not located in the township or county right-of-way. • Culverts may only be ordered by, and billed to a township in which the culvert is being installed. • Installation costs will the responsibility of the owner, unless otherwise approved by Pembina County. • A deposit of no less than half of the total cost of the culvert will be required on a special order before the order will be placed. * Culvert request forms must be filled out and approved by a township officer and the PC Water Board before the County will consider any request. The request should come directly from the landowner, not the tenant. * This policy is also dependent on the County Highway budget. If there are no funds available, no culverts will be furnished by the County. * Any culvert request not filled within 60 days of approval will be discarded and a new request must be submitted. Motion made by Corene Vaughn and second by Hugh Ralston to adopt culvert policy effective March 18, 2008 and authorized Chairman Nilsson to sign same. Upon a vote all voting in favor. Hwy Superintendent Kittelson and the Board reviewed information from the ND Department of Transportation on encroachment on county roads. Determined that county will provide notification of policy through publication in county newspaper. Board received application for abatement from Dennis and Genafay Pokrzywinski for property described as: Parcel # 29-2900020, Lots 11-12, Block 12, Drayton. Julie Doyle, Tax Director, present. Requesting that valuation be lowered for 2007 from $28,000 to $17,000. Application approved by City of Drayton and County Tax Director. Motion to approve application made by Hugh Ralston and second by Hetty Walker. Upon a vote all voting in favor. Corene Vaughn is requesting that county provide insurance for contents of WIC office. Motion made by Corene Vaughn to cover contents of WIC office valued at approximately $15,000 under county insurance policy. Motion seconded by Hugh Ralston for purpose of discussion. Discussion on contents and where located, what entity owns property and whether WIC program would provide insurance coverage. No Vote. Decision to table motion until more information is obtained. Board discussed revision of county personnel handbook, and the possible inclusion of other policies. Board discussed contract for Human Resources director. Next meeting April 1, 2008. Meeting adjourned. Minutes of March 4, 2008 meeting approved by motion on March 18, 2008. March 4, 2008 9:00 AM Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room with the following members present: Gary Nilsson, Hugh Ralston, Corene Vaughn, Andy Adamson, Hetty Walker. Meeting called to order by Chairman Nilsson. Agenda items added. Minutes of February 19 meeting read and approved upon motion of Hugh Ralston and second by Hetty Walker. Upon a vote all voting in favor. Jill Denault and Kathleen Carpenter, Social Service Department, met with the Board. Discussed the insurance coverage for Ms. Carpenter when transporting clients. Requesting further clarification. Board will set up a meeting with Duane Littlejohn, Insurance Associates, for March 18, 2008. Board allowed county claims. Board received a letter from Kennecott Exploration regarding an airborne geophysical survey that is going to be done over Pembina County. Company plans to do an aerial survey sometime in late March with a low flying aircraft containing a magnetometer. The magnetometer measures variations in the earths magnetic field. Survey will be used to identify potential mineral deposits. Kay Braget, County/Clerk Recorder, met with the Board. Reported that NDRIN will be issuing refunds to participating counties in the amount of $125,000.00. Pembina County’s refund is $1,536.98. Refunds are based on the number of documents recorded in 2006. Discussed the contract with the state for the Clerk of District Court services. Pembina County currently has a funding agreement with the State of North Dakota. Notice of the option that the County wants to go with has to be made by April, 1, 2008 for the 2009-2011 biennium. Reimbursement is based on FTE’s required. Based on current data, Pembina County requires 1.41 FTE’s to provide clerk services. Previous biennium required 1.78 FTE’s. With declining case filings, FTE’s have been decreased. Motion made by Andy Adamson to continue with the funding agreement for the 2009-2011 biennium to receive reimbursement for providing clerk services. Motion second by Hugh Ralston. Upon a vote all voting in favor. Troy Kittelson, highway superintendent, met with the Board. Discussed with the Board a culvert policy for the county. Has prepared a policy for the Board to review. Board will review at next Board meeting, March 18, 2008. Reviewed the proposed Haul Route Agreement with TransCanada Keystone Pipeline, LP for repair of roads damaged during construction of the pipeline. Motion made by Corene Vaughn to enter into haul route agreement with TransCanada Keystone Pipeline. Motion second by Hetty Walker. Upon a vote all voting in favor. Board reviewed letter from ND DOT regarding encroachments on county roads. NDCC 24-05-23 states the following regarding all county roads: “Encroachment upon county roads, ditches, approaches – Liability for damages. A landowner who encroaches upon a county road or its ditches or approaches must be given notice by the board of commissioners for that county that the encroachment has been discovered. If the landowner fails to remedy the encroachment within twenty days after receiving the notice, that landowner is liable to the county for damages resulting from the encroachment. The board of commissioners for that county shall issue to the landowner written notice of the amount of damages determined to be a result of the encroachment. If the landowner fails to pay the county for the damages, the expense of the repair must be charged to the land of the landowner. The expenses charged become a part of the taxes to be levied against the land for the ensuing year and must be collected in the same manner as other real estate taxes are collected and placed to the credit of the county that incurred the expense of the repair.” Board will review with Troy Kittelson at next meeting. Board discussed spring weight limits. Auditor to place notice in papers that spring weight limits will be going on. Discussed placing question on the primary election ballot to allow for a 5.00 mill levy for county road projects for the purpose of repairing and/or replacing mainline bridge projects in the county. Currently there are no funds available to match the federal aid funds that would help cover the costs of replacing bridges in the County. Levy would be in accordance with 24-05-01. Stuart Askew, State’s Attorney will review. Motion made by Corene Vaughn to place on the June Primary Election the question to levy 5.00 mills for road and bridge projects in Pembina County. Motion second by Andy Adamson. Discussed what bridges would be covered. Roll call vote: Hetty Walker-yes, Hugh Ralston-yes, Andy Adamson-yes, Corene Vaughn-yes, Gary Nilsson-yes. Motion carried. Discussed physicals for CDL drivers. Motion made by Hetty Walker that county will cover the costs of DOT physicals for CDL drivers employed by Pembina County. Motion second by Hugh Ralston. Roll call vote: Corene Vaughn-yes, Andy Adamson-yes, Hugh Ralston-yes, Hetty Walker-yes, Gary Nilsson-yes. Motion carried. Correspondence received from Polar Communications notifying county of construction plans in 2008. Maximus report presented. Cost allocation report is done annually with funds received by the county for costs allocated to the Social Service department done by other county departments. Reported that two items will have an affect on future reimbursement, one being various increased costs in Social Service and the other being a decrease in attorney hours required from the States Attorney. Motion made by Hetty Walker and second by Hugh Ralston to authorize the Chairman to sign the payroll as presented. All voting in favor. Water Resource Board minutes reviewed as presented. Corene Vaughn reported on the WIC program. Program is totally set up now in there new location. Request from WIC regarding insurance on the WIC property at a separate location. State Fire & Tornado will be contacted to see if coverage available. Next meeting March 18, 2008. February 19, 2008 Minutes approved by motionwith correction on March 4, 2008. February 19, 2008 9:00 AM Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room of the Pembina County Courthouse with the following members present: Gary Nilsson, Hugh Ralston, Corene Vaughn, Andy Adamson, Hetty Walker. Meeting called to order by Chairman Nilsson. Minutes of the Feb 5, 2008 reviewed and corrected as follows: Board met with Tanya Wieler, HR and reviewed a memo regarding the documentation of time worked by staff in the State’s Attorney’s office. Chairman of the Board and portfolio commissioner will meet with Mr. Askew. Motion to approve February 5, 2008 minutes with the correction made by Andy Adamson, second Corene Vaughn. All voting in favor. Meeting with Kadie Herseth, postphoned. Will reschedule. Board allowed claims. Motion made by Hugh Ralston to authorize a transfer of liquor license to the Leroy Hall for Chizzy’s for March 1, 2008. Motion second by Hetty Walker. Upon a vote all voting in favor. Water Resource Board met with the Board. Discussed the Renwick Dam Rehabilitation project. Federal funds have been dedicated for the project for approximately $4.5 million, State funds in the amount of approximately $1.2 million, Red River Joint Board $605,800.00, and other for $182,200.00, leaving a balance remaining in the amount of approximately $423,557.00 to be covered by a proposed special assessment on the Tongue River Watershed area. Water Resource Board requesting a commitment from the Commission for the spreading of a special assessment to fund the remaining local cost. Motion made by Corene Vaughn to support the levying of a special assessment for the Tongue River Dam rehabilitation plan as presented by the Pembina County Water Resource Board on February 19, 2008. Motion second by Hugh Ralston. Roll Call Vote: Hugh Ralston-yes, Hetty Walker-yes, Andy Adamson-yes, Corene Vaughn-yes, Gary Nilsson-yes. Motion carried. Water Resource Board will be meeting with Cavalier County Commission and Water Resource Board. Pembina County Flood Protection Plan Draft reviewed. Working with Tim Fay at the SWC on the proposed plan. Will be working on priorities to look at projects. Reviewed costs of maintenance on dams in the County. Jeff Stevenson, Cavalier, met with the Board. Julie Doyle, Tax Director, also present. Discussed the assessment rates on agricultural property. Requests to meet with Ms. Doyle to review assessments on land. Ms. Doyle will set up a time to meet and review land assessments with Mr. Stevenson. Mr. Stevenson discussed timing of payment received on property tax. Check date is January 2007 but not received until November 2007. County posts and deposits checks on the day received. Stuart Askew, State’s Attorney, discussed with the Board how they want the HR person to be hired, by contract or as a regular employee. Board discussed having a contract versus employee status for the HR position. Mr. Askew will meet with Chairman Nilsson, Portfolio Commissioner Adamson, and HR, Tanya Wieler on February 28, 2008 to review memo presented on February 19, 2008. Housing Authority Board minutes reviewed as presented. Motion made by Corene Vaughn and second by Hetty Walker to authorize the Chairman to sign the minutes as presented. All voting in favor. Scott Reck, Neche, met with the Board. Discussion on Champs property that was flooded in 2006. Have not received final notice from FEMA. Requesting a letter of support for the business and for allocation of any funds available to provide some relief. Motion made by Hetty Walker to sign a letter of support. Motion second by Corene Vaughn. Upon a vote all voting in favor. letter of support. 2nd Corene. All voting in favor. Board discussed the option of placing insurance on employee owned vehicles that transport clients as a requirement of their employment. Board received information from Insurance Agent, Duane Littlejohn, through the North Dakota Insurance Reserve Fund that county can cover the cars for only the time a client is present in the vehicle. Motion made by Hugh Ralston and second by Corene Vaughn for add the cars to the county insurance policy for the two social service employees. Roll call vote: Corene Vaughn-yes, Hetty Walker-yes, Hugh Ralston-yes, Andy Adamson-yes, Gary Nilsson-yes. Motion carried. Board set dates for bids to furnish asphalt, chips and rental of road machinery for Pembina County as April 1, 2008. Troy Kittelson, Highway Superintendent will review the bid notices. Discussed the equipment rotation of road ditch mowers. Board agreed that Troy Kittelson could request bids for a mower, with trade. Lesley Lubenow, County Extension Agent, met with the Board. Reviewed quarterly report. Invited the Commission to Special Assignment Pizza in Grand Forks on March 11, 12 or 13, 2008 and Local Decision Makers meeting at Langdon Research Center on March 11, 2008. Tanya Wieler, HR, met with the Board. Discussed being contract or county employee. Motion made by Hugh Ralston that Pembina County hire Tanya Wieler, Human Resources, under a contract. Contract to include the previous agreement on health insurance and the rate set annually by the Board of County Commissioners. Motion second by Corene Vaughn. Roll Call Vote: Corene Vaughn-yes, Andy Adamson-yes, Hugh Ralston-yes, Hetty Walker-yes, Gary Nilsson-yes. Motion carried. State’s Attorney will prepare contract for Commission review. Tina Lorenzen, Victim Witness; Tanya Wieler, HR; and Stuart Askew, State’s Attorney met with the Board. Discussed salary and budget for victim witness program. Victim witness program is for both Cavalier County and Pembina County. Victim witness office is now located in the State’s Attorney’s Office. Reviewed with the Board how funds for the Victim Witness grants are being cut and that a portion of the funds to cover the Victim Witness program will come from the State’s Attorney’s budget. Board agreed that the 2008 salary increase approved for county employees on September 17, 2007 in the amount of $900.00 be allowed for the Victim Witness position. Also discussed time of service. Will work with Tanya Wieler, HR. Board will review haul road agreement with TransCanada Keystone Pipeline at the March 4, 2008 meeting. Board received a request from the N D Department of Transportation for a local road needs assessment. Highway Superintendent, Troy Kittelson, will furnish the requested information. Regional Commission meeting is set for Tuesday April 1, 2008 in Devils Lake. Board received information from Kadrmas Lee & Jackson that bids on bridge being replaced on the Pembina/Walsh line, of which the two counties will share, has come in under the projected costs. Board received year end financial reports from the Water Resource District. Meeting adjourned. Next meeting March 4, 2008. Minutes of the February 5, 2008 meeting approved, with correction, by motion on February 19, 2008. February 5, 2008 Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room at the Courthouse with the following members present: Gary Nilsson, Hugh Ralston, Corene Vaughn, Andy Adamson, Hetty Walker. Meeting called to order by Chairman Nilsson. Minutes of the January 15, 2008 meeting approved upon motion of Corene Vaughn and second by Hetty Walker. Upon a vote all voting in favor. Board allowed claims. Motion made by Corene Vaughn to authorize the payment of utility bill from the City of Cavalier in the amount of $18,548.75 from the reserve fund. Motion second by Andy Adamson. Error made by the city in billing of utilities for law enforcement center since 2003. Roll call vote: Hetty Walker-yes; Hugh Ralston-yes; Andy Adamson-yes; Corene Vaughn-yes; Gary Nilsson-yes. Motion carried. Motion made by Hetty Walker to authorize the Chairman to sign the payroll as presented. Motion second by Hugh Ralston. All voting in favor. Board received letter of resignation from Henry Duray for the Pembina County Historic Preservation Committee. Motion made by Corene Vaughn and second by Hetty Walker to accept the resignation from the Historic Preservation Committee. Upon a vote all voting in favor. Water Resource Board minutes reviewed as presented. Fair Board minutes reviewed as presented. Request has been received from the City of Cavalier to place a paper recycling bin at the Pembina County Courthouse and that the County participates in the paper recycling program with the City. Board agreed that bin could be placed in the county lot where it was previously and that all the county departments would participate in the recycling of paper products. Recycling of paper will help keep costs associated with transporting solid waste down. Eleanor Stuberg, Public Health Nurse, met with the Board. Discussed the nursing coverage for the jail and training required. Additional information to be gathered. Request from Devin Johnson to gift 32 hours of sick leave to Mitch Einarson. Motion to approve made by Hugh Ralston and second by Corene Vaughn. All voting in favor. Board received notice from the N D Court Facilities Committee that the Pembina County grant request has been approved. Request for an upgrade to computer in Auditor/Treasurer Office to access the new mapping software approved upon motion of Andy Adamson and second by Hetty Walker. Upon a vote all voting in favor. Corene Vaughn reported on Dam Rehabilitation meeting. Work will start on the project this fall after the camping season. Becky Ault, 911/Disaster Emergency Director, met with the Board. Reviewed with the Board the FEMA audit corrections that some townships needed to do. City Watch system has been installed and training is being done. Hazard Mitigation plan has be updated by 9-23-08. Emergency Management Office continues to work on the update, will be having a meeting on Feb 19. Presented a listing of training opportunities that will be offered through emergency management. Julie Doyle, Tax Director, present. Abatement hearing. Application for abatement received from Travis & Tammy Oberg Larson on property described as Lot 13 & N 10’ Lot 15 E Side George St Tweedlie & McCrea’s Addition City of Drayton. Requesting that value of structure in the amount of $2,950.00 be removed. City of Drayton denied the application. NDCC states that property is assessed as of February 1 of each year. City will be making an adjustment for the 2008 tax year. Motion made by Corene Vaughn to deny the application. Motion second by Andy Adamson. Upon a vote all voting in favor. Ms. Doyle also reported on the 2008 agricultural values as certified by the State Tax Department. The county average of $612.87 is within the tolerance level, which indicates that there will be no change in the agricultural land values for the 2008 tax year. Hetty Walker reported on Red River Basin meeting. Duane Littlejohn, Insurance Associates, met with the Board. Reviewed with the Board the insurance coverage that the county carries through the North Dakota Insurance Reserve. Board reviewed the financial reports as presented and accepted upon motion of Hugh Ralston and second by Hetty Walker. Upon a vote all voting in favor. Tanya Wieler, HR, met with the Board. January 15, 2008 minutes approved by motion on February 5, 2008. January 15, 2008 9:00 AM Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room at the Pembina County Courthouse with the following members present: Gary Nilsson, Hugh Ralston, Corene Vaughn, Andy Adamson, Hetty Walker. Graham Smith, Crystal, met with the Board to thank them for the work that was done on the river bank. Work done through the Red River Regional Council and Pembina County Highway Department very well done and much appreciated. Willing to work with others on similar projects or to demonstrate how this type of riparian project can work. Meeting called to order by Chairman Nilsson. Minutes of January 2, 2008 meeting approved upon motion of Corene Vaughn and second by Hugh Ralston. Upon a vote all voting in favor. Jill Denault, Social Service Director, met with the Board. Discussed the hiring of an eligibility worker. Position was budgeted for in the 2008 budget. Board allowed claims. Fair Board minutes reviewed as presented. Housing Board minutes reviewed as presented. Job Development Minutes reviewed as presented. Application received from Pembina County Mayville Alumni for a raffle permit. Motion to grant raffle permit made by Corene Vaughn and second by Hetty Walker. All voting in favor. Application received from St Joseph’s Preservation Committee for a bingo permit. Motion to grant bingo permit made by Corene Vaughn and second by Hetty Walker. All voting in favor. Motion made by Andy Adamson and second by Hetty Walker to authorize and sign the minutes as presented. All voting in favor. Accounts receivable report reviewed as presented. Water Resource Board met with the Commission. Henry Duray, Icelandic State Park also present. Cook bridge – debris on south side of banks should be taken care of. Will talk with Troy Kittelson. WRB reported on a meeting set for January 28 on the dam project. Access road to park when dam being repaired will be routed to the north. Henry Duray visited with the Water Resource Board and Commission on the Dam project. Discussed the access to the Park before, during and after the dam repair. Has discussed the possibility of building the road and using that for park access during construction. NRCS has denied any alternative to the road location. Brian Erovick, Sheriff, met with the Board. Reported that a Traffic Safety Grant in the amount of $3400.00 has been approved for the Sheriff’s Department. Sheriff Erovick presented bids for security equipment for the upper level of the courthouse. Bid of $2,275.00 for equipment plus installation of $549.00 received. Motion made by Corene Vaughn to authorize the purchase & installation of security door locks as presented. Motion second by Andy Adamson. Roll call vote: Corene Vaughn – yes; Andy Adamson – yes; Hugh Ralston – yes; Hetty Walker – yes; Gary Nilsson – yes. Motion carried. Reviewed with Sheriff Erovick the annual inspection of the jail facility. Facility meets the requirements as prescribed by NDCC. Kay N Braget, Clerk/County Recorder, met with the Board. Reviewed with the Board the statistics for 2007 on fees filed with the Clerk. Auditor/Treasurer Dorothy L Robinson presented the Pledge of Assets and List of Depositors of Pembina County funds. Motion to approve the Pledge of Assets and Depositors made by Hugh Ralston and second by Corene Vaughn. Upon a vote all voting in favor. Board reviewed the 2007 budget totals as presented. Motion made by Corene Vaughn and second by Hetty Walker to amend the following 2007 fund budgets as listed: Highway Fund $19,093.00 Comprehensive Health $40,115.00 Library $3,510.00 County fair $1,798.00 OASIS $2,182.00 Historical Society $985.00 Senior Citizen $2,061.00 Advertising $2,910.00 Insurance Reserve $15,809.00 Ambulance Fund $5,318.00 Weed Fund $3,534.00 Job Development $16,128.00 Airport $316.00 Sheriff Special Trust $21,777.00 Investment Interest $44,409.00 Doc Preservation $1,162.00 Co Nurse Special Trust $217.00 Hazardous Material Fund $16,476.00 Flood Emergency (FEMA) $267,540.00 Co Agent Special Trust $10,537.00 Funds were available in all funds to cover the expenditures. Upon a roll call vote - Hetty Walker – yes; Hugh Ralston - yes; Corene Vaughn -yes; Andy Adamson – yes; Gary Nilsson – yes. Motion carried. Uncollected tax report for 2006 shows tax collected at 97.05% as of Dec 31, 2007. Board discussed auto insurance coverage for social service department. Will discuss with agent when renewal of policy is done. 2008 Annual Salaries: Andy Adamson $10,300.00, Gary Nilsson $10,900.00, Hugh Ralston $10,300.00 Corene Vaughn $10,300.00, Hetty Walker $10,300.00, Kay Newell Braget $42986.52, Melissa Morden $28,433.52, Joanne Thacker $27,828.00, Jim Hines $10,371.36, Dorothy Robinson $50,459.04, Dawn Menzies $29,628.96, Linda Schlittenhard $25,610.88, Nancy Johnson $23,511.60, Stuart Askew $56,958.96, Wendy Hartje $29,052.00, Cameron Sillers $12,000.00, Julie Doyle $35,296.20, Lisa Wieler $24,675.84, Dick Letexier $31,599.72, Richard Johnson $17,300.40, T J Cardino $17,872.80, Sarah Gunderson $25,796.16, Dana Olafson $27,014.03, Jeff Restemayer $25,859.52, Samantha Weeks $23,524.80, Brian Erovick $43,868.04, Jeff Osvold $35,750.76, Chris Benson $30,293.64, John Metzger $28,800.00, Tony Dumas $30,293.64, Chris Franck $30,293.64, Scott Kraft $32,466.84, T J Serr $30,293.64, Becky Ault $49,231.72, Liz Beck $35,790.12, Jill Pedersen $26,859.48, Eleanor Stuberg $37,935.04, Jeanna Kujava $33,459.48, Jeanne Chaput $27,543.24, Sandra Letexier $24,408.60, Ron Berg $17,495.76, Jan Austfjord $30,152.16, Diane Bjarnason $23,327.28, Tina Brevik $22,404.00, Kathleen Carpenter $28,907.40, Jill Denault $48,959.28, Lynell Fraser $37,847.64, Valorie Letkeman $22,068.96, Joanne Lupien $35,691.48, Lori Lynch $19,987.20, Holly Parenteau $39,300.00, Jennifer Puppe $34,246.32, Charity Stegman $20,208.00, Carol Thompson $35,676.36, Shan Pecka $20,208.00, Jessica Wellman $20,208.00, Holly Parenteau $4,183.92, Tina Lorenzen $22,880.00, Troy Kittelson $42,975.24. Hourly Salaries: Kadie Herseth $14.25, Connie Oasheim $9.43, Duane Dumas $13.45, Mitchell Einarson $13.15, Loren Gendreau $13.04, $Devin Johnson $13.15, Robert Monette $13.04, Richard Oasheim $13.15, Dean Benoit $12.48. Board attended an ICS 100 class for the afternoon in the EOC. Meeting adjourned. Next meeting February 5, 2008. January 2, 2008 minutes approved by motion on January 15, 2008. January 2, 2008 9:00 AM Board of Pembina County Commissioners met in regular session with the following members present: Andy Adamson, Gary Nilsson, Hugh Ralston, Corene Vaughn, Hetty Walker. Board reorganization: Dorothy L Robinson, Auditor/Treasurer, called the meeting to order and called for nominations for the 2008 Chairman. Andy Adamson nominated Gary Nilsson as chairperson. Corene Vaughn moved that nominations cease and case a unanimous ballot for Gary Nilsson. All voting in favor. Nominations called for Vice Chairman. Gary Nilsson nominated Hugh Ralston as Vice Chairman for 2008. Andy Adamson moved that nominations cease and that a unanimous ballot be cast for Hugh Ralston. All voting in favor. Meeting called to order by Chairman Nilsson. Board thanked Mr. Adamson for serving as Chairman in 2007 and for his leadership on the Board. Motion made by Hetty Walker and second by Hugh Ralston to authorize the Chairman to sign the payroll as presented. All voting in favor. Motion made by Corene Vaughn and second by Hetty Walker to approve the minutes of the December 18, 2007 meeting. Upon a vote all voting in favor. Board allowed county claims. Motion made by Hugh Ralston and second by Hetty Walker to authorize the Chairman to sign the Construction and Maintenance Agreement, right of way certification and utility certification for bridge project that Pembina County is sharing with Walsh County on the county line. Bridge project #BRC-3432(051). Upon a vote all voting in favor. Letting will be held in February, 2008. Motion made by Corene Vaughn and second by Hetty Walker to authorize the combining of the LE Task Force and PC 911 Advisory Board into one Board with the following appointments: Gary Nilsson, Brian Erovick, Tom Kennelly, Jim DeMell, Deb Stark, Becky Ault, Eleanor Stuberg, and Troy Kittelson. Upon a vote all voting in favor. Board viewed a DVD on the wind farms in St Leon, Manitoba. Red River Regional Council had toured the area last fall. Meeting Minutes of December 18 approved by motion on January 2, 2008. December 18, 2007 9:00 AM Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room with the following members present: Andy Adamson, Gary Nilsson, Corene Vaughn, Hugh Ralston, Hetty Walker. Chairman Adamson called the meeting to order. Minutes of the December 4, 2007 meeting approved upon motion of Corene Vaughn and second by Gary Nilsson. Upon a vote all voting in favor. Board allowed county claims. Request for raffle permit received from North Valley Riders for a raffle permit. Motion to approve raffle permit made by Hetty Walker and second by Gary Nilsson. Upon a vote all voting in favor. Board reviewed the liquor license rates for county licensed liquor operations. Motion made by Gary Nilsson to renew liquor license rates for Chizzy’s, Hideout, Cavalier Country Club, LaMoure Memorial Golf Club, and LR C Store at same rate as previous year. Motion second by Hetty Walker. Upon a vote all voting in favor. Becky Ault, 911/ emergency manager present. Brian Sondeland, Cavalier, met with the Board. Requesting to lease the FEMA property located in Cavalier Twp described as pt SW1/4SE1/4 Sec 8 Twp 161 Rng 54. Property cannot be sold as property was part of a FEMA buyout. Motion made by Gary Nilsson to have a draft of a lease agreement drawn up. Motion second by Corene Vaughn. Lease would include language that maintenance, upkeep, and liability would be the responsibility of Mr. Sondeland. Upon a vote all voting in favor. When complete lease will be brought back to the Board for finalization. Board received letter from ND DOT regarding safety turn lanes that are being proposed at Icelandic State Park entrance. Project is expected to be constructed in 2008. Housing Authority Board minutes reviewed as presented. Motion made by Corene Vaughn and second by Hugh Ralston to authorize the Chairman to sign the retirement agreement with Michael Busse for the early retirement package. Upon a vote all voting in favor. Winter weather policy. Board discussed question on the weather policy. Policy is as stated: If offices are open and employee not able to get to work, vacation time needs to be taken. Water Resource Board met with the Commission. Reported that contracts for preliminary work on Renwick Dam have been signed with some work to begin in fall of 2008. Discussed Cook Bridge, road leading up to bridge washing out. Highway Department has inspected the area and has contacted the Regional Council on a possible reparian project for the location. Township needs to be involved as it is a township road. Public Hearing for CDLF Loan on the Valley Dairy Project. Block grant project being closed and closing hearing required. No one appeared. Held conference call with Julius Wangler, Red Regional Council. Motion made by Corene Vaughn to close the Valley Dairy CDLF project. Motion second by Hetty Walker. Upon a vote all voting in favor. CDLF was sponsored by Pembina County with no county funds only sponsorship. All voting in favor. Board received a request from District Judge Laurie Fontaine to submit an application to the Court Facilities Improvement Advisory Committee for replacement of the carpet, painting and window treatments in the Courtroom and judicial chambers. Motion to approve the application made by Hetty Walker and second by Hugh Ralston. Upon a vote all voting in favor. Motion made by Hetty Walker and second by Gary Nilsson to authorize the chairman to sign the County Deeds as presented. All voting in favor. Board received request from the North Dakota Department of Transportation for approval of Maintenance and Construction Agreements for Federal Aid Roads and that Pembina County is maintaining such roads as per agreement. Motion made by Corene Vaughn to authorize the Chairman to sign the agreement as presented. Motion second by Gary Nilsson. Upon a vote all voting in favor. Board discussed the option of “Vote by Mail” in Pembina County. Board has had positive feed back from the article published in the county newspapers and information over the radio. Board wants to try the option and see how it works. Motion made by Gary Nilsson to authorize the “Vote by Mail” option for the 2008 Primary and General Elections in Pembina County. One polling location would be at the Pembina County Courthouse in Cavalier. Precincts would be as follows: Precinct #1 – Pembina City, Pembina Township, Joliette Township, Carlisle Township, Neche City, Neche Township, Hamilton City, Hamilton Township, Bathgate City, Bathgate Township. Precinct #2 – Walhalla City, Walhalla Township, St Joseph Township, Felson Township, LaMoure Township, Advance Township. Precinct #3 – Beaulieu Township, Akra Township, South Cavalier Township, Thingvalla Township, Mountain City, Park Township, Canton City (Hensel), Lodema Township, Gardar Township, Crystal City, Crystal Township. Precinct #4 – Cavalier City and North Cavalier Township Precinct #5 – Elora Township, St Thomas City, St Thomas Township, Midland Township. Precinct #6 – Drayton City, Drayton Township, Lincoln Township. Motion second by Corene Vaughn. Higher voter participation and cost savings to voting by mail discussed. Roll call vote: Gary Nilsson – yes; Corene Vaughn-yes; Hugh Ralston-yes; Hetty Walker-yes; Andy Adamson-yes. Motion carried. Discussed publication of county employee salaries. Information is public, will be published once a year. Brian Erovick, County Sheriff, met with the Board. Requesting to sell the two snowmobiles and a trailer the county currently owns and purchase a different one with the funds. Board approved. Corene Vaughn reported on the NDIRF meeting attended in Bismarck. County will again be receiving conferment benefits from NDIRF. Becky Ault, 911/Disaster Emergency, met with the Board. Discussed upgrading the phone system. Upgrade will complement the City Watch system that allows for emergency one call. Motion made by Corene Vaughn to authorize the upgrade to the phone system for a one time cost of $1775.00 with monthly charges being reduced. Motion second by Hugh Ralston. Funds to be used from the Technology Fund. Roll call vote: Hugh Ralston-yes; Hetty Walker-yes; Gary Nilsson-yes, Corene Vaughn-yes; Andy Adamson-yes. Motion carried. Ms Ault also requesting outlets on the jail building for vehicles that use that parking lot. Cars are now equipped with high tech, costly equipment, by plugging the cars in it would eliminate the chance of damaging this equipment if the cars had to be boosted. Motion made by Corene Vaughn to go ahead and have outlets installed on the outside of the law enforcement building. Motion second by Hetty Walker. Roll call vote: Gary Nilsson-yes; Corene Vaughn-yes; Hugh Ralston-yes; Hetty Walker-yes; Andy Adamson-yes. Motion carried. Kadie Herseth, Weed Officer, met with the Commission for Annual Weed Meeting. Reviewed with the Board the work done this year and presented a plan for 2008. Several grants have been applied for and received for the Weed Program. Discussed the request of sprayer for a 5 year contract. The Board made the following appointments and or reappoints to several county board and committees as follows upon the motion of Gary Nilsson and second by Hetty Walker: Jerry Juhl reappointed to the Water Resource Board for a term of 3 years. Barb Ault reappointed to the Northeast Human Services Advisory Board for a term of two years. Hugh Ralston and Dwight Longtin reappointed to the Social Service Board for terms of three years each. Zelda Hartje reappointed to the County Library Board for a term of 3 years. Vance Nelson appointed to the County Library Board for a term of 3 years. Mark Olson DDS reappointed to the County Health Board for a term of 5 years. John Johnson reappointed to the Pembina County Housing Authority for a term of 4 years. Hetty Walker reappointed to the Planning & Zoning Board for a term of 3 years. Robert Merrill appointed to the Pembina County Reorganization Committee for a term of 4 years. Greta Whelan appointed to the Pembina County Reorganization Committee for a term of 3 years (fills unexpired term) Kathy Johnson, Hugh Ralston, Darold Johnson, Curtis Olafson, Ronald Storie reappointed to the Pembina County Job Development Authority for terms of 3 years each. Corene Vaughn appointed to the Pembina County Job Development Authority for a term of 3 years. Graham Smith and Leon Dubourt reappointed to the Pembina County Historic Preservation Committee for terms of 3 years each. Letter to be mailed with oath of office for above appointments. Upon a vote all voting in favor. Tanya Wieler, HR, met with the Board. Requesting to attend NDIRF training in Bismarck. Motion made by Corene Vaughn to approve the mileage and registration costs for the training workshop. Upon a vote all voting in favor. Julie Doyle, Tax Director, met with the Board. Discussed letter regarding valuations and soils type from the State Tax Department. New program will be able to compile these totals for the state. Board authorized Auditor/Treasurer to process a batch of claims for year end payment in December. Board adjourned to Wednesday January 2, 2008. Minutes of December 4, 2007 approved by motion on December 18, 2007. December 4, 2007 8:00 AM The Board of Pembina County Commissioners met at 8:00 AM on Tuesday, December 4, 2007 in the Commissioners Meeting Room at the Pembina County Courthouse in Cavalier, North Dakota with the following members present: Andy Adamson Jr, Gary Nilsson, Corene Vaughn, Hugh Ralston. Absent: Hetty Walker. Meeting called to order. Minutes of the previous November 20, 2007 meeting read and approved upon motion of Hugh Ralston and second by Corene Vaughn. Upon a vote all voting in favor. Board allowed county claims. Becky Ault, 911/Disaster Emergency Director. Reported to the Board that the Hazardous Material Planning grant in the amount of $12,260.00 has been awarded. Presented a grant application for the Pembina County Multi-Hazard Mitigation Plan update. This is for a five year plan that needs to be updated every 5 years. Application would be in the amount of $11,753.00 with the grant covering $9,990.42. Motion to approve the application made by Gary Nilsson and second by Hugh Ralston. Upon a vote all voting in favor. Ms. Ault reported to the Board that EMPG funding levels have not been allocated by Congress. Funds have been removed from the budget. Letters being sent to Senators to get funding back into the budget. Discussed memorandum of understanding for emergency services with Walsh and Cavalier Counties. Motion made by Gary Nilsson to authorize the chairman to sign the memorandum of understanding with Walsh and Cavalier Counties as follows: THIS AGREEMENT is by and between the Counties of PEMBINA and CAVALIER & WALSH, all organized and existing under and having corporate powers pursuant to the laws of the State of North Dakota. WHEREAS, the parties hereto are geographically located in proximity to one another in northeast North Dakota: and WHEREAS, it is to the mutual advantage and benefit of the parties hereto that the other party agrees to render supplemental assistance in the event of flood, fire, earthquake, tornado, snowstorm, terrorism or other local emergency, natural or man-made, of a magnitude that has developed or appears to develop beyond the control of a single party and therefore requires additional forces. NOW, THEREFORE, upon a city or county disaster declaration, in consideration of the mutual covenants, the parties hereto agree as follows: 1. In the event of any flood, fire, earthquake, tornado, snowstorm, terrorism act or any other declared local emergency, natural or man-made which cannot be met with facilities of one of the contracting parties, the other contracting governmental agency agrees, upon request, to furnish aid in coping with such a disaster or local emergency to the agency requesting such aid upon either as actual or standby basis. The extent of aid to be furnished under this agreement shall be determined solely by the governmental agency or department thereof furnishing such aids, and it is understood that the aid so furnished may be recalled at the sole discretion of the furnishing agency. Actual date to provide aid and actual date terminating aid must be documented and filed. 2. Sending and receiving of mutual aid shall be accomplished through the County Director of Emergency Management or designated alternates with the approval of the County Commission. Lists of equipment and the personnel subject to call will be covered by correspondence between the governmental agencies and departments thereof from time to time. 3. Personnel who are furnished will work as far as possible under their own supervisors, and personnel of the agency furnishing the equipment will ordinarily operate equipment furnished. General directions relative to work will be given by the appropriate officers or persons of the agency receiving the aid. In the event equipment is sent without operators, strict accountability will be maintained and the receiving official as designee under paragraph two will be responsible for this supervision and the party receiving aid for its safe return. 4. Parties to this agreement shall be required to pay compensation to other parties to this agreement for services rendered hereunder. The receiving party shall pay actual costs for all oil, repair, or damage caused in the commission of the service rendered. The receiving party shall also pay actual salaries including benefits, food, lodging, and transportation for operators. Equipment operating under this plan shall be reimbursed using the current rate schedule established by the North Dakota Highway Department, excluding profit. Proof of payments must include receipts, be documented and filed. 5. This agreement shall remain in effect until a subsequent agreement is signed or until terminated by either party. Both commissions shall review this agreement annually. 6. It is mutually understood and agreed that this agreement does not relieve any of the parties hereto from the necessity and obligation of providing adequate resources within their own areas, and each party hereto agrees that it shall maintain reasonable and prudent diligence in keeping emergency equipment in its possession up to at least minimum operational standards of repair. 7. It is further mutually understood and agreed that the provisions of this agreement will be invoked only when, in the opinion of the officials designated under paragraph two, it is deemed necessary to declare an emergency and to request outside assistance because all of the normal facilities at their command have been exhausted, and outside assistance is needed to control the emergency. If an official suspects the situation may require outside aid, the other parties should be informed immediately so that resources can be put on standby status. 8. This agreement shall not be construed as deemed to be an agreement for the benefit of any third party or parties, and no third party or parties shall have any right of action hereunder for any cause whatsoever. Any services performed or expenditures made in connection with furnishing mutual aid under this agreement by either party hereto shall be deemed conclusively to be for the direct protection and benefit of the inhabitants and property of such party. Any liabilities incurred, as a direct result of support of a receiving government shall be borne by the receiving government. 9. Either party to this agreement may withdraw at any time upon a thirty (30) day written notice to the other party; thereafter such withdrawing party shall no longer be a party to this agreement. Such agreements will be forwarded to Cavalier & Walsh Counties for their adoption. All voting in favor. Request to purchase a large 40” monitor for 911 mapping. Will be located in the dispatch center. Cost is approximately $2,000.00. Motion to approve made by Hugh Ralston and second by Gary Nilsson. Roll Call vote: Hugh Ralston-yes; Gary Nilsson-yes; Corene Vaughn-yes; Andy Adamson-yes; Hetty Walker-absent. Motion carried. Ms. Ault discussed with the Board the emergency notification system. This would allow a reverse call for emergency notification. Requesting to pre-purchase minutes on outside lines on a annual basis. Cost would be $1200.00 per year for 10,000 minutes. Motion to approve pre-purchase made by Gary Nilsson and second by Corene Vaughn. Roll Call vote: Gary Nilsson-yes; Corene Vaughn-yes; Andy Adamson-yes; Hugh Ralston-yes; Hetty Walker-absent. Motion carried. Motion made by Corene Vaughn to authorize the chairman to sign the payroll as presented. Motion second by Hugh Ralston. Upon a vote all voting in favor. Water Resource Board minutes reviewed as presented. Board discussed request from Troy Kittelson, highway superintendent, regarding snow that is being piled on county road right of way and makes it difficult when plowing. Board wants Troy to put together a policy and they will review. Board reviewed elevator maintenance contract from Schindler Elevator Corporation for the elevator in the Courthouse and the Law Enforcement Center. Motion made by Gary Nilsson and second by Corene Vaughn to enter into agreement with Schindler Elevator Corporation for the two elevators. Roll Call vote: Hugh Ralston-yes; Corene Vaughn-yes; Gary Nilsson-yes; Andy Adamson-yes; Hetty Walker-absent. Motion carried. Motion made by Corene Vaughn and second by Hugh Ralston to authorize the Chairman to sign the county deeds as presented for property described as: S1/2 Lot 17 & all Lots 18-21, Blk 16, Comstock & White’s Addition – City of Bathgate- to the City of Bathgate. Lot 4, Block 2, City Addition, City of Cavalier – Kenneth & Valerie Briese Lot 44, Blk 5, City of Crystal – Crystal Fire Department Lot 3 & W 10’ Lot 4, Blk 25 City of Pembina – Bertrand D Warner Lot 8 & E ½ Lot 9, Blk 21, City of Walhalla – Peter & Valerie Suderman W ½ Lot 5, Blk 21, City of Walhalla – Peter & Valerie Suderman W 8’ x 116’ in E ½ Lot 5, Blk 21, City of Walhalla – Peter & Valerie Suderman Upon a vote all voting in favor. Housing Authority Board minutes reviewed as presented. Jon Markuson, Kadermas Lee & Jackson met with the Board. Discussed the completed project on Hwy #55 & Hwy 4. Motion made by Corene Vaughn and second by Gary Nilsson to accept the project as completed and send a letter to the Department of Transportation so stating that project has been accepted. Upon a vote all voting in favor. Julie Doyle, Tax Director, present. Hearing set for addition of missed or omitted property. Motion made by Corene Vaughn and second by Hugh Ralston to add such missed or omitted properties as presented. All voting in favor. Motion made by Gary Nilsson to sell the county property described as Lots 3-6, Blk 25 and Lots 18-24, Blk 25, City of St Thomas to the City of St Thomas for $1.00 per lot. Motion second by Hugh Ralston. Upon a vote all voting in favor. Fair Board minutes reviewed as presented. Motion made by Gary Nilsson to approve the state rate for meals for costs incurred in transportation ordered by the county coroner to Bismarck or site required. Rates are 1st quarter $5.00, 2nd quarter $7.50, and 3rd quarter $12.00. Motion second by Corene Vaughn. Upon a vote all voting in favor. Board received copies of the 2006 annual audit report. Audit report is on file in the County Auditor’s office for public review. Tanya Wieler, HR met with the Board. First meeting in 2008 will be Wednesday, January 2, 2008. Meeting adjourned. Minutes of the November 20, 2007 approved by motion on December 4, 2007. November 20, 2007 Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room at the Courthouse with the following members present: Andy Adamson, Gary Nilsson, Corene Vaughn, Hugh Ralston, Hetty Walker. Chairman Adamson called the meeting to order. Minutes of the previous meeting approved upon motion of Gary Nilsson second by Corene Vaughn. Upon a vote all voting in favor. Jill Denault, Social Service Director, met with the Board regarding passenger insurance for parent aide worker. Motion made by Corene Vaughn to approve reimbursement of passenger car insurance in the amount of $686.00 to the individual. Motion second by Gary Nilsson. Vote: Gary Nilsson-yes; Corene Vaughn-yes; Hugh Ralston-yes; Hetty Walker-yes; Andy Adamson-yes. Motion carried. Board will check into coverage. Board allowed county claims. Corene Vaughn reported on department head meeting. Discussed contacting Lunseth Plumbing to look at pump situation in EOC. Discussed purchase of another county vehicle for county use. Water Resource Board met with Commission for regular monthly meeting. Water Resource Board has reinforced bridge east of Joliette and requests that site be signed and warnings be placed. Motion made by Corene Vaughn and second by Hetty Walker for Troy Kittelson, highway superintendent sign and post the bridge to make snow mobile riders aware of bridge. All voting in favor. Clarence Boettger will check with local snow mobile club on routes that are groomed. Discussed township officers meeting information. Discussed assessment for maintenance of Tongue River Watershed area. Water Resource Board will check into levying an assessment for maintenance on the Tongue River watershed. Water Resource board notified the board of a meeting with Les Wiedenmeier next Tuesday Nov 27 at 10:00AM regarding Renwick Dam rehab. Request for a pipe in the township road between Sections 20 & 16 Twp 160 Rng 52 for a 90’ 36” pipe from Herman Eelkema. Water Resource Board and Commission feel that cost of such pipe should be between the township and the individual. Motion made by Gary Nilsson to deny the request. Motion second by Corene Vaughn. Upon a vote all voting in favor. Sale of County Property: Sale of county property set for 11:00 AM. Motion made by Gary Nilsson and second by Hugh Ralston to accept the bid of the City of Bathgate for S1/2 Lot 17 & all Lots 18-21, Blk 16, Comstock & White’s Addition for $50.00. Upon a vote all voting in favor. Motion made by Corene Vaughn and second by Gary Nilsson to accept the bid of Kenneth & Valorie Briese for property described as Lot 4, Blk 2, City Addition, City of Cavalier in the amount of $3,000.00. Upon a vote all voting in favor. Motion made by Corene Vaughn and second by Hetty Walker to accept the bid of the Crystal Fire Department for property described as Lot 44, Blk 5, O T City of Crystal in the amount of $400.00. Upon a vote all voting in favor. Motion made by Hetty Walker and second by Hugh Ralston to accept the bid of Bertrand Warner for property described as Lot 3 and W 10’ Lot 4, Blk 25, O T City of Pembina in the amount of $2,500.00. Upon a vote all voting in favor. Motion made by Gary Nilsson and second by Hetty Walker to accept the bid of Peter Suderman for property described as Lot 8 & E1/2 Lot 9, Blk. 21, O T City of Walhalla in the amount of $2,000.00; W 8’ x 116’ in E1/2 Lot 5, Blk 21 O T City of Walhalla in the amount of $100.00; and W1/2 Lot 5, Blk 21, O T City of Walhalla in the amount of $100.00. Upon a vote all voting in favor. Becky Ault, 911/Disaster Emergency, met with the Board. Reported that regional committee is being formed and state is requesting names of three individuals from all levels of responders to serve on such regional committee. State will review nominations and chose one from each county. Motion made by Hetty Walker and second by Corene Vaughn to submit Brian Erovick, Jim Demell, & Becky Ault from Pembina County. Upon a vote all voting in favor. Ms Ault requested approval of a software upgrade for dispatch mapping. Ties into the city watch system funded by Homeland Security. Funds are available and allowable in the 911 fund. Cost of upgrade is $2,250.00. Motion made by Gary Nilsson to approve the upgrade. Motion second by Corene Vaughn. Vote: Gary Nilsson-yes, Corene Vaughn-yes, Hugh Ralston-yes, Hetty Walker-yes, Andy Adamson-Yes. Motion carried. Janet Dvorak, Red Regional Council, met with the Board. Discussed the Bennet property buyout in Cavalier Township. Property was advertised for sale with no bidders. Vince Austfjord has requested to purchase structure for $700.00 and will remove the structure and cleanup the area. Motion made by Corene Vaughn to allow Vince Austfjord to remove structure and clean up property described as Pt SW1/4SE1/4 Sec 8 Twp 161 Rng 54 (417’ x 521.25’) with work to be completed by December 15, 2007. Motion second by Hugh Ralston. Upon a vote all voting in favor. Discussion on selling of buyout property. As per state regulations, County cannot sell the property unless it is to another public entity. Deed restriction would continue with the property to a public entity which requires that no structure can be built on the property. The 2006 Hazard Mitigation program is being worked on. Two home owners have applied for 2006 buyout. Eleanor Stuberg, Public Health and Tanya Wieler, HR, met to discuss the vacancy of the Tobacco Program position. The position has been 3 days a week. Future cuts could make it less than three days. Current public health department staff willing to take on the duties of the program for the grant that runs through 2009. Motion made by Corene Vaughn and second by Hugh Ralston to approve the request of the Public Health Office to take over the Tobacco Program with additional compensation of $200.00 per month as of November 1, 2007. Reimbursement will be made to the County for salary adjustments from the Tobacco Grant. All other costs associated with the Tobacco Program are covered under the Tobacco Grant. Vote: Gary Nilsson-yes; Corene Vaughn-yes; Hugh Ralston-yes; Hetty Walker-yes, Andy Adamson – yes. Motion carried. Tanya Wieler, HR, discussed with the Board training and mileage costs. Motion made by Corene Vaughn to authorize the training and travel costs for workshop. Motion second by Hugh Ralston. Upon a vote all voting in favor. JDA minutes reviewed as presented. Housing Authority Board minutes reviewed as presented. Board reviewed the Financial Report as presented. Motion made by Gary Nilsson and second by Hetty Walker to accept the financial report as presented. All voting in favor. Board received a request for a tree planting variance in NE1/4 Section 20 Twp 161 Rng 56 (along Hwy #5) from Minnkota Power. Motion made by Corene Vaughn and second by Hetty Walker to approve the tree planting variance as per request. Upon a vote all voting in favor. Board received letter from the North Dakota Community Foundation requesting a notice of information review to meet the qualifications of the USDA RBOG grant. Motion made by Hetty Walker and second by Gary Nilsson to acknowledge the review. All voting in favor. Request received from the City of Walhalla to change their 2006 Self Help ½ Mill project to the Pembina River Trail Project. Funding amount would not change. Motion made by Hetty Walker and second by Gary Nilsson to approve the change in the project. Upon a vote all voting in favor. Board discussed the lease agreement with DaimlerChrysler Truck Financial for the 2008 Sterling Truck purchased by Pembina County. Motion made by Gary Nilsson and second by Hugh Ralston to authorize the Chairman to sign all necessary forms for the lease agreement purchase. Upon a vote all voting in favor. Board discussed the contract with Pro-West & Associates for the parcel data conversion to geodatabase format. Such upgrade to the GPS parceling program will allow pulling together of current parceling information that has been entered. Motion made by Gary Nilsson and second by Hetty Walker to authorize the chairman to sign such contract. Upon a vote all voting in favor. Minutes of November 6 approved by motion on Movember 20, 2007 November 6, 2007 Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room with the following members present: Gary Nilsson, Corene Vaughn, Hugh Ralston, Hetty Walker. Absent: Andy Adamson Jr. Vice-Chairman Nilsson called the meeting to order. Minutes of the October 16, 2007 meeting approved upon motion of Corene Vaughn and second by Hetty Walker. All voting in favor. Board allowed county claims. Board reviewed the fair board minutes as presented. Board reviewed report from N D Department of Transportation on federal funds available for road projects through 2009. Corene Vaughn reported that bike path has had a seal coat donated by Mayo Construction and Icelandic State Park. Becky Ault, 911/Disaster Emergency Director, met with the Commission. Requesting approval of grant application for Multi-hazard Mitigation plan. Five year anniversary of plan needs to be updated in 2008. Intent to apply application approved upon motion of Corene Vaughn and second by Hetty Walker. Upon a vote all voting in favor. Motion made by Hetty Walker to authorize Vice Chairman Nilsson to sign payroll as presented. Motion second by Hugh Ralston. Upon a vote all voting in favor. Board discussed distribution of the investment interest earned through October. Interest earned is $104,408.87. County General budget has line item of $40,000.00 for interest income. Motion made by Corene Vaughn and second by Hugh Ralston to distribute the interest as follows: County General $40,000.00 Highway Fund $40,000.00 General Reserve Fund $24,408.87 Motion second by Hugh Ralston. Upon a vote all voting in favor. Ken Wolf, Cavalier City Administrator, met with the Board. Discussed with the Board an error that has been found regarding the billing of electricity for the sheriff’s office. Board will discuss with State’s Attorney. City will provide additional information and reports. Water Resource Board, met with the Commission. Discussed the Cook bridge, eroding of the road. Board will discuss with Troy Kittelson, highway superintendent. Kathy Stremick, Walhalla Economic Development Director, met with the Board. Reviewed for the Board some of the Scenic-By-Way projects that are on going in the Walhalla area. Requesting sponsorship of a Transportation Enhancement Grant for a project to develop a scenic overlook at Tetrault State Forest along County Hwy #55. City of Walhalla agrees to be responsible for all funding, administration and maintenance of the project. Motion made by Corene Vaughn to authorize the sponsorship and support of the application on behalf of the City of Walhalla. Motion second by Hetty Walker. Total project would be approximately $70,000.00. Upon a vote all voting in favor. Kevin Lee, St Thomas, met with the Board. Requesting a ditch cleaning variance for the south side of Co Rd #11 along Sections 2, 3 & 4 – Twp 159 Rng 52 Motion made by Hugh Ralston to approve the variance. Motion second by Corene Vaughn. Upon a vote all voting in favor. Request has been made regarding the day after Thanksgiving, November 23, as a holiday for county employees. Motion made by Hugh Ralston to grant the day after Thanksgiving as a holiday. Motion second by Hetty Walker. Discussion. Roll Call vote: Corene Vaughn-no; Hugh Ralston-yes; Hetty Walker-no; Gary Nilsson-no; Andy Adamson-absent. Motion failed. Motion made by Corene Vaughn to grant the morning of December 24th as a holiday for county employees. NDCC states that the afternoon of December 24 is a holiday. Motion second by Hetty Walker. Roll Call vote: Corene Vaughn-yes; Hetty Walker-yes; Hugh Ralston-yes; Gary Nilsson-yes; Andy Adamson-absent. Motion carried. Hearing set for 11:00 AM for cities and or townships with county property to object to appraisals placed on such properties. No one appeared. Appraisals stand as set by the board. County tax sale date is Tuesday, November 20, 2007 at 11:00 AM. Township officers annual meeting is set for Monday, November 19 at 12:00 noon in the EOC. Board reviewed bids for the interest rate on a county certificate of indebtedness. Motion made by Corene Vaughn and second by Hugh Ralston to accept the bid of the Bank of Hamilton for 4.5% on the county certificate in the amount of $85,000.00. Upon a vote all voting in favor. Board reviewed the uncollected tax report. Tax year 2006 collected at 96.24% as of October 31, 2007. Motion made by Hetty Walker and second by Hugh Ralston to authorize Vice Chairman Nilsson to sign the re-purchase deed to David O & Kathy Bjornstad for Lot 3, Blk 56, City of Walhalla. Upon a vote all voting in favor. Motion made by Hetty Walker and second by Hugh Ralston to authorize the Chairman to sign the Administrative contract with the Red River Regional Council for the 2006 DR-1645 Hazard Mitigation grant. No county funds involved in the contract, all costs would be covered from individuals or the grant. Upon a vote all voting in favor. Lesley Lubenow, Extension Agent, met with the Board. Reviewed with the Board the Pembina County Narrative report published in the Extension Office. Reviewed projects participated in during the last few months. Auditor/Treasurer, Dorothy L Robinson, discussed with the Board the process for the 2008 primary and general election. Several counties across the state are looking at doing a vote by mail election for both the Primary and General elections. After attending meetings in Bismarck, looking at possibly using the vote by mail option in Pembina County. Cost savings, larger voter participation, are some of the reasons to look at the all mail. Will do some publicity on the option and see what response we get from the citizens. Board attended risk management workshop in the afternoon. October 16, 2006 minutes approved by motion on November 6, 2007 October 16, 2007 Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room at the Courthouse with the following members present: Andy Adamson, Gary Nilsson, Corene Vaughn, Hugh Ralston, Hetty Walker. Chairman Adamson called the meeting to order. Gregg Webster and Lois Coggon, AFLAC representatives, met with the Board. This is the annual sign up week for the county employee group. Minutes of October 2, 2007 and special meeting of October 9, 2007 approved upon motion of Hetty Walker and second by Gary Nilsson. Upon a vote all voting in favor. Board allowed county claims. Board received letter of request from the State Fair Board for the appointment of the Commission delegate. Motion made by Gary Nilsson to appoint Neil Fleming as the County Commission delegate to State Fair Board annual meeting. Motion second by Hetty Walker. Upon a vote all voting in favor. Sharon Culliton, Enbridge Pipeline, met with the Commission. Discussed with the Board the request from Enbridge to add two additional pipe to the existing right of way that Enbridge has. All paved county roads will be bored, with no disruption to the road. Motion made by Gary Nilsson and second by Corene Vaughn to approve the following resolution and crossing permit for Enbridge Pipeline: WHEREAS, Enbridge Energy, Limited Partnership (formerly known as Lakehead PipeLine Company, Limited Partnership), a Delaware limited partnership (hereinafter “Enbridge”), has made application to the Pembina County Board of Commissioners for a permit to construct, lay and maintain two pipelines in accordance with the attached proposed Pipeline Road Crossing permit (with attachments) (hereinafter “Permit”); and WHEREAS, the permit involves roads, ditches and rights-of-way under the jurisdiction of the Pembina County Board; and WHEREAS, granting this Permit will permit Enbridge to install two additional pipelines in its existing rights-of-way that cross County road(s); and WHEREAS, the County consents to Enbridge’s pipelines crossing the County roads, ditches and rights-of-way. NOW, THEREEFORE, BE IT RESOLVED that the Permit be granted and executed to the extent that this County Board is empowered to grant the same by the properly authorized County officials. PIPELINE ROAD CROSSING PERMIT KNOW ALL MEN BY THESE PRESENTS: That the undersigned, on behalf of the County Board of Pembina County, North Dakota (hereinafter called “Grantor”), does hereby grant and convey to Enbridge Energy, Limited Partnership (formerly known as Lakehead Pipe Line Company, Limited Partnership), a Delaware limited partnership, with offices located at 119 North 25th Street East, Superior, Wisconsin 54880 (hereinafter called “Grantee”) its successors and assigns, a permit to construct, operate, maintain, inspect, remove and replace two pipelines that are presently proposed by Grantee to be 36 and 20 inches in diameter, together with fittings, casings, protective apparatus and all other equipment and appurtenances as Grantee may determine to be convenient in connection therewith for the transportation of oil, other liquid hydrocarbons, and any product or by-product thereof, or any material or substance which can be conveyed through a pipeline, upon, under and across all of Grantor’s roads, ditches, and rights-of-way along Grantee’s existing pipeline right-of-way or any relocation thereto. Said construction is scheduled to commence during summer 2008 and summer 2009 (approximate timeframe). Grantee shall construct through said roadways in a proper and efficient manner by boring all paved roads and open cutting all gravel roads, unless local conditions require other methods. All road crossings will be coordinated with Grantor’s Road Supervisor or their designate(s) to lessen any inconvenience to local traffic. Grantee shall restore all affected roadways (including construction access roads) to their pre-construction condition and agrees to compensate Grantor for damages to such roadways that are caused by Grantee and that are not repaired to their pre-construction condition. Also, if there needs to be any adjustment to the pipeline because of Grantor’s future highway construction, Grantee will be responsible for all incurred costs. The Grantor reserve the right to the full use and enjoyment of said premises except as the same may be necessary for the purposes herein granted to the Grantee. Upon a vote all voting in favor. Resolution adopted and permit approved. Bob Olson, Glasston, met with the Board. Discussed pipe and ditch on south side of County #3. Has discussed with Troy Kittelson, Highway Superintendent. Will check with Water Board if a flow study is needed. Request for ditch cleaning variance on south side of Co Hwy #3 along NW1/4 Sec 9 Midland Township and South Side of Co Hwy #3 along NW1/2 Sec 12 N St Thomas Township, and cleaning on south side at junction with 149th Ave NE. Motion to approve ditch cleaning variance made by Corene Vaughn and second by Gary Nilsson. All voting in favor. Discussed request for a pipe at Sec 8 & Sec 18 Midland Township. Will have Troy Kittelson check. John McDonald, Walhalla, met with the Board. Discussed with the Board special assessment project in Walhalla City. Discussed valuations of agricultural land on Bathgate Township. Becky Ault, 911/Disaster Emergency Director, met with the Commission. Reviewed with the Board a Public Safety Interoperable Communication Grant. Survey has been completed from responders. Will look at allocation of $5,000.00 in 2009 emergency management budget for local match. Motion made by Corene Vaughn to allocate $5,000.00 in the 2009 budget for the local match of the project. Motion second by Hetty Walker. Upon a vote all voting in favor. Homeland Security Grant funds available for emergency alert notification system. System will allow for mass notification for preprogrammed groups. Weather alerts, school closings, county wide notices, etc could be used in case of an emergency. Motion made by Gary Nilsson to authorize purchase of emergency alert system with Homeland Security Funds in the amount of $21,000.00. Motion second by Corene Vaughn. All equipment and installation covered with Homeland Security funds. Any future maintenance costs would be covered with 911 fees. Upon a vote: Gary Nilsson – yes, Corene Vaughn-yes, Hugh Ralston-yes; Hetty Walker-yes, Andy Adamson-yes. Motion carried. Housing Authority Board minutes reviewed as presented. Hetty Walker reported on prescription drug program that was presented at the Association of Counties workshop. Program is for all county residents. Inquires will be made relating to participating pharmacies. Tanya Wieler, HR, met with the Board. Discussed bike rack for courthouse building. Ms. Wieler reported that she will be attending workshop in Bismarck on October 24. Request received from Drayton Curling Club for a gaming site authorization at the Joliette Hideout Saloon. Motion made by Hugh Ralston and second by Gary Nilsson to approve the site authorization at the Joliette Hideout Saloon. Upon a vote all voting in favor. Board reviewed price quotes for a skid steer for highway department. Quotes received from RDO Equipment, Butler Machinery, Titan Machinery, Park River Implement, and Cavalier Equipment. Motion made by Corene Vaughn to purchase the skid steer from Park River Implement for $29,455.00. Motion second by Hugh Ralston. Roll call vote: Gary Nilsson-yes, Corene Vaughn-yes, Hugh Ralston-yes, Hetty Walker-yes, Andy Adamson-yes. Motion carried. Motion made by Hetty Walker and second by Gary Nilsson to authorize the chairman to sign the minutes as presented. Upon a vote all voting in favor. Board reviewed the financial report as presented. Motion to approve the financial report made by Gary Nilsson and second by Corene Vaughn. Upon a vote all voting in favor. Appraisal of county property. Board will place appraisal on property foreclosed on by the county. Sale date is third Tuesday in November, which is November 20, 2007 at 11:00AM in the Commissioners Meeting Room. Request for a ditch cleaning variance received from Arni Peterson. Requesting to clean ditch on north side of County Hwy #1 (1/4 mile) along Section 6 in North Cavalier Township. Motion to approve made by Gary Nilsson and second by Corene Vaughn. All voting in favor. Meeting adjourned. Next meeting set for November 6, 2007. Minutes of the october 2 and special meeting of October 9 approved by motion on October 16, 2007, Tuesday, October 9, 2007 8:20 AM Special meeting The following members of the Pembina County Commission were present at a special meeting held on Tuesday, October 9, 2007 at 8:20 AM at the Ramkota Inn in Bismarck, North Dakota: Andy Adamson, Corene Vaughn, Hetty Walker. Jon Markuson, Kadermas, Lee & Jackson, also present. The Board met with representatives of the North Dakota Department of Transportation to review the federal funds available to Pembina County through the federal aid highway fund. Pembina County will be receiving approximately $300,000.00 for a federal aid road project for 2008. County plans to bank funds in order to build the county share and NDDOT share of any project. Road project completed in 2007 used funds allocated through 2007. Board discussed with the ND DOT officials the bridge program. Currently the NDDOT has all their bridge funds committed through 2009. NDDOT has specifications for any bridge project being proposed. If alternate routes available, NDDOT may not be willing to fund the cost of replacing a bridge. Priority routes and need have to be reviewed. NDDOT encourages the county commission and township officials to set priority roads within their jurisdictions. BOARD OF PEMBINA COUNTY COMMISSIONERS PROCEEDINGS October 2, 2007 Board of Pembina County Commissioners met in regular session at 9:00 AM in the Commissioners Meeting Room at the Courthouse with the following members present: Andy Adamson, Gary Nilsson, Corene Vaughn, Hugh Ralston, Hetty Walker. Chairman Adamson called the meeting to order. Minutes of the previous meeting approved with addition as follows: Motion made by Corene Vaughn and second by Hetty Walker to authorize a levy of 3.00 mills for the Pembina County Job Development Authority. Vote: Vaughn – yes, Ralston-Yes, Walker-Yes, Adamson – yes. Motion carried. Minutes with correction approved upon motion of Corene Vaughn and second by Hugh Ralston. All voting in favor. Board allowed claims. Board received a request from Jennifer Polly to gift 8 hours of sick leave to Kathleen Carpenter. Motion made by Hetty Walker to approve the request. Motion second by Gary Nilsson. Upon a vote all voting in favor. Board reviewed draft of flood protection plan from the SWC. Troy Kittelson, highway superintendent, and Jon Markuson, Kadermas Lee & Jackson met with the Board. Discussed future road projects. Mr. Markuson will be at meeting in Bismarck with NDDOT next week during the annual county conference. Also discussed bridges around the county. Board approved Troy Kittelson to solicit prices for a skid steer for the highway department. Budget Hearing: Budget hearing set for 10:30 AM. No one appeared in opposition or in agreement of the published budget. Motion made by Gary Nilsson to approve the 2008 budget as presented. Motion second by Corene Vaughn. Upon a vote: Gary Nilsson – yes, Corene Vaughn – yes, Hugh Ralston-yes, Hetty Walker-yes, Andy Adamson- yes. Motion carried. Board received a letter of resignation from David Duncan from the Pembina County Reorganization Committee. Motion made by Gary Nilsson to accept the resignation. Motion second by Hugh Ralston. Upon a vote all voting in favor. Board discussed possible replacements to Reorganization Board. Motion made by Hugh Ralston to appoint Bob Merrill to fill the unexpired term on the County Reorganization Committee. Motion second by Corene Vaughn. Upon a vote all voting in favor. Auditor/Treasurer, Dorothy L Robinson, reported to the Board that the State Tax Certification has been received with no state changes to agricultural, residential, & commercial properties in Pembina County for the 2007 tax year. Motion made by Hetty Walker and second by Gary Nilsson to authorize the chairman to sign the payroll as presented. All voting in favor. Board received a request from Lesley Lubenow, Extension Agent, for reimbursement of cell phone roaming charges when on an inspection in the Walhalla area. Motion made by Corene Vaughn to approve the request in the amount of $8.28. Motion second by Gary Nilsson. Upon a vote all voting in favor. Motion made by Hetty Walker and second by Corene Vaughn to authorize the chairman to sign the minutes as presented. Upon a vote all voting in favor. Water Resource Board minutes reviewed as presented. Board reviewed request from Enbridge Pipeline for a resolution relating to the addition of two pipes in current right of way of County Hwy 55 & County Hwy #1. No decision, schedule for Oct 16 meeting. Meeting adjourned. Board attended Pubic Service Commission Hearing in the afternoon at the EOC relating to the additional pipe being requested by Enbridge Pipeline. Minutes of September 18 approved by motion at october 2, 2007 meeting with a correction. September 18, 2007 Board of Pembina County Commissioners me at 9:00 AM in the Commissioners Meeting Room at the courthouse with the following members present: Andy Adamson, Gary Nilsson, Corene Vaughn, Hugh Ralston, Hetty Walker. Chairman Adamson called the meeting to order. Minutes of the September 4, 2007; Special Meeting of September 6, 2007; and Special Meeting of September 17, 2007 approved upon motion of Gary Nilsson and second by Hugh Ralston. Upon a vote all voting in favor. Board allowed claims. Housing Authority Board minutes reviewed as presented. Request for a raffle permit from St Joseph’s Preservation Society approved by motion of Gary Nilsson and second by Hetty Walker. Upon a vote all voting in favor. Job Development Authority Board minutes reviewed as presented. Board reviewed the financial report as presented. Financial report accepted upon motion of Hetty Walker and second by Corene Vaughn. Upon a vote all voting in favor. Board reviewed the uncollected tax report as of August 31, 2007. The 2006 tax is collected at 94.37% as of August 31, 2007. Request received from Jeff Anderson for a ditch cleaning variance for ditch on the South side of Co Hwy #3 and E side Co Hwy #12 along Sec 15 160-55. Motion to approve made by Hugh Ralston and second by Gary Nilsson. Upon a vote all voting in favor. Board discussed the proposal to levy 3 mills for a county loan fund to purchase and/or repair of highway equipment. RESOLUTION WHEREAS, in the judgment of the Board of County Commissioners of Pembina County, North Dakota, all taxes authorized to be levied for the calendar year ending December 31, 2008 for general or specific purposes are insufficient to carry on the primary governmental functions of said county, including the purchasing and/or repair of highway department equipment for which Pembina County, North Dakota, is obligated to provide and maintain, and are insufficient to pay the mandatory obligations imposed by law upon said County, including those obligations already awarded by contract, payable out of its general and special funds, and WHEREAS, Chapter 57-47 of North Dakota Century Code affords said Board of County Commissioners an opportunity to make application for a loan from a Banking Association upon the completion of such application as said Chapter and the Industrial Commission of the State of North Dakota, may prescribe or approve; and WHEREAS, in the judgment of said Board of Commissioners of said County will have insufficient funds in the amount of $85,000.00 to carry out its primary governmental function, as it is necessary to make application for a loan in that amount, NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Pembina County, North Dakota as a regular meeting held on September 18, 2007 with a quorum of its members present and voting as follows: 1. That said Pembina County, North Dakota, by and through its Board of County Commissioners hereby authorize the County Auditor/Treasurer and Chairman of said Board of County Commissioners to sign and process an application for the purpose of borrowing $85,000.00 from a Bank in Pembina County that currently is a depositor of Pembina County funds in a money market account; term of loan to be for no more than one year from the date of entering into agreement with such bank to borrow such funds; under and pursuant to the provisions of NDCC 57-47. 2. That attached hereto and made a part thereof, is a statement of the financial condition of the various accounts of said County, and the obligations incurred showing the need for such loan. 3. That said Pembina County, North Dakota hereby agrees that said loan is approved in whole or in part, that it, by and through its Board of County Commissioners will levy a general tax from year to year upon all the general taxable property of said county, not to exceed three mills for any one year, for the purpose of providing funds sufficient to repay the amount of said loan, with interest, at the time of maturity of such loan to be evidenced by the issuance of Certificates of Indebtedness by said county. 4. The said Board of County Commissioners of Pembina County hereby establishes a special fund in the County Treasury of Pembina County, North Dakota hereby designated as “County Loan Fund(Highway Dept)” in anticipation of the granting of said loan, and all monies collected from the general tax levied pursuant to said loan under Chapter 57-47, NDCC shall be deposited to the credit of said special fund, and said fund shall be used only for the purpose of repaying the principal and accrued interest due upon said loan. When said loan has been paid in full, any balance remaining in said special fund shall be transferred to the general fund of said county. Commissioner Corene Vaughn moved for the adoption of the foregoing Resolution, which motion was seconded by Commissioner Hugh Ralston , upon a roll call vote the following Commissioners were present and vote as follows: Hetty Walker-Yes, Hugh Ralston-Yes, Corene Vaughn-Yes, Gary Nilsson-Yes, Andy Adamson-Yes. Resolution declared adopted and Auditor/Treasurer directed to contact all county banks in Pembina County that carry a money market account with Pembina County for bids on an interest rate and to begin the process of said loan application. Water Resource Board met with the Commission. Discussed work being done on Drain #64. Reported to the board on the Tongue River cutoff project being worked on. Will continue to work with highway department on getting the block installed and work completed. Neil Meagher, Pembina, met with the Commission and Water Board. Discussed area where pipeline is close to the surface on Drain #42. Requesting that areas on Pembina River be built up to eliminate erosion. Will contact Enbridge representative to meet with the Water Resource Board and Commission at the site if possible. Don Defoe, Pembina, met with the Commission. Requesting information on the status of Bridge #129-05 which was closed in November of 2004. Board has since decided that the bridge deck be removed to avoid future costs if deck fell into the river. Bridge will not be replaced if funding is not available from ND Department of Transportation, and currently NDDOT will not fund if alternate route is available. Board discussed that priority routes both roads and bridges are going to have to be looked at because of the cost that it takes to maintain and replace. Mr. Defoe also discussed procedures for bidding of equipment and processes the Board uses in purchasing equipment. Mr. Defoe does not feel that proper notices are published. States that advertisement of bids is required under NDCC 24-05-04. Becky Ault, 911/Emergency Manager, met with the Commission. HMEP grant being closed out and claims have to be paid by September 30, 2007. Requesting permission to pay bills before the next meeting. Motion made by Gary Nilsson to authorize payment of the HMEP grant claims. Motion second by Corene Vaughn. Upon a vote all voting in favor. Gary Nilsson absent for the afternoon session. Tanya Wieler, HR, present. Hearing set for decision on appeal requested from Julie Doyle and Lisa Wieler. Julie Doyle present. Discussed salary committee recommendations for tax director department. Due to the salary package passed by the Board of Commissioners motion made by Corene Vaughn to accept the salary committee recommendations and deny the appeal. Motion second by Hugh Ralston. Upon a vote all voting in favor. Appeal hearing set for 1:30 PM withdrawn by Jo Anne Lupien as per faxed notice. Ms. Doyle reported that she has received a listing of improvements made at the Drayton American Crystal Sugar Beet Plant. A tour of the facility will take place in early October. Tanya Wieler, HR, discussed with the Commission if they want to appoint a commission member to attend department head meetings. Board agreed that Corene Vaughn would attend the department head meetings and report back to the Board. Meetings are held the third Tuesday of each month. Board received a request from Valorie Letkeman to gift 24 hours of sick leave to Kathleen Carpenter. Motion made by Hugh Ralston to approve the request to gift the sick leave. Motion second by Hetty Walker. Upon a vote all voting in favor. Board discussed budget for the noxious weed program. Motion made by Hugh Ralston to levy 3 mills for the weed program in order to qualify for the cost share program with landowners. Motion second by Hetty Walker. Vote: Hetty Walker-yes, Hugh Ralston-yes, Corene Vaughn-yes, Andy Adamson-yes. Gary Nilsson-absent. Motion carried. Board continued to work on the county budgets. Discussion on the mill levy for the Pembina County Fair. Fair Association is requesting that .50 mill remain. Fair Board receives 1 mill by vote and the additional .50 mill by Board action. Motion made by Corene Vaughn and second by Hetty Walker to continue the Pembina County Fair levy at 1.50 mills. Upon a vote: Corene Vaughn – yes, Hetty Walker – yes, Andy Adamson- yes, Hugh Ralston-not voting, Gary Nilsson- absent. Motion carried. Motion made by Corene Vaughn and second by Hetty Walker to levy the following mill levies for tax year 2007: County Library 1.00 mill Water Resource 4.00 mills Red River Water Resource Board – 1.00 mill Senior Citizen – 1.00 mill Faith in Action – 1.00 mill County Farm to Market – 10.00 mills Ambulance – 5.00 mills County Airport – 2.00 mills Historical Society - .25 mill Advertising - .50 mill Oasis – 1.50 mills County Loan Fund – 3.00 mills Upon a vote all voting in favor. Motion carried. Annual budget hearing is set for Tuesday, October 2, 2007, at 10:30 AM Meeting adjourned. Minutes of Sept 4, Sept 6, & Sept 17, 2007 approved by motion at September 18, 2007 meeting. September 17, 2007 Special meeting 9:00 AM Board of Pembina County Commissioners met in special session in the Commissioners Meeting Room at the Courthouse with the following members present: Andy Adamson, Gary Nilsson, Corene Vaughn, Hugh Ralston. Absent: Hetty Walker Meeting called to order by Chairman Adamson. Tanya Wieler, HR, also present. Board met with Department heads to review line items on the 2008 budget requests. Reviewed the line items that were adjusted in order to balance the budget with available revenues and tax levy. Board discussed extensively the 2008 budgets and where employees are at with salaries and benefits. Discussed the process for committee adjustments to bring employees into line with market and internally. Motion made by Corene Vaughn to grant a 2% salary increase or a minimum of $900.00 to all employees and to also incorporate the committee recommendations as presented by the salary review committee. For the General Fund place a transfer in the revenue projection from the General Reserve in the amount of $20,000.00. Social Service department will work within the levy limitations for their department. Motion second by Hugh Ralston. Roll call vote: Gary Nilsson – yes, Corene Vaughn – yes, Hugh Ralston – yes, Andy Adamson-yes. Motion Sept 6, 2007 Board of Pembina County Commissioners met in special session at 9:00 AM in the Courthouse with the following members present: Andy Adamson, Gary Nilsson, Hugh Ralston. Chairman Adamson called the meeting to order. Worked on county budgets. September 4, 2007 Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room with the following members present: Andy Adamson, Gary Nilsson, Corene Vaughn, Hugh Ralston, Hetty Walker. Meeting called to order by Chairman Adamson. Minutes of the August 21, 2007 meeting and special meeting of August 30, 2007 approved upon motion of Hetty Walker second by Corene Vaughn. All voting in favor. Board allowed claims. Pembina County Fair Board minutes reviewed as presented. Motion made by Hetty Walker and second by Hugh Ralston to approve the payroll as presented. Upon a vote all voting in favor. Lynette Flage & Kathy Stremick, Pembina County JDA, and, Lori Estad, Regional Council, met with the Board. Presented a slide presentation on projects that have been funded through the JDA around the county. Reviewed with the Board what the Pembina County Job Development Authority wants to do in the future. Goals are: • Create employment for the region either directly or indirectly. • Expand dollars available for distribution by the JDA. • Be pro-active and work to assist in expansion of current enterprise. • Develop strong partnerships at the community, county, regional and state levels. Currently the Pembina County JDA received 2 mills. Requesting the commission to increase the mill levy to 4 mills to allow for discretionary funds to assist more individuals and businesses. Allow JDA to be present at trade shows and would allow more promotional projects of the area. It will help to fulfill the needs of the future with local funds when businesses look at coming into the area. Board will consider in their budget reviews. Water Resource Board met with the Commission. Discussed Tongue River Cutoff, water needs to be running in the Tongue River. Water Resource Board has received approval to place block to move water into the Tongue River. Will work with the highway department on getting into place. Tina Lorenzen, Tobacco Coordinator, met with the Board. Reviewed with the Board the Tobacco Program and updated the Board on the programs that have been presented and are currently being worked on. Presented to the Board the following Resolution requesting that October 22-31, 2007 be declared Red Ribbon Week in Pembina County. Motion made by Hetty Walker and second by Gary Nilsson to adopt the following Resolution: Whereas, cities across Pembina County have been plagued by the numerous problems associated with alcohol, tobacco and other drug use; and Whereas, there is hope in winning the War on Drugs, and the hope lies in the hard work and determination of our communities to create a drug free environment; and Whereas, local leaders, in government and in the community, know that the support of the people in the neighborhoods is the most effective tool they can have in their efforts to reduce use of alcohol, tobacco, and other drugs by citizens of Pembina County; and Whereas, success will not occur overnight, our patience and continued commitment to drug education and prevention are imperative; and Whereas, the red ribbon was chosen as a symbol commemorating the work of Enrique "Kiki" Camarena, a Drug Enforcement Administration agent, who was murdered in the line of duty and has come to represent the belief that one person CAN make a difference; and Whereas, Red Ribbon Campaign was established by Congress in 1988 to promote this belief and encourage a drug-free lifestyle and involvement in drug prevention efforts; and; Whereas, the Pembina County Red Ribbon Committee has been established by Pembina County to help create awareness of the drug problems facing every community; to develop parent and community teams to combat alcohol, tobacco, and other drugs; and to promote drug-free lifestyle for the citizens of Pembina County; and Whereas, October 22 - 31, 2007, has been designated Pembina County Red Ribbon Week calling on all citizens of Pembina County to show their support for a drug-free state by wearing a red ribbon and participating in drug-free activities during that week: Now, Therefore. Be It Resolved Pembina County Commission do hereby proclaim October 22 - 31, 2007, as Pembina County Red Ribbon Week in this County, and encourage all citizens, businesses, public and private agencies, media, religious and educational institutions to wear and display red ribbons and participate in drug-free activities throughout that week, joining the rest of the state in promoting the Red Ribbon Celebration and a drug-free Pembina County. Upon a vote all voting in favor. Kevin Lee, St Thomas, met with the Commission. Requesting to clean ditch along Co Rd #11 on north side of Sec 34-160-51 and north side of Co Hwy #11 along Sec 33-160-52. Board approved ditch cleaning variance. Discussed lowering pipe in crossing at Sec 33 & 34-160-51. Will work with Troy Kittelson, highway superintendent, on projects. Tim Hartje & Mike Hartz, Pembina County Fair Association, met with the Commission. Discussed the 2008 Budget for the Fair Association. Requesting that the Board continue to levy the additional ½ mill to support the fair. Board will review with final budget. Becky Ault, 911/Disaster Emergency Director, met with the Board. Discussed FEMA audit and townships that may have to refund monies. Discussed CTP grant. Grant needs to be closed out. Will contact the State Water Commission on remaining work. Hazard Mitigation grant funds available. PDM grant funds are available, board approved application. NIMS training program continues in the county. Brian Erovick, Sheriff, met with the Commission. Reported that 2001 Crown Victoria has been sold. Discussed work that needs to be done in the sheriff residence living quarters. Some carpet replacement and painting needs to be done. Brian will ask for prices. Water Resource Board minutes reviewed as presented. Request received from Brad Chisholm to transfer the liquor license of Chizzy’s to the Leroy Hall for September 22, 2007 for a wedding dance. Motion made by Gary Nilsson and second by Hetty Walker to approve the transfer. Upon a vote all voting in favor. Board received request to recommend approval of the Pembina County Historic Preservation Commission review of National Register of Historic Places Nomination of the Gunlogson farmstead. Motion made by Hugh Ralston and second by Corene Vaughn to agree with the recommendation of the commission in nominating the Gunlogson farmstead and authorize the chairman to sign the recommendation. Upon a vote all voting in favor. Board reviewed proposals received for replacement of the curb and sidewalk in front of the courthouse and a section of sidewalk near the Social Service Office. Motion made by Gary Nilsson to accept the proposal of Wieler Construction in the amount of $13,514.00. Motion second by Corene Vaughn. Upon a vote all voting in favor. Board approved the request for a pipe in NE1/4 Sec 11-162-56. Landowners will provide pipe and install. Approved by motion of Corene Vaughn and second by Gary Nilsson. Approved by Lamoure Township and Water Resource Board. All voting in favor. Board will work on county budgets on Thursday, September 6, 2007 at 9:00 AM. Minutes of August 21, 2007 and August 30, 2007 Special meeting approved by motion on September 4, 2007. August 21, 2007 Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room at the Courthouse with the following members present: Andy Adamson, Gary Nilsson, Corene Vaughn, Hugh Ralston, Hetty Walker. Chairman Adamson called the meeting to order. Minutes of the August 7 meeting and Special Meeting of August 16 approved upon motion of Corene Vaughn and second by Hetty Walker. Upon a vote all voting in favor. Board allowed claims. Fair Board minutes reviewed as presented. FEMA audit report reviewed as presented from Emergency Management. Housing Authority Board minutes reviewed as presented. Brian Erovick, Sheriff, met with the Commission. Discussed staff changes in sheriff’s department. Former sheriff’s residence is going to be vacant. Current staff has expressed interest in moving into the residence and continue assisting in the care of any jail prisoners. Board in agreement that Sheriff Erovick work within his department to handle meals for the prisoners. Troy Kittelson, highway superintendent, also present. Water Resource Board and Paul Bonaime, Neche, met with the Commission. Discussed drainage along south side of Hwy #55 east of Neche. Requesting that ditch be cleaned along Sec 9-163-53. Will work with the township board and water resource board on problem in SW1/4 Sec 8-163-53. Highway department will look at cleaning the ditch on the south side of Co Hwy #55 in Sec 9-163-53. Water Resource Board discussed water at Tongue River cutoff, water has to be channeled to continue flow in the Tongue River. Water Board will request assistance from the State Water Commission. Discussed pipe in township road on Dr #7. Highway department will help install. Will inspect pipe removed, may be able to be used in another location if pipe is in good enough condition. Discussed culvert in Section 4-161-54 north of Cavalier. Ditch handles a large amount of water from the west. Pipe needs to be replaced. Commission visited the site on August 7, 2007. Andy Adamson, Chairman, left the meeting. Vice Chairman, Gary Nilsson, continued with the meeting. EMS committee, met with the Board. Board received annual reports for the ambulance groups and the quick response units. Becky Ault, Sherry Hannesson, Deb Stark, Lisa Letexier, Linda Otto, Joy Hillukka, Larae Horgan, Martha Anderson, present. Requesting to keep the mill levy at the 5.00 mills with 1 mill dedicated to education. Training has been helpful in keeping volunteers and responders. Board reviewed the financial report as presented. Motion made by Hetty Walker and second by Hugh Ralston to accept the report as presented. Upon a vote all voting in favor. Board reviewed bridge information received from the North Dakota Department of Transportation. Highway Superintendent has also received a copy. Board reviewed the proposed mutual aid agreement with the State Department of Health. Purpose of the agreement is to facilitate the provision of mutual aid and assistance between and among the State Department of Health and local public health units. Request received from operators of the Hideout Saloon at Joliette for a liquor license. Location has been closed but would be opening September 1, 2007 if license available. Motion made by Hetty Walker and second by Hugh Ralston to issue a county liquor license to the Hideout Saloon. License fee to be prorated from September 1, 2007 to December 31, 2007. Renewal will be required for 2008. Upon a vote all voting in favor. Motion made by Hetty Walker and second by Hugh Ralston to authorize the chairman to sign letter to the N D State Auditor’s stating that all information requested and needed to complete the financial audit of the records for Pembina County have been provided. Upon a vote all voting in favor. Motion made by Corene Vaughn and second by Hugh Ralston to authorize the Chairman to sign the July minutes as presented. Upon a vote all voting in favor. Board met with Jim Hines, Community Service, to review 2008 budget. Reviewed with the Board the program and its use at this time. Requests that the Board review the program at the end of 2007 and discuss options at that time. Michelle Hardy, Faith in Action, met with the Board and presented the 2008 budget for the Faith in Action program. Mill levy was passed at Nov 2006 election with 1 mill being designated to Faith In Action from the mills allowed in NDCC 57-15-56. Helen Schill, Extension Office, met with the Commission. Discussed the archery equipment for the youth program. Helen is in charge of the equipment and has it secured in a trailer. Discussed bike rack for the courthouse. Dick Letexier to check suppliers. Andy Adamson rejoined the meeting. Meeting turned over to Chairman Adamson. Water Resource Board and Andy Horsely met with the Commission. Discussed pipe in driveway north of Cavalier in Section 4-161-54. Mr. Horsely met with the Water Resource Board and they visited the site earlier in the day. Mr. Horsely requesting assistance in replacing the pipe. Water Board reviewed again the amount of water that flows through this ditch. Cost of new pipe 40’x60” is approximately $2320.00. There are 4 – 36” pipes upstream that flow into this pipe to handle the area west. In agreement to check with Cavalier Township. Mr. Horsely in agreement to assist in the cost of such pipe. Highway department could do the installation. Corene Vaughn will contact Cavalier Township and relay information to Water Resource Board, Mr. Horsely and Troy Kittelson, highway department. Brian Erovick, Sheriff, met with the Commission to review 2008 budget. Troy Kittelson, highway superintendent, met with the Commission to review the highway department 2008 budget. Board discussed the removal of the bridge deck on bridge in Pembina Township. Swingen Construction quoted a bid of $24,300.00. Bridge decks are usable and could be used in a different location if salvaged. Bridge has been closed for some time. Board called a special meeting for August 30, 2007 at 9:00 AM. Will hold appeal hearing and work on county budgets. August 30, 2007 9:00 AM Special Meeting Board of Pembina County Commissioners met in special session at 9:00 AM with the following members present: Andy Adamson, Gary Nilsson, Corene Vaughn, Hugh Ralston, Hetty Walker. Tanya Wieler, HR, also present. Appeal hearings. Julie Doyle & Lisa Wieler, Tax Directors Office. Appeal hearing regarding committee recommendation. No decision. Board worked on county budgets. Minutes of August 16, 2007 Special meeting approved by motion on Augusut 21, 2007. August 16, 2007 Special Meeting Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room in special session on Thursday, August 16, 2007 with the following members present: Andy Adamson, Gary Nilsson, Corene Vaughn, Hugh Ralston, Hetty Walker. Meeting called to order by Chairman Adamson. Worked on several county department 2008 budgets. Motion by Corene Vaughn to allocate the $40,000.00 budgeted amount in the Maintenance Budget for a window project to be placed into a contingency fund for future window project. Motion second by Hugh Ralston. Upon a vote all voting in favor. Board will meet again during regular meeting day and possible one more day to complete the budgets. Date and time will be discussed at Commission Meeting. Minutes of the August 7 meeting approved by motion on August 21, 2007. August 7, 2007 Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room at the Courthouse with the following members present: Andy Adamson, Gary Nilsson, Corene Vaughn, Hugh Ralston, Hetty Walker. Chairman Adamson called the meeting to order. Minutes of the July 17, 2007 meeting approved upon motion of Corene Vaughn and second by Hugh Ralston. Upon a vote all voting in favor. Board allowed claims. Abatement Hearings: Julie Doyle, tax director, present. Board received application for abatement from Perry & Elaine Lee for property described as: E 17’ x N 116’ Lot 5 & N 116’ Lot 6, Blk 21, OT, City of Walhalla. Requesting that valuation be lowered for 2005 & 2006 from $10,000 to $5,000. Application denied by the City of Walhalla. Board in agreement with the City of Walhalla that lots have value and that building useable. Motion to deny application made by Gary Nilsson. Motion second by Corene Vaughn. Upon a vote all voting in favor. Board received application for abatement from Carol Longtin on property described as S1/2 SW1/4 Sec 11 Twp 163 Rng 55. Requesting that value be reduced due to being wet and unable to crop in certain years. St Joseph Township recommended that B & C tillable acres be lowered to D and Tillable C to Tillable E. Board reviewed information that shows that modifiers have been applied to the property valuing them less. Motion made by Corene Vaughn to deny the application. Motion second by Hugh Ralston. Upon a vote all voting in favor. Harlan Kiemele also present. Board received application for abatement from Harlan Kiemele on property described as E1/2 SW1/4 21-162-54. Requesting that value be reduced because taxes are getting so high. Application was denied by Cavalier Township. Board reviewed with Mr. Kiemele how the valuation is based on the productivity formula and how the mill levy for township, county and school affect his tax. Residential structure on property is also taxable. Motion to deny the application made by Corene Vaughn. Motion second by Hetty Walker. Upon a vote all voting in favor. Board accepted the resignation of Kathleen Trottier from the Pembina County Housing Authority board upon motion of Gary Nilsson and second by Hetty Walker. Ms. Trottier is moving and will not be located in the required district. Upon a vote all voting in favor. Motion made by Hugh Ralston and second by Gary Nilsson to appoint Nettie Douville to the Pembina County Housing Authority Board to fill an unexpired term. Upon a vote all voting in favor. Board received a request for a ditch cleaning variance from Ron Steinke to do ditch maintenance in the bottom of ditch in Sections 1, 4 & 5 in Advance Township. Motion made by Gary Nilsson to approve the variance. Motion second by Hetty Walker. Upon a vote all voting in favor. Hetty Walker discussed pipe north of Cavalier in Sec 4-161-54 at Amanda Chale property. Pipe is on private drive not on a section line. Jill Denault, Social Service Director, met with the Board. Tina Brevik, account tech, also present. Reviewed the 2008 Social Service Department Budget. Final decision on salary and fringe not complete at this time for any of the county department budgets. Final review will be completed when that information is available. On conference call Arika Mason. Tina Lorenzen, tobacco coordinator, also present. Jill Denault, Social Service Director, also discussed the summer intern program that Pembina County participated in. The summer intern was Arika Mason. Ms. Mason did a research study on second hand smoke and foster care children. Reviewed with the Board the findings of that study and recommended that Pembina County adopt a policy that would require Foster Care Homes in Pembina County be designated as smoke free. No license would be issued to a Foster Care Home if smoking was allowed in the home. Currently all Foster Care Homes in Pembina County are smoke free. Motion made by Corene Vaughn and second by Hugh Ralston to adopt the following resolution: WHEREAS, the Board of Pembina County Commissioners is concerned with the health, wellness and overall well being of children placed in Foster Care Homes in Pembina County, and WHEREAS, considerable studies have been done that conclude that secondhand smoke is harmful to a child’s health, and WHEREAS, children placed in Foster Care Homes need to be safe and protected, and WHEREAS, NDCC does address the seriousness of this issue in NDCC 75-05-14(04), and WHEREAS, Pembina County believes Foster Care Homes should be smoke free, NOW, THEREFORE, BE IT RESOLVED, that all Foster Care Homes be smoke free before a license will be issued for such home in Pembina County, and that cessation programs will be made available through the Pembina County Tobacco Program to assist anyone attempting to receive a license for a Foster Care Home. Upon a vote all voting in favor. Water Resource Board met with the Commission. Wallace & Jeanne Saiger also present. Discussed Tongue River and Tongue River Cutoff area that needs to be cleaned. Discussed snagging and clearing of river in that area. WRB will put information together and come back to the Board to request authority to assess cleanout. Reported that Wes Weidenmeyer, SWC, met with WRB and discussed Renwick Dam. Lesley Lubenow, Co Extension, and Tara Bohner, summer intern, met with the Board. Quarterly report presented. Reviewed programs and projects completed this past quarter in the County. Every two years each County elects a delegate to represent such County at the North Dakota Association of Counties Annual Conference. All elected and officials appointed to positions that were formerly elected are eligible to serve as a county delegate. Appointment is for two years. Motion made by Hetty Walker to appoint Dorothy L Robinson, Pembina County Auditor/Treasurer, as Pembina County’s delegate for 2007 & 2008. No other nominations. Motion second by Hugh Ralston. Upon a vote all voting in favor. Board discussed the 2008 budget and funds available for such budget. In June of 2007 the Board agreed to fund the increase in the health insurance premium from July 2007 through December 2007. Decision on what would be funded in 2008 would be decided at budget time. After much discussion, motion made by Gary Nilsson that as of January 1, 2008 Pembina County will pay the equivalent of 2 single policies for a family policy for a total of $632.60 for a family policy with the employee picking up the difference of $128.26 for the total premium of $760.86. Single policy covered in full in the amount of $316.30. Motion second by Hugh Ralston. Roll Call vote: Hetty Walker – yes, Hugh Ralston – yes, Corene Vaughn - yes, Gary Nilsson – yes, Andy Adamson - yes. Motion carried. Ron Berg, Veteran Service Officer, met with the Board. Requesting funds to attend National Legion Convention in Nevada on August 25, 2007. Funds are available in Veteran Service Office budget. Motion made by Hetty Walker to approve approximately $880.00 from the Veteran Service budget for trip. Motion second by Gary Nilsson. Upon a vote all voting in favor. Water Resource Board minutes reviewed as presented. Work on budgets on Thursday, August 16, starting at 9:00 AM. Property Tax newsletter reviewed as presented. Tanya Wieler, HR, met with the Board. Reviewed the insurance policy adopted as of Jan 1, 2008. Discussed salaries for 2008 and funds available for budgets. Motion made by Corene Vaughn to authorize the Chairman to sign the contract between the Red River Regional Council and Pembina County for administration contract of the Pembina County Historic Preservation Commission SHPO grant. Motion second by Hetty Walker. Upon a vote all voting in favor. Board reviewed the uncollected tax report as of July 31, we are at 94.10% collected as of July 31, 2007 for the 2006 tax year. Motion made by Gary Nilsson and second by Hetty Walker to authorize the chairman to sign the payroll as presented. All voting in favor. Meeting adjourned. July 17, 2007 minutes approved by motion on August 7, 2007. July 17, 2007 Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room at the Courthouse with the following members present: Andy Adamson, Corene Vaughn, Hugh Ralston, Hetty Walker. Absent: Gary Nilsson. Chairman Adamson called the meeting to order. Minutes of the previous meeting approved upon motion of Hetty Walker second by Hugh Ralston. Upon a vote all voting in favor. Troy Kittelson, highway superintendent, met with the Board. Discussed pneumatic packer for highway department. Currently renting the equipment for chip sealing. Rental fees would be applied to purchase if purchased within 3 months. Cost to County would be approximately $50,200.00 after 3 month rental payments applied. Motion made by Corene Vaughn to purchase the pneumatic packer with credit for the rental fees paid. Motion second by Hugh Ralston. Purchase to be made through the County Loan Fund. Upon a vote all voting in favor. Board allowed claims. Motion made by Hugh Ralston to appoint Michael Kotchman to fill the unexpired term on the Pembina County Reorganization Committee. Term would run to 12-31-2009. Motion second by Hetty Walker. Upon a vote all voting in favor. Water Resource Board met with the Commission. Tom Docken, Pembina, also present, met with the Board. Request for approach in Section 10 163-53 on to Hwy #55 from the field. Currently access is to a low maintenance township road. Motion made by Hetty Walker to approve installation of approach with a 24” pipe. Land owner will do the work and provide the pipe. Motion second by Hugh Ralston. All voting in favor. Discussed texas crossing in Sec 17–163-52 on Drain #42. Requesting that road be built up and pipes installed. Water Board will check into flow study and report back. Water Resource Board discussed Drain #7 in South Joliette Sec 24 161-51 & Sec 19 161-50. WRB may have to replace pipe. Will know when work on drain is done. Also discussed change of pipe in Sections 1 & 2 in Carlisle Township on Drain #64. Clarence Boettger, Carlisle Township, requesting extension of pipe in NE 1/4 Sec 17-161-52. Extension would be township responsibility as county covers 40’. Board discussed the new legislation that allows for the one time forgiveness of penalties and interest on delinquent property tax (HB1332). The same bill shortens the time allowable for property tax to be unpaid before it is foreclosed on from 5 years unpaid to 3 years unpaid. Motion made by Hugh Ralston to adopt the following resolution: WHEREAS, the 2007 Legislative Session has adopted legislation that shortens the time period in which property tax can remain unpaid from the current fifty-seven months to thirty-three months, and WHEREAS, a portion of the legislation includes an option to forgive penalties and interest on such unpaid real estate properties, and WHEREAS, it is the determination of the Board of Pembina County Commissioners that it is unfair to the other taxpayers of Pembina County who have paid their property tax to forgive such penalties and interest, and WHEREAS, the amounts projected for the revenue budget include such penalties and interest. NOW, THEREFORE, BE IT RESOLVED, that forgiveness of penalties and interest will NOT be allowed in Pembina County on any unpaid real estate tax. Motion to adopt second by Corene Vaughn. Upon a vote all voting in favor. Board discussed a pressure test for the elevator located in the Emergency Operations Center. Cost of test is $400.00. Motion made by Hetty Walker and second by Hugh Ralston to have the testing done by Otis at a cost of $400.00. Upon a vote all voting in favor. Motion made by Corene Vaughn and second by Hetty Walker to authorize the chairman to sign the minutes as presented. All voting in favor. Board reviewed the financial statement as presented. Motion made by Hetty Walker to accept the financial report as presented. Motion second by Hugh Ralston. Upon a vote all voting in favor. Auditor/Treasurer, Dorothy Robinson, requested an upgrade to the AS-400 network server for the Taxation, Payroll and Financial programs. Upgrade is needed to keep the current server in compliance with software programs. Nothing has been upgraded to the AS 400 since it was purchased. Cost for upgrade is $3,750.00. Funds are available in the technology fund. Motion made by Hugh Ralston to approve the upgrade. Motion second by Corene Vaughn. Upon a vote all voting in favor. Motion made by Hetty Walker and second by Corene Vaughn to authorize the Chairman to sign the County Deeds for county property as presented. Upon a vote all voting in favor. Board will be meeting with Keystone Pipeline on Friday, July 20, 2007 at 1:00 PM. Meeting adjourned Minutes of July 3 approved by motion at July 17, 2007 meeting. July 3, 2007 Board of Pembina County Commissioners met in regular session at 9:00 AM in the Commissioners Meeting Room at the Courthouse with the following members present: Andy Adamson Jr, Gary Nilsson, Corene Vaughn, Hugh Ralston, Hetty Walker. Meeting called to order by Chairman Adamson. Minutes of the June 19, 2007 meeting approved upon motion of Gary Nilsson and second by Corene Vaughn. Upon a vote all voting in favor. Jill Denault, Social Service Director, met with the Board. Tanya Wieler, HR, also present. Reported to the Board that her department has had a resignation. Position has been a part time position of 3/5’s time. Requesting to fill the position at a full time position. Applications are currently being received for a full time position, state has approved filling two positions from the current applications. Motion by Corene Vaughn to accept the resignation and approve filling the position as a full time position. Motion second by Hetty Walker. All voting in favor. Also discussed letter regarding smoking issue. Intent of letter was not to request any special treatment for any department. Requesting that reference to department be changed in the minutes. Motion made by Gary Nilsson to correct the June 19, 2007 minutes to read: Requesting consideration to a change in the Tobacco Policy. Motion second by Hugh Ralston. Upon a vote all voting in favor. Stuart Askew, States Attorney, met with the Commission. Discussed travel reimbursement request. Chuck Thacker and John Morrison, Felson Township Board members, met with the Board. Discussed with the Board a texas crossing between sections 20 & 21. Requesting additional pipe for the site. Motion made by Gary Nilsson to provide 2 – 36” x 40’ pipe. Felson Township will install. Motion second by Hugh Ralston. Upon a vote all voting in favor. Board allowed county claims. Motion made by Hetty Walker and second by Gary Nilsson to approve the payroll as presented. Upon a vote all voting in favor. Commission will meet with Pembina City Council at 6:00 PM Monday, July 9, 2007 at Pembina. Hetty Walker presented a request for a letter of support for the Red River Basin. Motion made by Gary Nilsson to authorize the following resolution: The land and water resources within the Red River Basin are crucial to the health of the economy, the resilience and prosperity of communities, the health of fish and wildlife, and the well being, health and enjoyment of everyone who lives, works, and visits the basin. The complex geopolitical nature of the Red River Basin presents challenges to effective integrated land and water management. To overcome these challenges, we need to work together across boundaries in a spirit of cooperation and friendship to achieve common goals for land and water management. WHEREAS, we recognize that our actions today impact the legacy we leave our children; WHEREAS, we realize that working together allows us to develop and implement creative solutions to problems that work toward the betterment of the whole basin; WHEREAS, RRBC is a unique organization working across jurisdictional boundaries to foster and facilitate a cooperative approach within the basin and is a well established forum for identifying, developing and implementing solutions to cross boundary issues; WHEREAS, the RRBC has developed the Red River Basin Natural Resource Framework Plan through in-depth basin-wide consultation as a guideline to aid in achieving a basin-wide approach to integrated natural resource management; THEREFORE, BE IT RESOLVED, that the Pembina County Commission hereby declares support for the RRB-NRFP in principle as a guideline for moving forward with a shared vision for the future; BE IT ALSO RESOLVED, that the Pembina County Commission will do our part to work toward this common vision by implementing projects, programs, and actions in our area as we are able that will contribute to this shared vision. Motion second by Corene Vaughn. Upon a vote all voting in favor. Board reviewed information from the DOT on federal funds available for 2009. Request for a raffle permit received from Peters Church Svold Community Hall Group. Motion made by Gary Nilsson and seconded by Hetty Walker to authorize a raffle permit to the Peters Church Svold Community Hall group. Upon a vote all voting in favor. Board reviewed the Pledge of Assets & List of Depositors as presented. Motion made by Gary Nilsson and second by Corene Vaughn to accept the Pledge of Assets and Depositors as presented. All voting in favor. Board discussed sending an informational letter to department heads and employees relating to the changes in the rates for mileage reimbursement and lodging effective August 1, 2007. Board also discussed adopting a set mileage chart for mileage reimbursement. This will be the amount of mileage the Board will reimburse to employees for travel on behalf of the county. Auditor/Treasurer instructed to send information with budget information to all departments. The following is a listing of reimbursable miles: Bismarck 300 Bottineau 135 Cooperstown 115 Devils Lake 100 Dickinson 425 Drayton 36 Fargo 170 Grafton 35 Grand Forks 85 Hillsboro 115 Jamestown 200 Langdon 35 Mandan 300 Medora 410 Minot 215 Pembina 32 Rugby 145 Valley City 165 Wahpeton 215 Walhalla 25 Williston 335 Travel is from the base of Cavalier. If point of beginning is closer than Cavalier, mileage allowed from that site. Motion made by Gary Nilsson to send the letter and adopt the mileage chart for reimbursable miles as listed. Motion second by Corene Vaughn. Upon a vote all voting in favor. Board received the resignation of Douglas Heskin from the Pembina County Library Board. Motion made by Hugh Ralston to accept Mr. Heskin’s resignation. Motion second by Gary Nilsson. Upon a vote all voting in favor. Motion made by Gary Nilsson to appoint Zelda Hartje to fill the vacant position on the County Library Board. Motion second by Hugh Ralston. Upon a vote all voting in favor. Rick Mahar, Tri County Crisis Intervention, met with the Board. Reported to the Board that the Tri County Crisis Intervention name has been changed to Domestic Violence and Abuse Center. Reviewed with the Board the projected revenue for the program and projected expenses. Requesting that funding be allocated in the 2008 budget for Domestic Violence and Abuse Center. Board will review during budget process. Meeting adjourned. Minutes of June 19 approved by motion on July 3, 2007. June 19, 2007 Board of Pembina County Commissioners met at 8:50 AM in the Commissioners Meeting Room at the Courthouse in Cavalier, North Dakota, with the following members present: Andy Adamson Jr., Gary Nilsson, Corene Vaughn, Hugh Ralston, Hetty Walker. Meeting called to order by Chairman Adamson. Minutes of the June 5, 2007 meeting approved upon motion of Hetty Walker and second by Gary Nilsson. Upon a vote all voting in favor. Motion made by Hugh Ralston and second by Corene Vaughn to approve the Board of Equalization Board minutes of June 6, 2007. Upon a vote all voting in favor. Housing Authority Board minutes reviewed as presented. Board discussed the heavy rains received throughout the county and the potential for flooding along the Red River in the county. Motion made by Hetty Walker and second by Corene Vaughn to adopt the following Emergency Declaration: WHEREAS, Pembina County suffered damage to roads, bridges, culverts, farmlands, homes, businesses and other public facilities caused by excessive precipitation occurring in May and June, 2007, WHEREAS, the impact of these damages threaten the health, well-being and public safety of citizens in Pembina County; WHEREAS, the cost of cleanup, repair and replacement of such damaged facilities is far in excess of available county resources. NOW, THEREFORE, BE IT RESOLVED that the Board of County Commissioners declares an emergency and orders the activation and utilization of the County Emergency Operations Plan, its procedures, attachments and appendices to monitor the situation, develop a detailed damage assessment, alleviate hardship and initiate appropriate relief actions and mitigation measures by departments and agencies of local government to limit the hardships and impact of this emergency upon the citizens of Pembina County. Upon a vote all voting in favor. ¬¬¬¬¬¬ At 9:00 AM the Board attended a table top exercise in the Emergency Management Office. Board resumed their meeting at 11:30 AM. Myron Kemnitz, Cavalier, met with the Board. Discussed area in S Cavalier Township along Section 25. Dale Anderson, Cavalier Township Supervisor also met with the Commission. Requesting a 36” x 40’ pipe, if additional pipe required township or individuals would provide along with installation. County does not participate in pipe for private drives and township approaches. Township in agreement that additional pipe would help solve the problem. Have received permission from the Water Resource Board. Motion made by Corene Vaughn to provide 1 – 36” x 40’ pipe for the township road. Motion second by Gary Nilsson. Upon a vote all voting in favor. Brian Erovick, Sheriff, met with the Board. Discussed the sale of police cars. Discussed with the Board a contract with the ND Department of Corrections to hold prisoners in the local jail for the state. Sheriff Erovick would have say over which prisoners were housed in local jail. County would be reimbursed at a rate of $50.00 per day. County or state can cancel the contract with a 30 day notice. Motion made by Hugh Ralston to authorize Sheriff Erovick to enter into the agreement pending review and approval by Stuart Askew, States Attorney. Motion second by Hetty Walker. Upon a vote all voting in favor. Troy Kittelson, highway department, met with the Board. Trade in value of truck being traded is $10,000.00. Motion made by Gary Nilsson to lease purchase a truck and attachments from W W Wallwork for $130,500.00 on a 5 year plan. Motion second by Corene Vaughn. Upon a vote all voting in favor. Board received a bid from the Hoople Fire Department for the 1999 Ford Expedition in the amount of $3,000.00. Motion made by Hugh Ralston and second by Gary Nilsson to accept the bid of the Hoople Fire Department for the 1999 Ford Expedition. Upon a vote all voting in favor. Board allowed county claims. Board reviewed letter from the Department of Insurance (State Fire & Tornado) that the 2007-2008 premium would receive a 50% reduction. Fund balances allow the Department of Insurance to grant this premium reduction for 2007-2008. Board received letter from the ND DOT regarding the Highway Safety Improvement Program. Requesting input on areas that could be improved to prevent accidents. Board reviewed information on the Disabled Veteran property tax credit that was passed by the 2007 Legislative Session. Applicants need to contact the Tax Director and complete the required applications to qualify. Corene Vaughn presented information received from the NDIRF regarding a health insurance pool through NDIRF. Previous research and investigation has not been favorable for NDIRF to enter into a health insurance pool. Uncollected tax report reviewed as presented. The 2006 tax collected as of May 31, 2007 is at 93.67%. Board reviewed the financial report as presented. Motion made by Gary Nilsson and second by Hetty Walker to accept the financial report as presented. Upon a vote all voting in favor. Board reviewed letter from Jill Denault, Social Service Director, regarding the county smoking policy. Requesting consideration to a change in the Tobacco Policy. Board firm on their decision to stay with the policy adopted with no changes. Board will send letter affirming the adopted policy. Water Resource Board minutes reviewed as presented. Tanya Wieler, HR, met with the Board. Board reminded of ILG class on June 26 that was rescheduled. Corene Vaughn reported on program through the Red River Regional Council for housing improvements. Board received application for Historic Preservation Grant sponsorship for Gunlogson House & Barn project. Motion made by Hetty Walker and second by Corene Vaughn to authorize the Chairman to sign the application as presented. Upon a vote all voting in favor. Board did an inspection of the upper level of the Courthouse where outside air conditioners have been installed through the court facilities grant. Meeting adjourned to July 3, 2007 at 9:00 AM. Minutes for the June 5 reglar meeting the the June 6 Board of Equalization approved by motion on June 19, 2007. June 6, 2007 Board of Pembina County Commissioners met at 9:00AM in the Commissioners Room at the Courthouse with the following members present: Andy Adamson, Corene Vaughn, Hugh Ralston. Absent: Gary Nilsson, Hetty Walker. Board met as County Board of Equalization. Meeting called to order by Chairman Adamson. Julie Doyle, Tax Director, also present. Board reviewed the valuations presented for the cities and townships. County has previously received notification that an increase in agricultural land would not be necessary. Board reviewed residential values. Ms. Doyle recommends that the following adjustments be made for the 2007 tax year on residential properties to be with in accordance of the sales ratio: Cities: Cavalier City -2.5% Walhalla City +6.0% Townships: Advance +2.0% Bathgate, Beaulieu, Carlisle, Cavalier, Crystal, Drayton, Elora, Felson, Gardar, Hamilton, Lincoln, Lodema, Midland, Neche, Park, Pembina, St Thomas, Thingvalla & Walhalla +3.0% LaMoure & St Joseph +10% Motion made by Hugh Ralston to apply the increases and decreases as presented and to accept the valuations as presented for tax year 2007. Motion second by Corene Vaughn. Meeting adjourned. June 5, 2007 Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room at the Courthouse with the following members present: Andy Adamson, Gary Nilsson, Corene Vaughn, Hugh Ralston, Hetty Walker. Chairman Adamson called the meeting to order. Minutes of the previous meeting approved upon motion of Corene Vaughn second by Hugh Ralston. Upon a vote all voting in favor. Board approved claims. Kadie Herseth, Weed Officer, met with the Board. Grant programs are available for scouting of new and invasive weeds. Requesting to hire part time help to do scouting. Board discussed hiring part time individuals to do scouting of noxious weeds and participate in the grant programs. Time would amount to possible 40 to 60 hours for the summer. Gary Nilsson made a motion to hire 4 part time workers at $10.00 per hour. Motion second by Corene Vaughn. Upon a vote all voting in favor. Motion made by Hetty Walker and second by Gary Nilsson to authorize the Chairman to sign letter of support for the City of Pembina’s Community Center Renovation project. Board received request from ND DOT to enter into agreement to spray noxious weeds on state highway right of way in Pembina County. Motion made by Gary Nilsson to enter into agreement with the ND DOT for the spraying of noxious weeds on state highway right of way in Pembina County for the work season of 2007. State will reimburse Pembina County for costs associated with the spraying of such right of way. Motion second by Corene Vaughn. Upon a vote all voting in favor. Motion made by Gary Nilsson and second by Hetty Walker to authorize the transfer of liquor license for Chizzy’s to the Leroy Hall for June 23, July 14, and July 21. Upon a vote all in favor. Motion made by Hetty Walker and second by Hugh Ralston to authorize the Chairman to sign the minutes as presented. All voting in favor. Motion made by Gary Nilsson to approve a site authorization for the Bartlette Resler Post #62 for gaming operation at Chizzy’s in Leroy. Motion second by Hugh Ralston. All voting in favor. Motion made by Gary Nilsson and second by Hetty Walker to authorize the Chairman to sign payroll as presented. Upon a vote all voting in favor. Motion made by Gary Nilsson and second by Corene Vaughn to authorize the Chairman to sign the amendment to the township mileage report as presented. Upon a vote all voting in favor. Hetty Walker reported on bridge in Hamilton where signs continue to be knocked down. Will check with highway superintendent on flexible signs. Bids received on county property. Bid received from John Myrdal for property described as Pt NW1/4 Sec 22 Twp 159 Rng 56 parcel 239 x 161 of $300.00; bid received from Lester Larson for property described as E 150’ Lots 8 & 9, Blk 52, City of Pembina for $500.00. Motion made by Gary Nilsson and second by Hetty Walker to accept the bids as presented. Upon a vote all voting in favor. Julie Doyle, tax director, present. Presented to the Board an application for a tax exemption for new and expanding business for structure located on Pt NE1/4 Sec 4 Twp 161 Rng 51 Joliette Ag Systems. Structure is 80 x 200 pole barn for storage. Motion made by Gary Nilsson to approve tax exemption as follows: First year 100%, second 80%, third 60%, fourth 40%, fifth 20%. Motion second by Hetty Walker. Upon a vote all voting in favor. Brian Erovick, Sheriff, met with the Commission. Introduced new officer Tim Serr. Discussed selling of vehicles. Request from Emergency Management to amend budget line items with no change to the total budget. Amend equipment by + $912.00, service contract +$1,200.00, PSAP - $2,112.00. Motion made by Hugh Ralston and second by Corene Vaughn to make budget adjustments as requested. All voting in favor. Fair Board minutes reviewed as presented. Uncollected tax report reviewed as presented. As of April 2007 93.23% of 2006 tax collected. Board reviewed the financial report as presented. Motion made by Hetty Walker and second by Gary Nilsson to accept the financial report as presented. All voting in favor. Tanya Wieler, HR, met with the Board. Discussed the rate increase for health insurance which is effective July 1, 2007. Board discussed options available to the Board. Survey results reviewed. Motion made by Gary Nilsson that county cover the increase in health insurance premiums with a single policy increase of $57.44 per month and family policy increase of $121.92 per month through December 31, 2007. Budget discussions will determine what amounts will be covered for 2008 budget. Motion second by Corene Vaughn. Roll Call vote: Hetty Walker – yes, Hugh Ralston – yes, Corene Vaughn – yes, Gary Nilsson – yes, Andy Adamson – Yes. Motion carried. Request received from Minnkota Power Cooperative for upgrade of electric transmission lines in Pembina County in Akra Township and Beaulieu Township. Will be crossing County Road #12 and County Road #6. Line will run in the same location as current one. Motion made by Corene Vaughn to approve the request of Minnkota Power Cooperative. Motion second by Hetty Walker. All voting in favor. Troy Kittelson, highway superintendent, met with the Board. Discussed equipment for department. Received notice from Polar Communications of locations where buried cable work will be done in the coming months. County Board of Equalization is set for Wednesday, June 6, 2007 starting at 9:00AM. Meeting adjourned. Minutes of May 15 approved by motion on June 5, 2007. May 15, 2007 Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room at the Courthouse with the following members present: Andy Adamson, Gary Nilsson, Corene Vaughn, Hugh Ralston, Hetty Walker. Meeting called to order by Chairman Adamson. Minutes of the previous meeting approved upon motion of Hugh Ralston second by Gary Nilsson. All voting in favor. Tina Lorenzen, tobacco coordinator, and Jeanna Kujava, public health, met with the Board. Discussed safety kick off for kid’s summer safety expo Grades 4-6 on Tuesday, May 22 starting at 10:00 AM. Will be using the parking lot behind the Courthouse, the east side parking lot and the front for buses. Request that employees be notified to park in other locations. Brian Erovick, Sheriff, met with the Board. Discussed costs of hiring new staff, training costs and equipment costs for new hires. Julie Doyle, Tax Director, met with the Board. Application received from Ralph Werven for a 5 year remodeling exemption on property described as Pt NW1/4NW1/4 Sec 29 Twp 162 Rng 55 for new addition to property. Motion made by Gary Nilsson and second by Corene Vaughn. Upon a vote all voting in favor. Housing Authority Board minutes reviewed as presented. Fair Board minutes reviewed as presented. JDA minutes reviewed as presented. Water Resource Board met with the Commission. Discussed Drain #11, requesting cost share for 4 – 40’- 60” pipe in township road where work is being done on Drain #11, 4 60” pipe 160’ will be placed at the site.. Motion made by Corene Vaughn to provide 4 – 40’- 60” pipe for project with project to cover the remainder pipe and installation. Motion second by Hetty Walker. Upon a vote all voting in favor. Board of County Equalization is set for Wednesday June 6, 2007, 9:00 AM. Troy Kittelson, highway superintendent, met with the Board. Dennis Markuson, Walsh County Highway Superintendent, met with the Board to discuss local cost share for bridge structure #50-131-01.2 on the county line road. Bridge is scheduled to be replaced in 2008. Walsh & Pembina have shared the cost of the county line road in the past. Board in agreement that they would share in the local cost of the project in 2008. Federal funds cover 80% of the cost. Board discussed the removal of the spring breakup road restrictions. Motion made by Gary Nilsson and second by Hugh Ralston to place the summer weight restrictions on all county roads as of Monday, May 21, 2007. Signs will be posted. Upon a vote all voting in favor. Tanya Wieler, HR and Jill Denault, Social Service Director, on conference phone, discussed the position opened for an eligibility worker supervisor. Position has been filled in house. Requesting approval to hire eligibility worker supervisor with salary increase of $137.71 per month as of May 15, 2007. Position is to train eligibility workers on programs to be prepared for future staff changes. Holly Parenteau has been hired for the position. Motion made by Corene Vaughn to approve the hiring of the eligibility worker supervisor with a salary of $3,100.00 as of May 15, 2007. Funds are available in the Social Service Department budget for 2007. Motion second by Hugh Ralston. Upon a vote: Andy Adamson-yes, Corene Vaughn-yes, Hugh Ralston-yes, Hetty Walker-yes, Gary Nilsson-no. Motion carried. Tanya Wieler, HR, discussed with the Board portfolio categories. Reviewed proposed policy changes. Board received information on the new PERS Health Insurance policy rate changes that take effect July 1, 2007. Single policy goes from $258.86 to $316.30 for an increase of $57.44 per month, family policy goes from $638.94 to $760.86 for an increase of $121.92 per month. Board asked Ms. Wieler to do a survey of employees to get their input. No decision made at this time as to what action will be taken on the increase. Meeting adjourned. Minutes of May 1, 2007 approved by motion on may 15, 2007. May 1, 2007 Board of Pembina County Commissioners met in regular session at 9:00 AM in the Commissioners Meeting Room at the Courthouse with the following members present: Andy Adamson Jr, Gary Nilsson, Corene Vaughn, Hugh Ralston. Absent: Hetty Walker. Meeting called to order by Chairman Adamson. Motion to approve minutes of April 17, 2007 made by Gary Nilsson and second by Corene Vaughn. Upon a vote all voting in favor. Allowed claims. Becky Ault, 911/Disaster Emergency Director, met with the Board. Reported that Homeland Security funds will be audited this week, also participating in a 2004 audit next week on FEMA projects. Table top exercise is scheduled for Tuesday June 19, 2007 9:00 AM with a scenario of a dam breach. Felson Township, Ralph Menke, Chuck Thacker; Frank Hughes, Kirk Stockton, Wes Vosper, Herb Vosper, Troy Kittelson, highway superintendent, met with the Board. Discussed the pipe previously approved in the township road. Discussed solving the problem at the site along Hwy #55. All in agreement that 24” pipe be replaced with a 36” and cleanout on south side of #55. County provides 40’ of 36” pipe with any additional pipe and installation responsibility of the township. Troy Kittelson, Highway Superintendent, discussed with the Board equipment replacement. Received 4 bids for an excavator. Motion made by Hugh Ralston to purchase used 2006 JD 200 CLC with trade in of $23,000 for total of $104,000.00 on monthly payment plan from RDO Equipment. Motion second by Corene Vaughn. Upon a vote all voting in favor. Board discussed bridge east of Bowesmont in Lincoln Township. Neil Hanson has inquired to status of bridge. Discussed access that is available on the next mile. Board is not looking at replacement. Charles Hart, Joliette Township, met with the Board regarding the road from SH#5 north through Joliette – 1 mile. Discussed weight limits. If county takes road over, there would be stricter weight restrictions on the road. Mr. Hart will discuss with other township officials. Discussed diesel fuel for soil conservation. Will work with Troy Kittelson, highway superintendent. Stuart Askew, States Attorney, met with the Board. Discussed the security equipment that has been scheduled to be installed in the Courthouse. Bid has been accepted from Polar Communications and we are just waiting for them to install. Board agreed to cover the insurance for the tractor that New Holland is furnishing to government agencies for summer season. Troy Kittelson authorized to enter into the agreement. Russell Edgar, Hamilton, met wit the Board. Discussed load limits on #4. Road is scheduled to be resurfaced this year. Board reviewed information from DOT on bridges in the County. Information forwarded to Troy Kittelson, highway superintendent. Water Resource Board minutes reviewed as presented. Board approved request of Corene Vaughn to attend session on Energizing Entrepreneurs in Rural North Dakota being held in Devils Lake. Board received request from Walsh County regarding bridge on the county line west of Hoople. Board wants to meet with Dennis Markuson, Walsh County Highway Superintendent to discuss. Meeting adjourned. Minutes of April 17 approved by motion on May 1, 2007 April 17, 2007 Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room at the Courthouse with the following members present: Andy Adamson Jr., Gary Nilsson, Corene Vaughn, Hugh Ralston, Hetty Walker. Meeting called to order by Chairman Adamson. Minutes of the April 3, 2007 meeting approved upon motion of Hetty Walker and second by Hugh Ralston. Upon a vote all voting in favor. Board allowed claims. Request from Eleanor Stuberg and Nancy Johnson to gift sick leave to Joanne Thacker approved upon motion of Hetty Walker and second by Gary Nilsson. Upon a vote all voting in favor. Housing Authority Board minutes reviewed as presented. Jennifer Stewart, Red River Basin Commission, met with the Board. Reviewed with the Board the role of the RRBC and some of the programs being worked on. Works with the Pembina River Basin Advisory Board at the local level. Hetty Walker is a member of the Red River Basin Commission. Troy Kittelson, highway superintendent, present. Water Resource Board met with the Commission for regular monthly meeting. Discussed funding for the dam rehabilitation project. Discussed salary for the Water Resource Board members. Motion made by Gary to set salary for Water Resource Board at $75.00 for ½ day and $125.00 for full day as of May 1, 2007. Water Resource Board reports that funds are available in their budget. Motion second by Corene Vaughn. Upon a vote all voting in favor. Herb & Wes Vosper, Neche, met with the Board. Discussed culvert being proposed west on County #55 in township road. Will set up meeting with Felson Township, Frank Hughes, Herb & Wes Vosper and Water Resource Board for May 1, 2007 meeting. Bid letting set for asphalt products. Bids received from the following: • Murphy Oil USA $1.8283 per gallon delivered • Flint Hills Resources $1.87 per gallon delivered Motion made by Gary Nilsson to accept the bid of Murphy Oil for furnish MC 3000 for the 2007 work season. Motion second by Hetty Walker. Upon a vote all voting in favor. Discussed with Troy Kittelson, highway superintendent, the road at Joliette. Board will meet with the township and discuss. Bid letting for chips. Bids received from the following: • Strata – $5.50 per ton with $.13 per ton mile hauling with a 2% discount if awarded both chips and hauling • Terry Loeffler Concrete & Gravel $5.50 per ton with $.13 per ton mile hauling Motion made by Corene Vaughn to accept the bid of Strata for chips to be delivered for the 2008 work season. Motion second by Hugh Ralston. Upon a vote all voting in favor. Financial report reviewed as presented. Motion to accept made by Hugh Ralston and second by Hetty Walker. All voting in favor. Auditor/Treasurer, Dorothy L Robinson, reported that as of March 31, 2007 91.31% of the 2006 tax collected. Motion made by Gary Nilsson and second by Corene Vaughn to authorize the purchase of a copier machine for the Auditor/Treasurer Office. All voting in favor. Lesley Lubenow, Extension Agent, met with the Board. Reviewed with the Board the quarterly narrative. Updated Board on programs that have been offered through the extension office. Request received from District Judge Fontaine for additional work to be done when Courtroom project is completed. Requesting that project be extended to the chambers. Additional costs would be covered from building and grounds fund. Motion to approve additional project made by Corene Vaughn and second by Hetty Walker. Upon a vote all voting in favor. Bids received for rental of road machinery. Bids received from the following: • D R Blawat Const Inc. • Thorlakson Construction • Thompson & Sons Construction • Ronald Sharp • Olafson Brothers • William Stremick • Harvey Clark • Emanuelson Xcavating Inc • Helm Enterprises • Industrial Builders Motion made by Gary Nilsson and second by Hugh Ralston to accept all bids that meet the bidding requirements as advertised. Hiring of contractors based on price and availability. Upon a vote all voting in favor. Motion carried. Listing will be prepared for next meeting. Henry Duray, Ken Wolf, and Darold Johnson, met with the Board. Discussed with the Board the maintenance of the bike-path. Path needs some maintenance. Discussed materials that could be used to seal cracks. Sweep, seal coat and patch areas needed at this time. Walhalla City has equipment and man power that knows how to apply. Check into estimates for cost and report back to Troy Kittelson, highway superintendent. The City of Cavalier, State Park and Pembina County will share costs with in-kind service if possible. Brian Erovick, Sheriff, met with the Commission. Discussed with the Board vehicles for sale. Board agreed to place Ford Expedition on sale. Stove in dispatch center needs replacement. Board approved. Troy Kittelson, highway superintendent, and Tanya Wieler, HR, met with the Board. Reported to the Board that staff has been hired for the highway department. Highway department hours will change to 10 hour days May 1 for 6 months. Motion made by Gary Nilsson that superintendent receive overtime pay for time worked when additional hours are added. Motion second by Corene Vaughn. Upon a vote all voting in favor. Discussed warranty coverage for grader. Motion made by Gary Nilsson to approve the extended warranty through April 2009 for full machine with a $200.00 deductible. Motion second by Corene Vaughn. All voting in favor. Board received notice from NDIRF that County had received conferment of benefits in the amount of $17,107.00. Meeting adjourned. Minutes of April 3 meeting approved by motion on April 17, 2007. April 3, 2007 Board of Pembina County Commissioners met in regular session at 9:00 AM in the Commissioners Meeting Room at the Courthouse with the following members present: Andy Adamson, Jr., Gary Nilsson, Corene Vaughn, Hugh Ralston, Hetty Walker. Dennis Rowe, Pembina Township, and Becky Ault, 911/Disaster Emergency Director, met with the Board. Pembina Township requesting assistance for the local 15% match for FEMA projects. Requesting advance of funds from emergency funds to be repaid when funding available. Motion made by Hugh Ralston to approve an advance of $35,000.00 to Pembina Township which represents the local 15% match from the emergency fund. Motion second by Hetty Walker. Upon a vote all voting in favor. Becky Ault asked to serve on a State/Regional CBRNE Task Force. Training will be in Bismarck April 24 – 26. All costs will be covered by Homeland Security. Board approved. Minutes of the March 22 meeting and March 27 special meeting approved upon motion of Corene Vaughn. Second by Gary Nilsson. All voting in favor. Board allowed county claims. Board approved request of Public Health Department to cover charged room rate for conference in Fargo. Motion made by Gary Nilsson and second by Hetty Walker to approve the request for a raffle permit from the Pembina County Roping Association. Upon a vote all voting in favor. Fair Board minutes reviewed as presented. Troy Kittelson, highway superintendent, met with the Board. Charles Hart, Joliette Township, met with the Board. Discussed the road into Joliette from Hwy #5 into Joliette. Requesting that the Commission take over the road to the north end of Joliette approximately 1 mile. Road has been repaired and in good shape. Board will have Troy Kittelson, highway superintendent, inspect and report back. No decision at this time. Motion made by Hugh Ralston and second by Corene Vaughn to grant a raffle permit to the Cavalier Country Club for a calendar raffle. All voting in favor. Board reviewed uncollected tax report for tax year 2005. Tax collected at 97.12%. Board discussed vote for NDIRF Board member, (county representative) Motion made by Hugh Ralston and second by Gary Nilsson to cast Pembina County’s vote for Richard Aberle. Auditor to send the proper proxy information. Upon a vote all voting in favor. Motion made by Hetty Walker and second by Corene Vaughn to authorize the Chairman to sign the minutes as presented. All voting in favor. Student group from North Border Public School-Walhalla and Ila LaChapelle, science teacher, met with the Board. Gave a presentation to the Board on the Walhalla School River Watch program. Project is on the Pembina River. Board found the information very interesting and congratulated the students on a fantastic job and encouraged them to keep up the good work. Water Resource Board and commission toured areas near Neche and Pembina to view water flows and problems. Meeting adjourned. Minutes of March 22 and Special meeting March 27 approved by motion on April 3, 2007. March 27, 2007 1:00 PM Board of Pembina County Commissioners met in special session at 1:00 PM in the Commissioners Meeting Room with the following members present: Andy Adamson, Gary Nilsson, Corene Vaughn, Hetty Walker. Absent: Hugh Ralston. Becky Ault and Liz Beck, Disaster Emergency Management Office, present. Mark Newell, City of Neche, Terry Danielson, Pembina County Highway Department and Water Resource Board also present. Becky Ault reported on situation at Neche. City of Neche has declared an Emergency. Corps of Engineers has been on site for technical assistance. No other assistance available from Corp. Requesting removal of debris from an area next to the ball diamond to allow build up of dike. Weather service has increased the projected river levels for the next week to ten days. Requesting that the County declare an emergency to enable the activation of the emergency operation center. Motion made by Gary Nilsson to declare an emergency and approve the following resolution: WHEREAS, Pembina County suffered damage to roads, bridges, culverts, farmlands, homes, businesses and other public facilities caused by excessive spring runoff occurring in March 2007, WHEREAS, the impact of these damages threaten the health, well-being and public safety of citizens in Pembina County; WHEREAS, the cost of cleanup, repair and replacement of such damaged facilities is far in excess of available county resources. NOW, THEREFORE, BE IT RESOLVED that the Board of County Commissioners declares an emergency and orders the activation and utilization of the County Emergency Operations Plan, its procedures, attachments and appendices to monitor the situation, develop a detailed damage assessment, alleviate hardship and initiate appropriate relief actions and mitigation measures by departments and agencies of local government to limit the hardships and impact of this emergency upon the citizens of Pembina County. Motion second by Hetty Walker. Discussed use of equipment and positioning for preparedness. Upon a vote all voting in favor. Meeting adjourned. March 22, 2007 Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room at the Courthouse with the following members present: Andy Adamson Jr., Gary Nilsson, Corene Vaughn, Hugh Ralston, Hetty Walker Chairman Adamson called the meeting to order. Minutes of the previous meeting approved upon motion of Corene Vaughn second by Gary Nilsson. All voting in favor. Board allowed county claims. Motion made by Gary Nilsson to amend the Water Resource Board budget as requested. Motion second by Corene Vaughn. Upon a vote all voting in favor. Board discussed placing of the spring weight limits on county roads. Troy Kittelson, highway superintendent, requesting that they be placed on the roads. Motion made by Hugh Ralston and second by Hetty Walker to place the spring weight limits on county roads in effect as of March 26, 2007. Upon a vote all voting in favor. Becky Ault, 911/Disaster Emergency Director, met with the Board. Discussed request for pager. State’s Attorney is checking into request. Motion made by Hetty Walker to approve the March payroll as presented. Second by Hugh Ralston. All voting in favor. Hetty Walker reported on the International Water Conference held in Grand Forks. Water Resource Board minutes reviewed as presented. Job Development Authority Board minutes reviewed as presented. Housing Authority Board minutes reviewed as presented. Financial report approved upon motion of Gary Nilsson second by Hetty Walker for January and February. All voting in favor. Julie Doyle, Tax Director, present. Application for abatement. Application for abatement received from Todd & Joanne Thacker on property described as Pt SE1/4NE1/4 Sec 32-163-54 for tax years 2005 and 2006. For tax year 2005 requesting that value be reduced from $39,717 to $32,583 and for tax year 2006 from $48,057 to $36,221. Felson township denied the application for 2005 and reduced the 2006 to $39,717. Motion made by Gary Nilsson to deny the 2005 and to reduce the 2006 to $39,717. Motion second by Hetty Walker. Upon a vote all voting in favor. Application for abatement received from Kellee C Gratton on property described as Lot 16, Blk 80, 1st SW Addition, City of Walhalla for tax year 2006. Requesting that value of property be decreased from $10,100.00 to $200.00. Structure has been removed. City of Walhalla placed a value of $2,020.00 on the land. Motion made by Gary Nilsson to reduce the valuation to $2,020.00. Motion second by Hugh Ralston. Upon a vote all voting in favor. Meeting adjourned. March 6 minutes approved by motion on March 22, 2007. March 6, 2007 Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room at the Courthouse with the following members present: Andy Adamson, Gary Nilsson, Corene Vaughn, Hugh Ralston, Hetty Walker. Meeting called to order by Chairman Adamson. Minutes of the previous meeting approved upon motion of Corene Vaughn and second by Gary Nilsson. Upon a vote all voting in favor. Jill Denault, Social Service Director and Tanya Wieler, HR, met with the Board. Discussion on position of eligibility worker supervisor. Will be filling position for eligibility supervisor to fulfill training and supervisory needs for the eligibility workers. Board approved. Board allowed claims. Duane Littlejohn, Insurance Associates, met with the Board. Reviewed with the Board the insurance coverage for the renewal of the counties policies. Stuart Askew, State’s Attorney, Dennis Johnson, and Becky Ault, 911/Emergency Management, met with the Board. Discussed use of county vehicle for victim witness program. Mr. Askew requesting that Victim Witness Advocate use the vehicle one day per week for trip to Langdon. Emergency Manager and department will work on a schedule for use of vehicle. Emergency Management department has priority for use of vehicle. Tanya Wieler, HR, also present. Mr. Askew discussed his concerns of the contract proposed for the HR position. Will meet with Ms. Wieler and review contract and bring back to the Board. Mr. Askew requesting that another Commissioner be assigned to State’s Attorney portfolio. Rotation of portfolios is the intention of the Board. Will look at changes at the next meeting. Motion made by Gary Nilsson and second by Hetty Walker to accept the financial report for the end of 2006 as presented. All voting in favor. Motion made by Hugh Ralston and second by Hetty Walker to authorize a permit for the St Joseph Preservation Committee for bingo and raffle on March 25, 2007. Upon a vote all voting in favor. Board reviewed letter from Regional Council regarding the deeding of Crystal City buyout properties to the City of Crystal. Motion made by Gary Nilsson and second by Hugh Ralston to have the deeds processed with the proper restrictions attached to the deeds. State’s Attorney’s office will be requested to prepare the documents. Upon a vote all voting in favor. Board moved commission meeting originally scheduled for March 20, 2007 to Thursday, March 22, 2007 because of Officials Workshop that the Board will be attending in Bismarck on March 19 & 20. Board notified that County Equalization Board meeting is set for Wednesday, June 6, 2007. Board received a letter of thanks from the Bowesmont Heritage Preservation Committee for sponsorship of the North Dakota Community Foundation grant for their project. Fair Board minutes, budget and financial report reviewed as presented. Board received a letter of award from the Court Facilities Improvement Advisory Committee awarding the grant submitted by Pembina County for improvements for the Pembina County Courthouse Courtroom. Grant approved in the amount of $8,324.00 for a ductless air conditioner unit for the Courtroom. Copy of letter forwarded to District Judge Laurie Fontaine. Board received a letter from District Judge Laurie Fontaine requesting permission to have 6 chairs reupholstered. Cost will be covered by the State. Chairs would become the property of the State. Board in agreement that chairs could be repaired and have no problem with state ownership. Board received an Invitation to training being hosted by the Cavalier County Law Enforcement Center and Tri-County Crisis Intervention at the NDSU Research Center at Langdon on March 22, 2007. Board discussed boiler insurance coverage for the Courthouse and Law Enforcement Center. Motion made by Corene Vaughn and second by Gary Nilsson to increase the level of insurance for boiler insurance to the same as we have for buildings. Upon a vote all voting in favor. Motion made by Gary Nilsson to approve the payroll as presented. Motion second by Hetty Walker. Upon a vote all voting in favor. Motion made by Hetty Walker and second by Hugh Ralston to authorize the Chairman to sign the County Federal Aid Contract and County Federal Aid Contract Bond for Projects on Hwy #4 & #55 AC-SC-3404(055) & AC-SC-3427(051) with Mayo Construction. Upon a vote all voting in favor. Board approved request of Kadie Herseth, weed officer, to attend conference in Fargo. Lodging approved upon motion of Gary Nilsson and second by Corene Vaughn. All voting in favor. Board reviewed proposals for digital recording equipment to be used for hearings and whenever recording was needed. Motion made Gary Nilsson and second by Hetty Walker to authorize Liz Beck and Dorothy Robinson permission to purchase such equipment. Portability and ease of use important factors in selection. Discussed request regarding inclement weather closing. Board agreed to stay with current policy that if not able to be at work, vacation time needs be taken. Andy Adamson absent for afternoon session. Attending legislative hearings in Bismarck relating to taxation issues. Tanya Wieler, HR, met with the Board. Discussed dollar amounts requested by the Board. No action taken. Motion made by Hugh Ralston and second by Hetty Walker to authorize signing of the minutes as presented. Meeting adjourned until March 22, 2007. Minutes of February 20 approved by motion on March 6, 2007 February 20, 2007 Board of County Commissioners met at 9:00 AM in the Commissioners Meeting Room at the Courthouse with the following members present: Andy Adamson, Gary Nilsson, Corene Vaughn, Hugh Ralston, Hetty Walker. Chairman Adamson called the meeting to order. Minutes of the February 6, 2007 meeting reviewed as presented. Addition to discussion on WIC. Pembina County will be covering the rent and the use of the router system for internet until 7-1-2007. Motion to approve with addition made by Corene Vaughn and second by Hugh Ralston. All voting in favor. District #10 Senator Curtis Olafson met with the Commission. Discussed some of the current legislative issues: state salary increases that affect the county budget, state fund surplus, agricultural and animal zoning, renewable fuel industries, local control of zoning, local forum to be held Saturday, Feb 24 in Cavalier. Corene Vaughn reported on regional county commission meeting held in Devils Lake on Monday, Feb 19, 2007. Board allowed county claims Water Resource Board met with the Commission for regular monthly meeting. Water Resource Board requesting an increase in per diem from $100.00 to $130.00 and an increase in the mileage reimbursement. Also discussed an additional 1 mill. Board will discuss. Water Resource Board meeting this afternoon regarding the Tongue River Watershed. Dam Rehabilitation has been discussed with the City of Cavalier. Requesting $58,000.00 from the City. Dam has to be fixed or removed. Dam has been declared hazardous and ranked as the most hazardous in North Dakota. Abatement Hearing. Julie Doyle, Tax Director present. Leonard Thompson present. Application for abatement received from Leonard Thompson and Norman Thompson on properties located in Akra Township. Leonard Thompson also representing Norman Thompson’s application. Properties described as: Lot 11, Pegg’s 1st Sub Sec 12-161-55 and Lot 10, Pegg’s 1st Sub Sec 12-161-55. Leonard Thompson requesting that value be reduced from $53,775. to $43,367. Norman Thompson requesting that value be reduced from $29,857. to $24,078. both properties have garages. Applications approved by Akra Township. Tax Department has moved the property assessments from real estate property to mobile home. Motion made by Gary Nilsson and second by Corene Vaughn to approve both applications as presented. Upon a vote all voting in favor. Jeff Stevenson, Cavalier, met with the Board. Mr. Stevenson requesting back ground information on the assessment of this property in Akra Township. Julie Doyle, Tax Director, reported that packet of information has been provided to Mr. Stevenson with productivity index (PI) and formulas. Modifiers were applied to property by township when soil and productivity were first set by the legislature to determine land valuations. Jon Markusen, Kadrmas Lee & Jackson, met with the board. Reported on bid letting held in Bismarck on February 9. Bids for Hwy #4 and #55 came in approximately $160,000.00 under projections. Motion made by Corene Vaughn and second by Hetty Walker to authorize the Chairman to sign engineering contract with Kadrmas Lee & Jackson for $150,000.00. Upon a vote all voting in favor. Motion made by Corene Vaughn and second by Gary Nilsson to accept the bid of Mayo Construction in the amount of $1,739,659.02 and authorize the Chairman to sign the following resolution: WHEREAS, the bid in the amount of $1,739,659.02 from Mayo Construction Co Inc received in the bid opening of February 9, 2007 for Projects AC-SC-3404(055) and AC-SC-3427(051) was the low bid received. WHEREAS, this bid is considered reasonable. NOW, THEREFORE, be it resolved by the Board of County Commissioners of Pembina County will award to Mayo Construction Co. Inc. the contract for Projects AC-SC-3404(055) and AC-SC-3427(051) and hereby authorizes the Chairman of the Board to sign said contract. It is further understood that the County shall reimburse the North Dakota Department of Transportation for any payments made under this contract, which are not collectible from the Federal Highway Administration. Upon a vote all voting in favor. Brian Erovick, Sheriff; Chris Frank, patrol deputy; and Liz Beck, technology, met with the Board. Discussed the networking in the old portion of the law enforcement center where deputy work areas are located. Department has contacted Polar Communications for a bid to update the networking of the old portion of the law enforcement center. Bid proposed in the amount of $2,094.07. Funds available in the technology fund. Motion made by Corene Vaughn and second by Gary Nilsson to accept the networking bid of Polar Communications in the amount of $2,094.07 to establish a networking infrastructure in the deputy work area of the law enforcement center. Upon a vote all voting in favor. Board reviewed with Sheriff Erovick the Jail Inspection and Certification report received from the N D Department of Corrections and Rehabilitation. Facility does meet the requirements of NDCC 12-44.01 and has received DOCR Certification. Board reviewed the Housing Authority Board minutes as presented. Request from JoAnne Lupien to gift 40 hours of sick leave granted upon motion of Hugh Ralston and second by Gary Nilsson. Upon a vote all voting in favor. Troy Kittelson, Tanya Wieler & Terry Danielson, met with the Board. Board had requested information at last meeting. Discussed salary change for the department to bring the department more in line with the current market and internal equity. Board requested that additional information be brought to the Board on other salaries that are currently under the market to the next meeting. Board will review. Becky Ault, 911 Director/Emergency Manager, met with the Board. Discussed replenishing the sand bag stockpile for the spring. Ms Ault has been asked to attend a national FEMA training workshop on hazard mitigation. Costs will be covered by FEMA, for workshop, travel and lodging. Training will be in Virginia the week of March 12. Board approved the training. NIMS training is set for April in Pembina, a table top exercise on a dam failure will be held in July in Cavalier. Reported that a federal audit of the 2002 has been completed and that all records and accounting found to be in good standing. Discussed the City of Crystal buyout. Letter of request to deed properties to City of Crystal reviewed. Should be no problem in deeding. Restrictions have to follow the property. Deeds can be done by the County. Auditor will discuss with State’s Attorney. Katherine Lunde, Red River Regional, met with the Board. Congratulated the Board on a good job for the day of the Celebration and Rededication of the Courthouse. Enjoyed the program and pleased with the restoration. Ms. Lunde presented the Board with the applications for the City’s ½ Mill Self Help program. Projects requested for 2006 are payable in 2007. Funds payable from the advertising fund. Requests from participating cites is $10,434.00. Motion made by Gary Nilsson to approve the 2006 ½ mill self help program as presented. Motion second by Hetty Walker. Upon a vote all voting in favor. Cities have to present paid vouchers and copies of checks in order to receive allocation. Corene Vaughn reported on North Dakota Insurance Reserve Fund meeting. Reported that County would be receiving conferment of benefits close to the same as in 2006. Next meeting March 6, 2007. Meeting adjourned. FEBRUARY 6, 2007 MINUTES APPROVED WITH ADDITION BY MOTION ON FEBRUARY 20, 2007. February 6, 2007 Board of Pembina County Commissioners met at 9:00 AM in the Commissioners Meeting Room at the Courthouse with the following members present: Andy Adamson, Gary Nilsson, Corene Vaughn, Hugh Ralston, Hetty Walker. Meeting called to order by Chairman Adamson. Minutes of the January 16, 2007 meeting approved upon motion of Corene Vaughn and second by Hetty Walker. Upon a vote all voting in favor. Board allowed claims. Tina Lorenzen, tobacco coordinator, met with the Board. Update of tobacco grant application. Amounts have been reduced for next grant cycle. Cessation participants have increased. Board in agreement to use funds at the local level and to continue with education to the youth. Kadie Herseth, weed officer, met with the Board. J & J Spraying – Joel Anderson, also present. Bid received from J & J Spraying for road side ditch spraying for 2007 in the amount of $14.90 per applied acres sprayed. Motion made by Gary Nilsson to accept the bid of $14.90 per applied acres sprayed for the 2007 season and to look into a five year contract. Motion second by Hetty Walker. Information will be compiled to look into setting up a five year contract. Upon a vote all voting in favor. Mark Ratchenski, Cavalier, Water Resource Board, and Troy Kittelson, highway superintendent, met with the Board. Discussion on pipe changes scheduled in Sec 3 Hamilton Township. Mr. Ratchenski disagrees with plan discussed at December 19, 2006 meeting. Wants the Board to reconsider decision. Motion made by Corene Vaughn to replace the 4’x50’ culvert with 50’ of arch pipe 117 x 79 in the SW1/4 Sec 3. Motion second by Hugh Ralston. Upon a vote all Voting in favor. County to install. Water Board discussed the dam rehabilitation project. Jeff Stevenson, Cavalier, met with the Board. Requesting information on valuation of his property in Akra Township. Tax Director, Julie Doyle and Commissioner Corene Vaughn have reviewed the soil types, class of property and acres on his property. Mr. Stevenson feels the system is flawed as he has soil types but cannot get the PI’s without redoing the entire county. Board agreed to meet with Mr. Stevenson and Julie Doyle, Tax Director, at next meeting and will review the form |